Procurement Official, Headquarters, has been authorized to sign and delegate to others authority to sign applications under Bureau of Alcohol, Tobacco and Firearms regulations relating to the procurement and use of alcohol free of tax. Only the individuals so authorized shall execute Part I of these forms. Requests by field offices for new authorizations or discontinuance of existing authorizations ahll be submitted by letter to the Senior Procurement Official, Headquarters. Requests for new authorizations shall be accompanied in each case by a 3x5 card with the following information typed thereon: whose signature appears below, is authorized to sign application Forms 1444 (Signature) (Title) $9-5.5204-5 Filing applications. Applications shall be executed in duplicate by the authorized ERDA official and mailed directly to the Director, Bureau of Alcohol, Tobacco and Firearms, Washington, DC 20226. No transmittal letter is required. Where alcohol or specifically denatured alcohol is for use directly by ERDA, the form shall indicate that shipment shall be made to the ERDA in care of the cost-type contractor. $9-5.5204-6 Forms and authorized plants. Annually, the Bureau of Alcohol, Tobacco and Firearms publishes printed lists of Distilled Spirits Plants, Bonded Warehouses and Denaturing Plants Authorized to Operate. Copies of these lists and supplies of Forms 144 and 1486 may be secured by written request to the Director, Bureau of Alcohol, Tobacco and Firearms, Washington, DC 20226. $9-5.5204-7 Placing the order. A signed copy of the permit shall accompany the original purchase order issued to the plant or warehouse, where it will be retained. Subsequent orders shall refer to the permit on file in the plant or warehouse. Order Form ERDA-103 shall be issued by ERDA for cost-type contractors' requirements, except as provided in $9-5.5204-9. $9-5.5204-8 Notice of Shipment. When alcohol is shipped, the shipper prepares the required forms as specified by Bureau of Alcohol, Tobacco and Firearms relations and forwards them to the consignee. Upon receipt of the receiving report covering the shipment, the officer who signed the purchase order shall execute the certificate of receipt and forward it to the appropriate Regional Director, Bureau of Alcohol, Tobacco and Firearms. The carrier transporting the alcohol shall also be given a receipt as specified by Bureau of Alcohol, Tobacco and Firearms regulations. $9-5.5204-9 Orders placed by cost-type contractors. (a) Specially denatured alcohol. Heads of procuring activities may authorize cost-type contractors to apply for permits to purchase specially denatured alcohol, subject to restrictions of the Bureau of Alcohol, Tobacco and Firearms as to end use. In order to qualify, cost-type contractors must be bonded, must submit reports, and are subject to inspection by the Bureau of Alcohol, Tobacco and Firearms. (b) Tax-free alcohol. Under Bureau of Alcohol, Tobacco and Firearms regulations, cost-type contractors performing scientific or research work or operating hospitals are permitted to procure alcohol tax free. These regulations require bonding under certain circumstances, submission of reports, and inspection by the Bureau of Alcohol, Tobacco and Firearms. (c) ERDA versus cost-type contractor alcohol procurement. Purchase may be made by either ERDA or cost-type contractor, whichever is in the best interest of the Government, taking into consideration administrative costs and any other pertinent factors that may be applicable to individual situations. On purchases for recurring requirements, one of the factors to consider is that for purchases by ERDA the bonding, reporting, and inspection requirements do not apply. $9-5.5204-10 Abandoned and forfeited alcohol. Abandoned and forfeited alcohol which has come into the custody or control of any Federal agency may be obtained by following the procedure set forth in FPMR 101-43.4. $9-5.5205 Helium. $9-5.5205-1 Scope. This section covers acquisition of helium for use by either ERDA or cost-type contractors. $9-5.5205-2 Basic source of supply. as (a) Statutory requirements. The Helium Act (Public Law 86-777, amended (50 U.S.C. 167(d) provides that, to the extent that supplies are readily available, the ERDA shall purchase all major requirements of helium from the Secretary of the Interior. (b) ERDA policy. It is the policy of the ERDA to obtain its major requirements of helium, whether in gaseous or liquid form, from the Department of Interior (Bureau of Mines) either directly or from suppliers who have purchased or will purchase an equivalent amount of Bureau of Mines helium in accordance with 30 CFR Part 2. (a) Purchases may be made from the Secretary of the Interior for either ERDA or cost-type contractors' requirements for helium by forwarding a purchase order in duplicate (Form ERDA-103 or the costtype contractor's purchase order properly identified as in the use of Government Sources of Supply) to: Bureau of Mines, Helium Operations, Box H 4372, Herring Plaza, Amarillo, Texas 79101. (b) Purchases may be made from commercial firms as indicated in subparagraphs (1) and (2) of this paragraph: Provided, That the vendor is required to furnish Bureau of Mines helium or buy the equivalent from the Bureau of Mines. (1) Commercial firms under GSA Schedule Contracts. (2) Commercial firms, including private distributors listed by the Bureau of Mines as eligible to sell helium to Federal agencies (30 CFR Part 2), pursuant to usual procurement and contracting procedures. (c) In all cases, except where purchase is made from the Bureau of Mines directly, the purchase orders shall contain the following statement: Helium furnished under this contract shall be Bureau of Mines helium pursuant to Parts 1 and 2, Subchapter A, Chapter 1, Title 30, Code of Federal Regulations. (d) One (1) copy of each procurement document issued pursuant to paragraph (b)(2) of this section shall be furnished to the address in paragraph (a) of this section. This section sets forth the procedures and requirements for the purchase of various miscellaneous items. These procedures and requirements shall be applied to cost-type contractors to the extent indicated in each subsection of this section. $9-5.5206-2 Aircraft. All acquisitions of aircraft by either ERDA or cost-type contractors (except for temporary (30 days or less) rentals or loans) shall be approved in advance by the senior procurement official, Headquarters. $9-5.5206-3 ERDA forms. (a) Definition. ERDA forms are those approved by the Office of the Controller, Headquarters, for use throughout ERDA. (b) Cost-type contractors shall obtain their requirements for ERDA forms through ERDA. $9-5.5206-4 Standard, optional and other agency forms. (a) Source of supply. The General Services Administration stocks for issue to agencies standard forms approved by the Bureau of the Budget or the General Accounting Office and other common-use forms, such as Treasury forms, Civil Service forms, and optional forms. The Federal Supply Stores Catalog lists forms carried in stock. (b) Ordering forms from Federal Supply Service. ERDA offices shall submit purchase orders for standard forms, except as specified in paragraph (c) of this section, directly to the appropriate Federal Supply Stores Depot. Orders for forms may include requests for other items normally carried in stock. Orders for quantities of forms in excess of quantities normally furnished from stock will be extracted by the stores depot and sent to GSA Region 3, Washington, D.C. 20407, to be filled either by GSA Region 3 or by the Government Printing Office. (c) Overprinted or altered forms. Forms that require overprinting, serial numbering, or different grade, weight, or color of paper, or a major alteration in construction shall be requisitioned from the publications and Visual Aids Branch, Division of Headquarters Services. (d) Cost-type contractors shall obtain their requirements for standard, optional and other agency forms through the ERDA. (a) Procurement of steel filing cabinets, by either ERDA or cost-type contractors, is subject to ERDA utilization requirements. (b) Direct ERDA procurements of steel filing cabinets are subject to the requirements of FPMR 101-26.308. These requirements do not apply to contractors authorized to use GSA supply sources. However, such filing cabinets shall not be procured by ERDA cost-type contractors unless approved by the head of the procuring activity on the basis that ERDA utilization requirements have been met and the actions prescribed by FPMR 101-25.302-2 have been taken. A copy of the HPA approval shall be retained in the appropriate purchasing office files. $9-5.5206-5a Security cabinets. Such cabinets shall not be procured by ERDA or cost-type contractors unless approved by the head of the procuring activity on the basis that ERDA utilization requirements and the "prerequisites to ordering" criteria outlined in FPMR 101-25.302-2 have been met (GSA approval not required). In the event any security cabinets are approved for purchase, the procedures established in FPMR 101-26.507 for consolidated procurement of security cabinets shall be followed. $9-5.5206-6 New electric water coolers. ERDA offices shall procure new electric water coolers in accordance with FPMR 101-26.502. When cost-type contractors, consistent with the policy set forth in §9-5.901, procure new electric water coolers from GSA supply sources, they shall procure in accordance with FPMR 101-26.502. $9-5.5206-7 Appliances. ERDA activities shall procure new refrigerators, freezers, ranges, washers, dryers, water heaters, and garbage disposals in accordance with FPMR 101-26.503. When cost-type contractors, consistent with the policy set forth in $9-5.901, procure these items from GSA supply sources, they shall be procured in accordance with FPMR 101-26.503. ERDA offices and cost-type contractors may rent post office boxes on an annual basis, or for shorter periods by quarters where necessary. Payments for annual rentals are to be made in advance at the beginning of the fiscal year, and for periods of less than a year |