to furnish proof as to the exact date of his birth by one of the following methods: (1) Certified copy of public record, showing date of birth and also date of the presentation of the birth record for entry. The record must be based on information filed at the time of birth or shortly thereafter, and must be accompanied by identifying data if the child is not named or if a different name is shown. (2) Certified copy of baptismal, or other church record made at the time of birth or shortly thereafter showing age or date of birth. If neither of the above-described forms of evidence is available, a statement to that effect should be made and correspondence received in reply to inquiries regarding them should be submitted to the Commission. The following evidence may then be submitted: (3) Family record (such as a family bible, baby book, diaries) made at the time of birth or shortly thereafter. Whenever possible, the original record should be transmitted to the Commission. It will be returned when it has served its purpose. If it is impracticable to forward the original record, a photostat or certified copy may be submitted. Such copies, however, must be accompanied by the affidavit of a notary public who has inspected the original record, stating over his seal whether it shows interlineation or signs of alteration, the date of the book containing the record, if ascertainable, and whether from the general appearance of the original record (faded and discolored ink and paper in keeping with purported age, etc.), the certifying officer believes that the record is acceptable and adequate as evidence of date of birth. (4) Hospital record or statement of a practicing physician, certifying that he attended the birth and that he has a record in his possession showing the date on which it occurred. (5) Report of the Census Bureau showing the earliest record of age or birth available. Request for such information should be addressed to the Director of the Census, Washington, D. C. In making such request, definite information must be furnished the Census Bureau as to the place of residence on June 1, 1860, 1870, 1880, and 1900; April 15, 1910; January 1, 1920; and April 1, 1930 (records for 1890 are not available), giving the name of the street and the number of the house, or the names of the cross streets between which the house was located if residing in a city; or the name of the town, township, precinct, magisterial district, militia district, beat or election district, if residing in the country; also the names of parents, or the names of other persons with whom residing on the dates specified; maiden name if married. (6) If none of the above-mentioned forms of evidence is available, a statement to that effect should be made and correspondence in support of such a statement should be submitted. Two or more of the following may then be submitted for consideration: school records, naturalization papers, newspaper clippings properly identified as to date, immigration records, passports, genealogies, insurance policies, military discharge papers, affidavits of parents or relatives or other persons who have knowledge of the facts, or other forms of documentary evidence. NOTE.-It is unlawful to make copies of naturalization certificates. In a case where an employee requests information from the Census Bureau as provided in section 5, his letter should be submitted through the district engineer, who should check the request to insure that data necessary for proper search are presented. Any evidence as to date of birth should be reviewed by the district engineer before it is submitted to the Chief of Engineers for presentation to the Civil Service Commission. Original documents and other evidence should be furnished, accompanied by a statement regarding discrepant dates of birth given at various times by the employee concerned. Civil service Form 2473 contains a list of State custodians of vital statistics. (f) Notice of correct date of birth furnished by District Manager.-In any case in which notice is furnished by the civil service district manager as to the date to be accepted as the correct date of birth of an employee, a copy of the letter of the District Manager indicating the date accepted should be forwarded to this office in order that proper entry may be made on the employees' Form 2806 and other records. 1011.8. Report of appointments in Group II positions and certain positions in Group III.-When selection has been made from certificate of eligibles furnished by the civil service district manager for any position in Group II, or any position in Group III at a rate in excess of $2,600 per annum, the certificate should be indorsed by the District Engineer (giving the name of the person selected and the salary to be paid, and the certificate so indorsed should be returned at once to the District Manager. As soon as the appointee has taken the oath of office and entered upon duty, report should be made to the Chief of Engineers by letter, through the district manager, giving the following information; · Name of appointee. Designation, grade, and salary of position. Number of civil-service certificate from which selected. Date of oath of office and entrance on duty. Serial number on the annual authority of the position. The following papers should accompany the report by letter: Job sheet, Form C. P. D. 8-1931. Declaration of appointee. Fingerprint chart. Medical certificate. Statement of reason for passing over a veteran preference eligible and selection of nonpreference eligible in any case in which such action is taken. Upon receipt of the report of appointment in the Office of the Chief of Engineers, recommendation will be submitted to the Secretary of War for confirmation of the appointment, which will be sent to the District Engineer by the Chief of Engineers as soon as issued. 1011.9. Report of appointments in Group III positions.-When selection is made from a list of eligibles issued by the District Manager for a position in Group III at a rate of $2,600 per annum or less, report in the form prescribed in paragraph 1011.8 of these regulations will be made by letter or by indorsement on the certificate to the District Manager but not to the Chief of Engineers. When selections are made from the registers maintained by the civil service local board, the selection will be made from one of the highest three names of eligibles possessing the requisite qualifications, and the Secretary of the Local Board will be notified of each selection when made. If the name of an eligible entitled to preference is passed over and a nonveteran eligible is selected, a statement of the reasons for passing over the preference eligible must accompany the report of selection and shall be forwarded to the District Manager by the local board. 1011.10. Time limit on medical certificates.-Medical certificates are acceptable to the Civil Service Commission only if submitted to the Commission within a period of time from date of the physical examination, as indicated below: In cases of probational appointment from civil-service registers-60 days. 1012. RULES GOVERNING PROBATIONARY APPOINTMENTS 1012.1. Length of probationary period.-Section 2 (c), Civil Service Rule VII, provides that the first year of appointment to a classified position shall be a probationary period, unless a shorter period, not less than 6 months, is provided by regulation. The 1-year probationary period is applicable to all appointments from civil-service registers to positions in the Engineer Department. 1012.2. Changes in status and administrative promotions of probationers.— For rules governing changes in status and administrative promotions or increases in pay of probationers see paragraph 1017.1 of these regulations. 1012.3 Separation from the service of probationers.-(a) Notice to employee. If and when, after full and fair trial for not less than 1 month, the conduct or capacity of the probationer be not satisfactory to the appointing officer, the probationer shall be so notified in writing, with a full statement of the reasons, and this notice shall terminate his service. (b) Discharge during probation for failure to qualify. In the case of probationers whose work has been unsatisfactory or who have failed to show the requisite qualifications for the position to which assigned, but whose conduct has been satisfactory, the discharge during probation may be effected by the District Engineer without reference to higher authority. A discharge effected in this manner shall be reported on Form 28 for the proper period as because of “failure to qualify." (c) Discharge during probation because of misconduct.—(1) Educational employees. In those cases of employees of educational grade in which discharge during probation is proposed because of misconduct on the part of the employee, the prior action of the Secretary of War is required. In such cases a report of the facts will be presented to the Chief of Engineers for submission to the Secre. tary of War. It is not necessary, however, that the probationer be given a statement of the charges against him prior to the action of the Secretary of War or that he be allowed an opportunity to reply to charges. (2) Noneducational employees.-The discharge during probation because of misconduct of noneducational employees may be effected by the District Engineer without reference to higher authority. (d) Retention beyond probationary period confirms absolute appointment.— The retention of an employee in the service beyond the probationary period confirms his absolute appointment. However, if the work is completed during the probationary period, the employee will be discharged, unless there is prospect of his reemployment, in which event he may be furloughed without pay or laid off for lack of work. A probationer separated from the service without delinquency or misconduct may, upon his request, be restored to the register of eligibles in the discretion of the Commission, for the remainder of his period of eligibility. (e) Nonpay status of probationers.-The probationary period required by the civil-service rules contemplates service rendered during that period. Therefore when a probationer has served only a portion of that period and is granted a furlough, leave without pay, or lay-off without pay for lack of work, his probationary period should be extended for a period equivalent to period of time he is in a nonpay status. Furloughs, leaves without pay, and lay-offs without pay granted to probationers should be reported on reports of changes in the classified service in order that the Civil Service Commission may be in possession, when necessary, of the information required in determining the status of such an employee. 1013. TEMPORARY APPOINTMENTS 1013.1. Temporary appointments are governed by Civil Service Rule VIII and fall under two general heads: (a) Pending permanent appointment from an existing register or one to be established, or by promotion, reinstatement, or transfer (secs. 1, 2, and 3 of Civil Service Rule VIII). (b) For a job of work at the completion of which the services of the addi tional employee or employees will not be required (sec. 4 of Civil Service Rule VIII). 1013.2. The procedure to be followed in making temporary appointments to positions normally filled from the central register of the Civil Service Commission is as follows: (a) Pending permanent appointment.-Positions for which certification normally is made from the central register of the Civil Service Commission may be filled temporarily, with prior authority of the Chief of Engineers, by the employment of anyone possessing the necessary qualifications, for such period as may be required to make permanent appointment, not to exceed 30 days from the date of receipt by the nominating officer of a certificate of eligibles for permanent appointment or of authority for the permanent appointment of an individual by promotion, reinstatement, or transfer, when certificate by the Commission for such promotion, reinstatement, or transfer is required; or not to exceed 30 days from the entrance on duty of the temporary appointee when permanent appointment is made by promotion or transfer which does not require the Commission's certificate. When a temporary employment of this kind has been duly authorized by the Chief of Engineers, report should be made by letter by the District Engineer, stating name of the employee selected, designation, grade, and rate of pay, and date of entrance on duty, for confirmation by the Secretary of War. This report should be accompanied by job sheet on Form C. P. D. 8-1931. In any case in which an employee is to be given temporary employment pending submission of recommendation for his reinstatement, the request for authority for, or report of, temporary employment must be made by separate letter, and is not to be included in letter recommending the reinstatement. (b) For job work.--(1) Temporary appointment for a job of work to positions normally filled from the central register may be made with the prior approval of the Chief of Engineers, when the job will be completed within 30 days. In any such case the employment will be reported immediately by the Chief of Engineers by letter to the Secretary of War for the information of the Civil Service Commission. (2) Where it is known that a temporary job employment will continue for more than 30 days, request for certification of eligibles to fill the temporary position should be submitted to the Chief of Engineers, giving information as to the designation, grade, and salary of the position, and length of time for which employment will be required, with detailed information as to the duties to be performed. Job sheet on Form C. P. D. 8-1931 will be furnished. Certification will be requested by the Chief of Engineers of the Civil Service Commission, with request for authority to make employment outside the register in the event no eligibles are available. If desired at time of submitting request for certification of eligibles for temporary job employment of more than 30 days, the District Engineer may request authority for the temporary employment of a suitably qualified noneligible. If such request be made, it should be accompanied by Civil Service Form 375, executed by the nominee for temporary employment. Such nominee for temporary employment shall not be allowed to enter on duty prior to receipt. of notification of favorable action by the Civil Service Commission on the request for authority for his temporary employment. (c) Request for extension of temporary employments.—Requests for extension of temporary employment made under (a) or (b) (2) above, should be submitted to the Chief of Engineers well in advance of the date from which extension will be required. Letter requesting extension shall state in detail the reasons extension is required, and in the case of temporary job employments, shall contain definite statement as to the period for which extension will be required, with assurance that extension beyond the period indicated will not be requested. 1013.3. The procedure to be followed in making temporary appointments to positions normally filled from the registers of the civil-service district managers, or from registers of the civil-service local boards, is prescribed by Civil Service Form 131, and is as follows: (a) Nominations and requests for, and reports of, temporary appointment submitted to a district manager or a local secretary should indicate the exact nature of the temporary appointment. They should show whether the appointment is to fill a position permanent in nature, and to be filled permanently at a later date, or whether it is for job work, or for filling a vacancy caused by the temporary absence of a regular employee. If the appointment is to fill a position permanent in nature, it should be shown whether such position is to be filled by selection from the register, by promotion, by reinstatement, or by transfer. The actual or probable duration of the employment should be stated, so far as possible, and a full and explicit description of the duties should be given. When reports of temporary appointments are made to the local secretary or the district manager, information regarding declinations and failures to accept, and any other pertinent information regarding eligibles who have been certified, should be furnished. (b) Temporary appointment in absence of register.—If at the time request for certification for temporary appointment is received there are no eligibles on the register, the District Manager may (1) use a similar or higher grade register if qualified eligibles are available thereon; (2) furnish names of competitors in an examination for which the papers have not been rated; (3) furnish names of persons who have filed application for an examination which is to be held. (c) Emergency appointment in the field.--Where time does not permit the securing of specific prior authority to make appointments to positions outside of Washington which must be filled without delay and which are not provided for by special regulations, general authority to constitute the prior authority of the District Manager (or the local secretary) is given for making emergency appointments under section 1 of Civil Service Rule VIII, for periods not to exceed 30 days, except, that such authority does not cover appointments to positions filled through the offices of the District Managers when the vacancies are in cities where the district headquarters are located. In emergency cases, district managers are permitted to authorize temporary appointment outside the register to positions filled from registers kept in the Commission's central office for positions under the district system. All appointments made under this general authority must be reported immediately to the District Manager, or to the local secretary if appointment is to a local board position. Temporary appointments not to exceed 30 days may be made in emergencies, if necessary, without regard to the reemployment list. (d) Temporary appointment pending permanent appointment.-When the public interest requires that a vacancy be filled before probational appointment can |