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$9-52.000 Scope.

This part prescribes procedures for assigning identifying numbers to all contracts, grants, agreements, and other instruments or forms related thereto including solicitations and procurement requests.

$9-52.001 Policy.

(a) The procurement instrument numbering (PIN) and procurement request numbering (PRN) systems shall be used for instruments and forms of the types listed below.

(b) Numbers shall be placed in spaces provided on the applicable procurement forms, with major elements separated by dashes; for example, EF-77-C-01-0001.

Subpart 9-52.100

Procurement Instrument
and Solicitation Numbers

$9-52.101 Elements of basic number.

The PIN system for procurement instruments and solicitations shall apply to those instruments and solicitations in paragraph (d) and shall be retained unchanged for the life of the particular instrument or solicitation. The number shall consist of eleven alpha numeric characters positioned as follows:

(a) The first position shall always contain the capital letter

"E".

(b) The second position shall be a capital letter assigned to indicate the office which initiated the procurement request, as follows:

Assistant Administrator for Nuclear Energy
Assistant Administrator of Environment
Assistant Administrator for Conservation
Assistant Administrator for Administration
Assistant Administrator for Fossil Energy
Assistant Administrator for National Security
Assistant Administrator for Solar, Geothermal

and Advanced Energy Systems
Other, Headquarters Activities
Other, Field Activities

(c) The third and fourth positions shall be the last two digits of the fiscal year in which the number is assigned.

(d) The fifth position shall be a capital letter assigned to indicate the type of instrument or solicitation as follows:

R
N
D

Request for proposals
Program opportunity notice
Program research and development announcement
Invitation for bid
Contract
Grant
Cooperative agreement
Special Research Support Agreement
Agreement, excluding any identified with

code "F" or Code "S"
Purchase or delivery order
Sales contract

X
Y

(e)(1) The sixth and seventh positions shall be numerals assigned to indicate the procurement office that processed the solicitation or instrument as follows:

01

02

03

04
05

06

07 08

09
11
12

13

Procurement Operations
Chicago
San Francisco
Albuquerque
Oak Ridge
Richland
Idaho
Nevada
Savannah River
Pittsburgh Naval React or s
Schenectady Naval Reactors
Grand Junction
FFTF Project
CRBR Project
Division of Nuclear Research and Applications
Health and Safety Laboratory
Grand Forks ERC
Bartlesville ERC
Laramie ERC
Morgantown ERC
Pittsburgh ERC
AA for Institutional Relations
AA for International Affairs

14

15

16

17

18 19 20 21

22 23

24

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(2) Offices which issue and administer their own procurement instruments such as Interagency Agreements should have their own individual codes. If a code is required for an office not listed in this part, it should be requested from the Office of the Senior Procurement Official, Headquarters.

(f) The eighth through eleventh positions shall be the serial number of the instrument or solicitation. A separate series of serial numbers may be used for any type of instrument or solicitation listed in 99-52.101(d). However, separate series are not required. Each of numbers for the same procurement office shall be consecutively such series numbered through 9999 before returning to 0001.

$9-52.102 Assignment of numbers.

(a) Each office identified in 59-52.101(e) which issues solicitations or executes instruments shall assign numbers to such actions. The office of the senior procurement official, Headquarters shall assign numbers as necessary to offices not identified in $9-52.101(e).

(b) Area offices may utilize the number assigned to the operations office to which they report, in which case the operations office shall assign instrument numbers (or blocks thereof) to each of its area offices.

(c) Transfer of an instrument from one procurement act ivity to another shall be effected by a modification which renumbers the contract with the number assigned to the gaining activity.

$9–52.103 Illustration of number.

The following illustrates the configuration of the instrument number as prescribed in 99-52.101:

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1............ERDA instrument
2............Conservation action
3-4..........Fiscal year of funds authorized

..... Type of instrument (contract)
6-7..... .... Instrument processed by procurement operations
8-11.........4 position serial number

5.......

99-52.104 Exceptions to basic number.

(a) All active contracts entered into prior to June 1, 1944, will retain the number presently assigned.

(b) All active instruments entered into prior to October 1, 1977 which have been reported as required by Part 9-53, except those meeting the requirements of $9-52.104(a), shall be re numbered as necessary in the second position by assigning a "Y" for field instruments or assigning an "x" for Headquarters instruments.

(c) All active instruments not included in 9-52.104(b) shall not be renumbered.

$9-52.105 Numbering modifications.

Modification numbers used in conjunction with basic instrument numbers shall be used to identify amendments to solicitation documents and modifications of contracts, grants, agreements, etc.

(a) Amendments to each solicitation document shall be sequentially numbered by use of a three position numeric serial number, separate from the solicitation number, commencing with 001.

(b) Modifications to each instrument shall be sequentially numbe red by use of a four position alpha numeric number separate from the instrument number, as follows:

(1) The first position shall be a capital letter identifying the type of action as iollows:

A - Any modification which results in an increase or decrease in

obligated funds;

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