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(c)

(d)

(e)

contract number, including amendment number if applicable;

name of prime contractor;

nature of contract action (letter contract, conversion of letter contract, extension of existing contract, etc., as well as type of contract cost, CPFF, incentive, etc.);

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(f) a reference to the program basis for the contract, including scope of the work or description of supplies or services being procured, delivery or construction schedules, period of contract, quantities, unit prices, and total price or estimated cost. If the procurement action is a contract modification the relation to the program under the basic contract and the effect thereof should be shown; (g) a statement justifying the use of negotiation in lieu of formal advertising;

(h) if the procurement was non-competitive include the justification for non-competitive procurement required by 9-3.805-51. If the procurement was competitive, describe the methods of solicitation employed and the distribution and response to such solicitations or requests; and the basis upon which it is concluded that such solicitations or requests were sufficient to assure such full and free competition as is consistent with the procurement of the required supplies or services. This shall include:

(1) brief summary of the request for proposal used as a basis for solicitation;

(2) number of firms invited to submit proposals and a list of firms quoting, together with their respective quotations; and

(3) the reason for selection of the proposed contractor, when award is to be made to other than the low offeror or there is a wide margin between the acceptable quotation and other quotations received.

(i) the history of negotiations with the proposed contractor, including the consideration given to appropriate factors, and the basis upon which it is concluded that the results of the negotiations are advantageous to the Government. This shall include:

(1) brief summary or principal points involved in negotiation and the final results thereof, indicating price changes, if any, during negotiations and explanations therefor;

(2) comparison of the proposed contract with previous procurements of the same or similar supplies or services, including dates

of previous procurements, quantities, changes in specifications from last purchase, if any, and justification for changes in price;

(3) for all contracts involving construction and related engineering services, the cost breakdown which was used to arrive at the total price or estimated cost for fee or profit computation purposes;

(4) for all contracts for the operation or management of ERDA facilities on a cost, CPFF or CPAF basis, a complete explanation of provisions agreed on for reimbursing costs generated elsewhere than at the project site, together with complete justification for fixed fee, if any;

(5) for each supply, production, and research and development contract, an appropriately detailed analysis of cost and price reflecting final negotiation, with suitable consideration of the policies and principles stated in FPR Part 1-3, Part 9-3 and Part 9-15 including comments showing appropriate review and evaluation of major elements of cost and price by financial, technical, and other qualified personnel;

(6) names and locations, when available, of prospective subcontractors and estimated amounts of respective subcontracts which will exceed $100,000;

(7) statement as to whether the contract will contain any form of price redetermination or escalation, including reasons for inclusion;

(8) general types and value of Government property to be furnished, or already furnished to the proposed contractor and which will be used in performance of the work;

(9) statement as to whether the financial condition of the proposed contractor is considered satisfactory, whether the contract is to be partly or wholly financed by Government funds, whether guaranteed loans are involved, whether the contractor's accounting system is satisfactory and adequate to furnish information required by ERDA under the contract, and if a performance bond is to be furnished, name of bonding company and amount of bond;

(10) statement as to the technical ability and past performance of the proposed contractor (if the contract or is presently performing other ERDA contracts, state uncompleted contract value, status of work thereunder and the effect of proposed additional contracts or backlog on the proposed contract);

(11) the amount of funds available and encumbered for the proposed contract, including appropriation, allotment number, subprogram class and budget item;

(12) the basis for establishing delivery requirements or other performance schedules;

(13) any other pertinent data in the form of explanations, comments, or comparisons concerning any unusual or new phases of the procurement or negotiations relating thereto; (recent and current contracts of the contractor with other ERDA procuring activities and other Government agencies with particular emphasis on a comparison of business aspects of such contracts with the proposed contract should be commented upon); and

(14) in the case of contract actions requiring Headquarters approval, the name and telephone number of the ERDA negotiator responsible for the transaction.

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$9-52.000 Scope.

This part prescribes procedures for assigning identifying numbers to all contracts, grants, agreements, and other instruments or forms related thereto including solicitations and procurement requests.

$9-52.001 Policy.

(a) The procurement instrument numbering (PIN) and procurement request numbering (PRN) systems shall be used for instruments and forms of the types listed below.

(b) Numbers shall be placed in spaces provided on the applicable procurement forms, with major elements separated by dashes; for example, EF-77-C-01-0001.

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shall apply to those instruments and solicitations in paragraph (d) and shall be retained unchanged for the life of the particular instrument or solicitation. The number shall consist of eleven alpha numeric characters positioned as follows:

"E".

(a) The first position shall always contain the capital letter

(b)

The second position shall be a capital letter assigned to indicate the office which initiated the procurement request, as follows:

NECAESC

A

Assistant Administrator for Nuclear Energy
Assistant Administrator of Environment
Assistant Administrator for Conservation

Assistant Administrator for Administration

F Assistant Administrator for Fossil Energy
Assistant Administrator for National Security
Assistant Administrator for Solar, Geothermal
and Advanced Energy Systems

G

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Other, Headquarters Activities

Other, Field Activities

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