(4) Description of procurements. The appropriate classification code (see § 1-1.1005 and subparagraph (5) of this § 1-1.1003-7(b)) for each proposed procurement of supplies and services shall begin five spaces from the left margin followed by two hyphens and the description of the procurement. As used in this Subpart 1-1.10, the term "supplies" includes materials and equipment. The description shall be in narrative form, double spaced, with each succeeding line commencing flush with the left margin. The description shall be clear, concise, and in such detail that it will be understood by interested parties. Description shall include, as appropriate, commonly used names of supply items, basic materials from which fabricated, general size or dimensions, citations of specification and drawing numbers, quantities, units of measure, invitation for bid or request for proposal numbers, opening dates, places of delivery, and other pertinent data. Where a term or indefinite quantity contract is involved, the description should so indicate and, where applicable, include a statement as to the duration of the contract period. If an item is covered by one or more specifications requiring qualification testing and approval, and such requirement has not been waived, the notation "QPL" shall be inserted immediately following the specification number. Federal stock numbers should be included where one has been assigned. Only standard, commonly understood abbreviations may be used. For purposes of clarity, two hyphens should be used instead of punctuation marks to separate quantities, purchase reference numbers, opening dates, and other elements of the description. Copies of the Commerce Business Daily will be helpful as a guide in preparing messages.

(5) Several items on one invitation for bids or request for proposals. Where several items are included in the same invitation for bids or request for proposals, a blanket statement such as "The following described items are to be procured under Invitation for Bids (or Request for Proposals) No.-- Opening Date should be inserted following the classi

fication code and preceding the description of the items. If more than one class of supplies or services is involved, enter the code for the class accounting for the largest dollar volume of the procurement.

(6) Procurements involving setasides. If the proposed procurement involves a small business set-aside (see § 1-1.706) or labor surplus area setaside (see § 1-1.804), the synopsis message shall

(i) Where there is a 100 percent small business set-aside, state that "The proposed procurement(s) listed herein is (are) totally set aside for small business." Separate messages should be sent covering those proposed procurements which involve 100 percent small business set-asides in order to facilitate proper identification in the synopsis.

(ii) Where there is a partial small business or labor surplus area setaside, state that "An additional quantity of

(Insert number of units and description)

is being reserved for

(Insert "small business" or "labor surplus area," as appropriate)

concerns under a partial set-aside determination."

(7) Research and development item. Notices which invite the submission of information as to research and development capabilities in given fields of interest shall be headed "Research and Development Sources Sought." This shall be followed by a statement similar to the following: "Firms having research and development capabilities in the field of

(Be specific),

and whose facilities and personnel include

(Describe in substantial detail minimum facilities and personnel required)

are invited to submit complete information to the procuring office listed above. Information furnished should include the total number of employees and professional qualifications of scientists, engineers, and technical personnel; a description of general and special facilities; an outline of previous

30-103 0-79-8

projects; a statement regarding industrial security clearance, if previously granted; and other available descriptive literature. This is not a request for a proposal."

(8) Names of concerns to whom requests for proposals have been issued. Where the contracting officer determines in accordance with § 1-1.10034(a) that the names of concerns to whom requests for proposals have been issued should be included in the synopsis, such synopsis shall contain substantially the following statement: Requests for proposals have been issued to the following concerns:

It is suggested that small business concerns or others interested in subcontracting opportunities in connection with this procurement make direct contact with the above firms.

(9) Architect-engineer services project notice. Each notice publicizing procurement of architectural and/or engi. neering services shall be headed "R. Architect-Engineer Services." The project shall be listed with a brief statement concerning the location, scope of service required, and, where applicable, the relative importance of the significant evaluation factors, the construction cost limitation, type of contract proposed, the estimated start and completion dates, and the date by which responses to the notice must be received. Appropriate statements shall be made concerning any specialized qualifications, security classifications, and limitations on eligibility for consideration. Qualifications or performance data required from architect-engineer firms shall be described. The foregoing data shall be followed by the statement "Firms desiring consideration shall submit appropriate data as described in Numbered Note 63. This is not a request for a proposal." The name of the responsible procurement office shall then be shown complete with its full address and telephone number. The numbered note will appear in each issue of the Commerce Business Daily as follows:

"63. Architect-Engineer firms which meet the requirements described in this announcement are invited to submit: (1) a

Standard Form 254, Architect-Engineer and Related Services Questionnaire, (2) a Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project, and (3) any requested supplemental data, to the procurement office shown. Firms having a current Standard Form 254 on file with the procurement office shown are not required to resubmit this form. Firms responding to this announcement before the closing date will be considered for selection, subject to any limitations indicated with respect to size and geographic location of firm, specialized technical expertise, or other requirements as listed. Following an initial evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the services required will be chosen for interview. The contract for architectural and/or engineering services will be negotiated. Selection of an architect-engineer firm for negotiation shall be based on demonstrated competence and qualifications necessary for the satisfactory performance of the type of professional services required, including any special qualifications required by the procuring agency. Firms desiring to register for consideration for future projects administered by the procurement office (subject to specific requirements for individual projects) are encouraged to submit annually a statement of qualifications and performance data utilizing Standard Form 254, Architect-Engineer and Related Services Questionnaire."

[29 FR 10104, July 24, 1964, as amended at 30 FR 9592, July 31, 1965; 35 FR 3070, Feb. 17, 1970; 38 FR 33594, Dec. 6, 1973; 40 FR 2811, Jan. 16, 1975; 40 FR 30440, July 18, 1975]

§ 1-1.1004 Synopses of contract awards.

Awards of all unclassified contracts to be performed in whole or in part within the United States, exceeding $25,000 in amount, shall be publicized in the Department of Commerce Synopsis (see § 1-1.1003-1). This dollar amount is not a prohibition against publicizing smaller awards where it is determined that such publication would be advantageous to industry or to the Government.

§ 1-1.1004-1 Preparation and transmittal.

(a) Procuring activities shall prepare and forward single copies of synopses of contract awards daily by airmail or ordinary mail, whichever is considered more expeditious, addressed as follows: Commerce Business Daily, U.S.

Department of Commerce, Room 1304, 433 West Van Buren Street, Chicago, Ill. 60607.

(b) Each synopsis message shall be prepared as described below:

(1) Spacing shall be as stated in § 11.1003-7(b)(1).

(2) The contracting office and address will be shown as described in § 11.1003-7(b)(3).

(3) The appropriate classification code (see § 1-1.1005) for each contract award shall begin five spaces from the left margin and be followed by two hyphens and the common name of the supplies or services. If a contract covers more than one class of supplies or services, enter the code for the class which accounts for the largest dollar amount. Immediately following the common name, using full lines across the page, enter the contract number, the number of the invitation for bids or request for proposals (in parenthesis), the quantity, unit, and dollar amount for each item, and the name and address of the contractor. The quantity, unit, and dollar amount for individual items of $25,000 or less in a single award need not be shown. In lieu thereof, a statement, such as "various items" or "20 items" or "items 3, 5, 6, 7, 9, 16, 20, and 23", followed by the total dollar amount of the award for such items, may be used.

(4) When requested by the prime contractor, a statement will be included regarding the industries, crafts, processes, or component items in or for which subcontracts are available and subcontractors are desired, together with the general area, if any, indicated by the prime contractor, such as Southeast States, West Coast, New England.

[29 FR 10104, July 24, 1964, as amended at 35 FR 3070, Feb. 17, 1970]

ble letter code set forth in § 1-1.1005-1. Supplies shall be coded with the applicable two-digit numerical code set forth in § 1-1.1005-2.

§ 1-1.1005-1 Codes for services.

The code letters to be used for services are as follows:

Code

A

H

J

K

L

M

N

OP

Description of Services

Experimental, Developmental, Test, and Research Work (research includes both basic and applied research).

Expert and Consultant Services.

Maintenance and Repair of Equipment. Modification, Alteration, and Rebuilding of Equipment.

Technical Representative Services (Example: Services of technical specialists required to advise and assist with respect to the installation, checking, operation, and maintenance of complex equipment).

Operation and Maintenance of GovernmentOwned Facility.

Installation of Equipment (use code K if the procurement also involves modification, alteration, or rebuilding of the equip ment)

Funeral and Chaplain Services.

Salvage Services (services required to salvage property of any kind).

Q Medical Services.

CRS

T

U

V

W

Description of Supplies

10

X

Y

Ꮓ

[29 FR 10104, July 24, 1964, as amended at 41 FR 43538, Oct. 1, 1976)

§ 1-1.1005-2 Codes for supplies.

The two-digit code numbers to be used for supplies are as set forth below. The numbers and descriptions used are the same as the 76 assigned commodity groups of the Federal Supply Classification system as shown in the Cataloging Handbook, H 2-1, Federal Supply Classification, Part 1, Groups and Classes. This handbook, together with Cataloging Handbooks H 2-2 (Numeric Index of Classes) and H 2-3 (Alphabetic Index), will be helpful in determining the proper code to be assigned to supply items in synopses messages. These handbooks may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

Code

Weapons.

Lease of ADP or EAM equipment. Lease of earth-moving equipment. Miscellaneous (Includes services which do not fall within code letters-A, H, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, Y, or Z). Construction: i.e.. new construction and major additions to existing buildings or facilities. Maintenance, Repair, and Alteration of Real Property; i.e., painting, building maintenance, alteration and repair, grounds maintenance and repair, roads maintenance and repair.

ment.

the Government, and that more specific information relating to any individual item or class of items will not be furnished until the proposed procurement is publicized in the Synopsis (see § 1-1.1003), or the solicitation issued.

(e) Each release shall contain the name and address of the purchasing office which will process the procurement.

(f) Modifications to the original release shall be publicized as expeditiously as possible, in the same manner as the original.

(g) Each proposed release shall be coordinated with small business, public information, and public relations personnel, as appropriate.

(h) Each release shall contain, if applicable, a statement to the effect that small business or labor surplus area set-asides may be involved in some of the procurements, and that the determination of the applicability of these factors can be made only at the time that procurement action is initiated.

(i) Each release shall contain the name or description of the item, and the estimated quantity to be purchased by calendar quarter, fiscal year, or other period. It may also contain such additional information as the number of units last purchased, the unit price, and the name of the last supplier.

[35 FR 3070, Feb. 17, 1970]

§ 1-1.1006-4 Commerce Business Daily an

nouncements.

(a) General. In addition to the publication of estimates as provided in § 11.1006-3, further publication, where consistent with the needs of the individual case, shall be accomplished by announcements in the Synopsis reflecting the fact that long-range procurement estimates have been published and are obtainable, on request, from the issuing organization.

(b) Preparation and transmittal. Activities publishing long-range procurement estimates shall, in accordance with § 1-1.1006-4(a), publicize them in the Synopsis by forwarding to the address listed in § 1-1.003-7(a)(2), an announcement reflecting the fact that a long-range procurement estimate has