position may be filled by the District Engineer, without prior reference to the Chief of Engineers, either by new appointment or by reassignment of an employee already in the service, but without change in the salary of the employee thus reassigned, subject to the provisions of paragraph 1017 of these regulations. Any increase in the salary of an employee reassigned to a vacancy in the manner described, shall be obtained in accordance with the rules prescribed by paragraph 1016 of these regulations. When a reassignment of the type herein described is made, report shall be made to the Chief of Engineers, by letter, of the action taken in order that proper modification may be made of the annual authority for employments.

(b) When a vacancy occurs in a noneducational position authorized by grade, the District Engineer may fill such position either by promotion from lower grade or by new appointment, without prior reference to the Chief of Engineers. 1008.8. All authorities for employment will expire on the 30th day of June following the date of their approval. Between the 1st day of April and the 10th day of June of each year, District Engineers shall submit requests for authority for such positions as are needed for the work on the 1st of July following. Additional authorities may be requested from time to time as the necessity of the work demands, in the manner provided by 1008.6 above.

1009. ALLOWANCES

1009.1. Authorization.—(a) Under the authority contained in section 3 of the act of March 5, 1928, subsistence, quarters, heat, light, household equipment, and laundry service may be furnished civilian employees of the Engineer Department at large when the interests of the service require such action. (b) The reasonable value to the employees of the Engineer Department at large of subsistence furnished them is hereby determined to be at the rate of $300 per annum, or $25 per month; provided, that when the ration is furnished in kind the reasonable value is hereby determined to be at the rate of $192 per annum.

(c) The reasonable value to civilian employees of quarters furnished them being considered equivalent to the value of the quarters which the employees would procure for themselves in the absence of the furnishing of quarters by the Government, it is hereby directed that the evaluation of quarters furnished civilian employees of the Engineer Department at large shall be determined after consideration of the total rates of compensation of the employees concerned. The following valuations shall be given houses or apartments furnished as quarters to employees of the Engineer Department at large whose cash rates of compensation fall within the range indicated:

(d) In like manner the following valuations shall be given quarters, heat, light, household equipment, and laundry service furnished on floating plant, in dormitories, and in tents or construction camps, to civilian employees of the Engineer

Department at large whose cash rates of compensation fall within the ranges indicated:

(e) Where the compensation of the employee is fixed at a per diem rate, his, classification for the determination of the valuation of allowances furnished him shall be established by assigning him an annual rate obtained by multiplying his cash per diem rate by 313 if employed on a 313-day-year basis, or by 365 if employed on a 365-day-year basis. Where employment is on a 30-hour-week basis and the employee is paid at an hourly or daily rate, his classification for the determination of the valuation of allowances furnished him shall be established by assigning him an annual rate obtained by multiplying his hourly rate : by 8 and by multiplying the result by 195.

(f) Where per diem employees are employed at isolated points where it is necessary in the interest of the service to retain such employees at the site of the work through periods of idle time when because of weather or other conditions work is suspended for brief intervals, quarters and subsistence may be furnished these employees without deduction for such time as the employees are in idle-time status. The furnishing of quarters and subsistence without deduction during enforced idle time shall be considered as a part of the compensation of such per diem employees. All entries on pay rolls involving idle time for which no deductions are made should contain brief notation in column of remarks, "Idle time-no deductions made.”

(g) If in any special cases it is found to be necessary or desirable in the interest of the service to deviate from the rates herein established, the cases should be submitted with recommendations to the Chief of Engineers for presentation to the Secretary of War.

1009.2. Valuation of allowances deducted from total pay.-(a) The reasonable value to the employees of subsistence, quarters, and other allowances, determined in accordance with these regulations, shall be considered in fixing the total compensation of such employees, and deductions made on the pay rolls from the total compensation of each employee of an amount equal to the determined reasonable value of the allowances furnished him. Pay rolls shall be prepared to show the grade and designation of each position, the total salary rate, the reasonable value of the allowances furnished as above determined, and the amount deducted as representing the value of the allowances furnished in kind during the period covered by the pay rolls.

(b) No agreements shall be made with civilian employees of the Engineer Department at large for the furnishing of heat, light, household equipment, or laundry services as allowances to such employees as are quartered in houses or apartments as distinguished from construction camps, barracks, or dormitories. In those cases where local conditions require that the Government provide such services the furnishing of such services shall be treated as a purchase on the part of the employee and as a sale on the part of the Government, When such a purchase is made at a fair price, it is not an allowance in kind to be included in the rate of pay of the employee.

(c) Services shall be engaged and appointments made at, and readjustments in rates of pay shall be made to, amounts which shall include the cash rates of pay in each case and the value of authorized allowances to be determined as above directed.

(d) The granting to an employee of any allowance of value in addition to his former total authorized compensation, or the discontinuance of such allowance theretofore forming a part of his total authorized compensation shall be made in the same manner and by the same authority as increases or decreases in rates of pay are made.

(e) Whenever an allowance is granted to an employee in the service, its value, determined as herein directed, shall be deducted from the cash payment of salary. Whenever an allowance to an employee is discontinued, its value, determined as herein directed, shall be included in the cash payment of salary. In either case, if warranted by the conditions, recommendation may be submitted for an appropriate readjustment in the total rate of pay of the employee. 1009.3. Cost of subsistence.-(a) The reasonable value to the employee of the subsistence furnished him is not necessarily the same as the actual cost of such subsistence, and may be either more or less than the cost of the subsistence. The value of the subsistence established as prescribed in paragraph 1009.1 (b), and deducted from the gross compensation of the employees as provided in paragraph 1009.2 (a), is the reasonable value of such subsistence when cooked and served. The value prescribed by paragraph 1009.1 (b) has been based on the known entire cost of providing, cooking, and serving subsistence in messes of such size that the food can be prepared and served with, due economy.

(b) While the value of the subsistence to the employee is computed on the basis of the subsistence cooked and served, in making provision for expenditures, district engineers will set a limiting allowance for the cost of the uncooked ration in each mess in the district, without consideration of the cost of cooking or serving. The allowance for the uncooked ration shall be sufficient to provide, if administered with due economy, suitable and adequate subsistence for the members of the mess. The average cost of the uncooked ration in the district should not exceed the established value of the subsistence, cooked and served, of $300 per annum, and except in unusual circumstances the allowances fixed for other than small messes should be well within that The allowances fixed for the cost of the uncooked ration shall be subject

sum.

to review and approval by the division engineer.

Pay rolls on which employees receiving subsistence are paid shall contain a certificate that the average cost of the uncooked ration in the district has not exceeded the rate of $300 per annum.

The annual requests for authorities for employment shall contain request for authority to furnish subsistence with statement of the cost thereof, not to exceed $300 per annum per man for the uncooked ration,

1

1009.4. Deductions for allowances during periods of leave with pay.-(a) No deduction shall be made in the total rate of compensation of an employee to cover valuation of subsistence and quarters while such employee is on annual or sick leave or in a nonpay status, unless the employee actually is furnished subsistence and quarters during the period of annual or sick leave or nonpay status, or unless the quarters are held for him during his absence.

(b) Deductions for allowances during periods of absence on compensatory time. No deduction shall be made for subsistence and quarters when the employee is absent on compensatory time allowed for work on Saturday after238342-40---3

noons or absence on time allowed to employees in Group 3, Paragraph 1031.1 of these regulations, for the purpose of maintaining their average employment over a 3-month period (or such other period as may be fixed by the Secretary of War) at 8 hours per day or 44 hours per week, unless the employee actually is furnished the allowances or unless the quarters are held for him during his absence.

(c) Deductions for subsistence and quarters during periods for which employee is beneficiary of the Federal Compensation Act. The United States Employees' Compensation Commission does not make deductions for quarters and subsistence to cover such allowances furnished in connection with the hospitalization of an injured employee. The Compensation Commission makes deductions for subsistence or quarters, or both, only in the following cases:

(1) When employee continues to occupy Government quarters and/or to receive Government subsistence during a period of incapacity because of injury, and the Department has not arranged to make suitable deduction or collection. (2) When employee's family continues to occupy quarters furnished by the Government and report of the Department shows that the Department has not arranged to make collection for the valuation of the quarters during the period for which the employee is in nonpay status and receiving compensation from the Federal Compensation Act.

All reports to the Compensation Commission will show clearly the employee's status as to annual or sick leave being taken under appropriate item on Compensation Commission forms, whether or not allowances have been or are being furnished to the employee while on annual or sick leave or during period of his disability; when furnished, the exact time with dates; and whether deductions have been or will be made for these allowances on pay rolls, or whether the Commission should make any deductions. This information as to allowances and deductions will be shown under item 26 of Form CA-2 of Employees' Compensation Commission by writing in words "or allowances" after word "pay" and using space under (c); under item 12 of Form CA-3 by inserting "or quarters" (if applicable) after word "subsistence" each time it occurs and making proper entries in space provided thereunder; under item 17 on face of Form CA-4 and item 3 or 4 of certificate of official superior on reverse side of Form CA-4; under first subparagraph of certificate of employee's official superior on Form CA-8. The words "or quarters" (if applicable) should be added after subsistence in first line of official superior's certificate on Form CA-8. No deduction shall be made by the Engineer Department from the compensation of employees during status of leave with pay for quarters and subsistence during period of hospitalization under the Federal Compensation Act of September 7, 1916, as amended, except in those cases in which the quarters formerly occupied by the employee are held for him, or in the case of family quarters, where the employee's family continues to occupy the quarters,

(d) Deductions for allowances during hospitalization other than that furnished under Federal Compensation Act.-(1) When hospitalization is furnished an employee under the provisions of paragraph 1038 of these regulations and such employee was receiving subsistence and quarters at the time he entered the hospital, the regular deduction should be continued from his pay to cover valuation of subsistence and quarters furnished during the period of hospitalization.

(2) When an employee of the Engineer Department enters a Marine or Public Health Service hospital under the provisions of paragraph 1037 of these regulations, and such employee was receiving subsistence and quarters at the

time of admission to the hospital, deductions to cover the valuation of subsistence and quarters shall be continued so long as the employee receives pay. from the Engineer Department.

1010.1. Original allocation of a position.—At the time of the original authorization of a position, it will be allocated by the Chief of Engineers to the appropriate service, grade, and class given under paragraph 1002 of these regulations, provided the position is of the type subject to allocation. The allocation of a position thus made shall not be changed in any case except upon the prior approval of the Chief of Engineers.

1010.2. Changes in allocations of positions once filled. When a position of educational grade, or a position of noneducational grade at a rate in excess of $2,600 per annum, has been filled, the allocation shall not be changed except upon the prior authority of the Secretary of War, requested in the form prescribed for recommendations for promotions.

1010.3. Form to be used in recommending original allocations.-The form to be used in recommending original allocation of a position is Form C. P. D. 8-1931, as amended by instructions of the Secretary of War dated September 23, 1939. In each case 6 copies of the form shall be submitted to the Chief of Engineers. Each district shall prepare its own supply of the form:

C. P. D. 8-1931.

Amended, 1939.

WAR DEPARTMENT

JOB SHEET FOR FIELD CIVIL SERVICE APPOINTMENTS

This sheet is to accompany recommendation for field civil service appointments which by regulations require action by the Secretary of War. The reverse side hereof may be used if spacing below is not sufficient. 1. Name of appointee

6. State whether appointment is probationary, temporary (duration to be given), by reinstatement, or by transfer

7. Description of duties, with approximate percent of time spent on each major operation.

8. Extent of supervision, and own responsibility, under which duties are performed

8a. Grades and salaries of employees súpervised

18b. Grade and salary of immediate supervisor