Justification for any such charges shall be required, and the basis of allocation must be reasonable. Where agreements are entered into under Authority of Section 601 of the Economy Act of 1932 the servicing agency's charge for any indirect costs may include appropriately allocable charges for "general administration" or "central agency overhead", as provided in Comptroller General Decision B-136318, dated January 21, 1977. However, general administrative or central agency overhead is chargeable only to the extent specified in the interagency agreement.

Subpart 9-5.52

Procurement of Special Items

$9-5.5200 Scope of subpart.

This subpart sets forth requirements and procedures for the acquisition of special items by ERDA and cost-type contractors to the extent indicated herein.

$9-5.5201 Motor Vehicles.

$9-5.5201-1 Scope of section.

This section covers the acquisition of motor vehicles including new, used, forfeited, and abandoned vehicles for use by either ERDA or cost-type contractors.

$9-5.5201-3

Consolidated purchase of new vehicles
by General Services Administration.

New

(a) Vehicles for use by ERDA or ERDA cost-type contractors. vehicles for use by ERDA and ERDA cost-type contractors shall be procured in accordance with FPMR 101-26.501 and 101-38.13.

(b) Submission of purchase orders. Except as determined necessary for internal accounting needs or purchasing records, orders should be made using GSA Form 1781 for vehicles covered by Federal Standard No. 122, Federal Standard No. 292, or Federal Standard No. 307. ERDA Form 103 or contractors' purchase order forms should be used for vehicles not covered by Federal Standard No. 122, No. 292, or No. 307. Requisitions shall contain a certification that the acquisition is in conformance with FPMR Temporary Regulations G-28 and E.0. 12003.

(c) Schedule of dates for submission of orders. The schedule of dates for submission of orders is in FPMR 101-26.501-4. Generally heads of procuring activities shall consolidate and submit directly to GSA their requirements for passenger automobiles early in the fiscal and automotive

year.

(d) Replacement of used vehicles. Heads of procuring activities

90-136 - 77-13

and the Director, Division of Administrative Services may arrange to sell, as exchange sales, used motor vehicles being replaced and to apply the proceeds on the purchase of similar new vehicles. However, in the event personnel are not available to make such sales, or it is in the best interest of a particular office, GSA may be requested to sell the used vehicles.

$9-5.5201-4 Direct purchase.

Vehicles may be procured by ERDA activities directly rather than through GSA when specific clearance has been granted by GSA. A copy of the activity's request to GSA for clearance shall be forwarded to the senior procurement official, Headquarters, for information. In those cases where a clearance has not been granted by GSA and where it is believed that procurement through GSA would impair or adversely affect the program, clearance for direct procurement shall be obtained from the senior procurement official, Headquarters, prior to the procurement. The purchase price shall not exceed any statutory limitation in effect at the time the procurement is made.

$9-5.5201-5 Used vehicles.

Normally ERDA does not purchase or authorize cost-type contractors to purchase used vehicles. However, heads of procuring activities may authorize the purchase of used vehicles where justified by special circumstances, e.g., when new vehicles are in short supply or the vehicles are to be used for experimental or test purposes or the vehicle is acquired from exchange sale. (The statutory passenger vehicle allocation requirements for ERDA shall apply to any purchase of used vehicles except in the case of those to be used exclusively for experimental or test purposes.)

$9-5.5201-6 Forfeited or abandoned vehicles.

Vehicles which have been abandoned to, or seized by and forfeited to, the Government are available for transfer to Federal agencies by the Federal Supply Service, GSA, in accordance with the provisions of the Act of August 27, 1935 (40 U.S.C. sections 304f-304m). Whenever forfeited or abandoned vehicles are available for transfer to ERDA, the Utilization and Disposal Service, Personal Property Division, Region 3, GSA, Washington, DC 20407, will notify the senior procurement official, Headquarters, of such availability and allow ERDA approximately 3 days to determine whether the vehicles can be utilized. Within that time, the senior procurement official, Headquarters, will make the necessary arrangements with GSA for the release of any required vehicles. (See FPMR 101-43.4.)

$9-5.5201-7 Acquisition of fuel economy vehicles.

Vehicles acquired (purchased or leased for 60 or more days) for official use by ERDA or ERDA cost-type contractors are subject to the requirements of the Energy Policy and Conservation Act (EPCA), P.L. 94-163, and to executive orders resulting from that act (E.O. 11912 and E.O. 12003). Heads of procuring activities will submit to the senior procurement official, Headquarters, for approval, their plans for acquisition (purchase or lease) of passenger automobiles (sedans and station wagons) and copies of their lease agreements. The senior procurement official, Headquarters, is responsible for assuring that ERDA, as a whole, meets the agency average miles-per-gallon criteria and the minimum miles-per-gallon criteria for any one vehicle prescribed by the pertinent executive order. Passenger automobiles, requisitioned according to an approved plan, but not contracted for by GSA until the subsequent fiscal year, will be included in the acquisition plan for the higher miles-per-gallon criteria of the year in which GSA signs the purchase contract along with the new vehicles planned for acquisition in that year. To avoid overlapping into the subsequent years with successively higher fuel economy criteria, sedans and station wagons should be ordered immediately in the fiscal year for which the approved plan applies. Leased passenger automobiles will meet the miles per gallon criteria of, and be incorporated in the approved plan of the fiscal year in which the leases are initiated, renewed, extended or increased in scope. Passenger automobile leases will specify the vehicle model type to be provided.

$9-5.5202 Typewriters.

$9-5.5202-1 Scope.

This section covers the purchase, for use by either ERDA or cost-type contractors, of (a) typewriters whether to fill initial requirements or for replacement purposes and (b) typewriter repair and reconditioning services.

$9-5.5202-2 Definition.

"Typewriters" are manually and electrically operated machines having standard or special keyboards, designed to produce printed characters by impression of type upon paper through the medium of an inked ribbon. The term includes the varityper, hektowriter, proportional spacer, flexowriter, justowriter, and portable typewriting machines but does not include bookeeping, billing, or teletypewriting machines.

$9-5.5202-3 Replacement standards.

Typewriters shall be purchased for replacement purposes in accordance with FPMR 101-25.403.

$9-5.5202-4

Procedures and requirements for pur

chase, rental, repair, and maintenance.

(a) Orders. Purchase orders for typewriters, whether for replacement or otherwise and for rental, repair or maintenance of typewriters, shall be prepared and transmitted to the approprite Federal Supply Schedule Contractor. ERDA contracting officers shall use Form ERDA-103 for such purpose. When cost-type contractors are authorized to make purchase under Federal Supply Schedules, heads of procuring activities may authorize them to use their own purchase order forms properly identified according to FPR Subpart 1-5.9.

$9-5.5202-5 Justifications.

(a) The justification which is required for ERDA direct procurements of typewriters made at price other than the lowest delivered price available is set forth in FPMR 101-26.408-3.

(b) Electric typewriters. Electric typewriters for use by ERDA and its cost-type contractors may be purchased only when the ERDA standards are met.

(c) Regulations. The procurement of typewriters that will be used for printing shall comply with the approval requirements of the Joint Committee on Printing.

$9-5.5203 Printing equipment and printing services.

$9-5.5203-1 Regulations.

The Joint Committee on Printing, Congress of the United States, periodically publishes "Government Printing and Binding Regulations". These regulations and ERDAM 0260, "Printing and Related Activities", govern the acquisition, use, and disposal of printing equipment and the procurement of printing services with appropriated funds. Inclusion of printing (limited exceptions are set forth in paragraphs 35-2 through 35-4 of the Government printing and binding regulations) in contracts for supplies and services is prohibited unless specifically approved by the senior official in charge of administrative services, ERDA Headquarters.

$9-5.5203-2 Acquisition (lease or purchase) or transfer

of printing duplicating and copying equipment.

Acquisitions (lease or purchase) of printing, duplicating, and copying equipment, transfers or disposal of this equipment by ERDA and ERDA operating contractors who produce or procure printing,

duplicating, copying, and related services at Government expense, require prior approval in accordance with ERDAM 0260. Requests for approval shall be submitted in writing to the senior official in charge of administrative services, ERDA Headquarters. When approval is granted, printing, duplicating, and copying equipment should be leased or purchased in accordance with regular procurement procedures.

This section covers (a) Bureau of Alcohol, Tobacco and Firearms, Treasury Department, alcohol regulations applicable to ERDA, (b) delegations of authority to submit applications to purchase tax-free alcohol or specially denatured alcohol, and (c) purchases of alcohol by ERDA or cost-type contractors. To the fullest extent practicable, alcohol for use by ERDA or its cost-type contractors shall be procured on a tax-free basis.

$9-5.5204-2 Regulations.

Bureau of Alcohol,

Tobacco and Firearms regulations relating to the procurement and use of alcohol free of tax, by Government agencies, are set forth in 26 CFR 213.141-213.146. Copies of excerpts from these regulations may be secured from the Bureau of Alcohol, Tobacco and Firearms, Washington, DC 20226. These regulations will be followed in the procurement of alcohol.

$9-5.5204-3 Application forms and permits.

ATF Form 1486, "Specially Denatured Spirits for Use of United States, " and ATF Form 1444, "Tax Free Spirits for Use of United States," shall be used for procurements of specially denatured alcohol and ethyl alcohol, respectively. Part I of each form is the application for permission to procure and Part II is the permit. If procurement from more than one warehouse is desirable, separate applications must be made for withdrawals from each warehouse. When permits are no longer required, they should be forwarded to the Bureau of Alcohol, Tobacco and Firearms for cancellation. Alcohol procured by use of the ATF forms referred to in this subsection shall be used exclusively on ERDA work.

$9-5.5204-4 Authority to sign applications.

Specific ERDA personnel have been authorized to execute Part I of Forms 1444 and 1486 by letters to the Director, Bureau of Alcohol, Tobacco and Firearms without power of redelegation. Copies of such letters have been furnished to field offices. In addition, the Senior