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(2) Armed Forces Day (3d Saturday in May) will be treated as a national holiday for purposes of this part.

(3) State holidays are those officially proclaimed by an individual State as holidays to be observed in that State.

(4) Primary, general, and special election days are not considered holidays.

(5) A corresponding classification of "host nation" holidays may be made in oversea area by Unified and Specified Commanders.

(j) Additional cost to the Government. That cost financed from the operation and maintenance type appropriation available to the Department of Defense component furnishing the Government resources for a public event of mutual benefit to the Department of Defense and the sponsor of the event. Additional costs normally include but are not necessarily limited to the following items: Travel and transportation of military personnel, meals, or lodging or per diem allowances payable under the provisions of the Joint Travel Regulations, and the transporting, handling, and cost of aviation fuel if such fuel is not available at military contract price at the staging base.

(k) DoD share of costs. The Department of Defense share of costs for events of mutual benefit will normally include those continuing-type costs to the Government which would exist if the Department of Defense component did not participate in the event, such as: Regular pay and allowances of the Armed Forces, small incidental expenses of an installation (e.g. local transportation, telephone calls, etc.), and other minor expenses as may be determined by the Department of Defense component participating in the event. The use of routine training flights or military aircraft for the transport of military personnel, if requested by a Department of Defense component, approved, and determined to be available, is also considered to be a Department of Defense share of costs for an event of mutual benefit. See DoD Directive 5122.8, December 13, 1963, and DoD Instruction 5435.2, December 13, 1963.

(1) Community relations area. That geographical area wherein Depart

ment of Defense facilities and/or personnel have a social or economic

impact on the populace.

(m) Washington, D.C., area. The District of Columbia, the City of Alexandria, Va., the Counties of Arlington and Fairfax, Va., and the Counties of Montgomery and Prince Georges in Maryland, together with incorporated municipalities lying within these bor

ders.

§ 237.8 Semiannual DoD community relations report.

Semiannual Department of Defense community relations reports will be submitted in format and substance as follows:

(a) Programs. List in brief narrative form the major community relations programs conducted during the reporting period, with special attention to:

(1) Exceptional accomplishment and results. List major community relations programs that have been particularly successful, giving reasons for success. Enclose pictures, press clippings, if available.

(2) Problem areas. Include problems such as a shortage of personnel, facilities and equipment; base closures or reductions; law enforcement; public housing; racial issues, military noise problems; and public criticism of specific programs, actions or policies.

(3) Solutions. Programs to solve problems listed above, including successes and failures. Enclose pictures, press clippings or other materials as appropriate to illustrate problems or to demonstrate success.

(4) Recommendations for improvements. Include specific recommendations concerning any steps which the Assistant Secretary of Defense (Public Affairs) might take to help solve specific community relations problems.

(5) Forecast. Include brief outline of significant community relations programs to be conducted in next 6 months which have potential national, international or wide regional interest, or which are likely to have major impact, either favorable or unfavorable, on public opinion. All activities which involve more than one Service or more than one major command should be included.

Sec.

PART 237a-PUBLIC AFFAIRS LIAISON WITH INDUSTRY

237a.1 Purpose.

237a.2 Applicability.

237a.3 Objective and policy. 237a.4 Procedures.

AUTHORITY: 5 U.S.C. 301.

SOURCE: 35 FR 10889, July 7, 1970, unless otherwise noted.

§ 237a.1 Purpose.

This part establishes (a) guidance for preparation of the Defense Industry Bulletin, and (b) includes guidance and procedures governing Department of Defense cooperation with industry on (1) public affairs matters in general, (2) industry-sponsored events, and (3) advertising defense themes and products.

§ 237a.2 Applicability.

The provisions of this part apply to all components of the DoD.

§ 237a.3 Objective and policy.

(a) It is important that American industry-particularly defense contractors-understand the plans, programs, and activities of the DoD. Such understanding can be achieved by (1) wide dissemination of information to the business community, consistent with national security, and (2) cooperation with industry in public relations activities which are not contrary to the national or DoD interests.

(b) As outlined in Part 237 of this subchapter, DoD components shall cooperate with industry at local and regional levels. However, they will notify the Assistant Secretary of Defense (Public Affairs) (ASD(PA)) promptly of any local or regional activity which has the potential of being escalated, or which has been escalated by unforeseen circumstances, to national or

international interest.

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which have an impact on business or industry, achieve widespread awareness and understanding of DoD policies, plans, programs, and procedures governing research, development and production, and the procurement of goods and services, and serve as a guide to and stimulate ideas throughout the industrial community concerning solutions of problems arising in fulfillment of DoD requirements, will be published and distributed by the Directorate for Community Relations, OASD(PA).

(1) DoD components may submit any of the items listed below to the Editor, Defense Industry Bulletin, OASD(PA), by the 20th day of each month. If no significant information exists, a negative report will be submitted.

(i) Articles, preferably by-lined, with supporting photographs or illustrations. (Suggested length is 2,000-2,500 words, but may be shorter or longer as coverage of subject requires.)

(ii) Material covering subjects that are timely and of particular interest to those organizations oriented toward defense contracting, including, but not necessarily limited to:

(a) Research and development; (b) procurement; (c) contract management; (d) small business opportunity; (e) DoD policies affecting industry; ( management improvement programs, such as Zero Defects; (g) programs successfully conducted by industry and the DoD working together; (h) explanations of new DoD issuances affecting industry; and (i) major organizational changes.

(iii) Key personnel appointment and reassignment announcements, for the "About People" section.

(iv) New or revised official directives, instructions, regulations, and other publications, for the "Bibliography" section.

(v) Scheduled technical meetings and symposia sponsored by DoD organizations, projected at least forty-five (45) days, for the "Meeting and Symposia" section.

(vi) Announcements of meetings, conferences, briefings, demonstrations, exercises, etc., projected at least fortyfive (45) days, for the "Calendar of Events."

(2) Armed Forces Day (3d Saturday in May) will be treated as a national holiday for purposes of this part.

(3) State holidays are those officially proclaimed by an individual State as holidays to be observed in that State.

(4) Primary, general, and special election days are not considered holidays.

(5) A corresponding classification of "host nation" holidays may be made in oversea area by Unified and Specified Commanders.

(j) Additional cost to the Government. That cost financed from the operation and maintenance type appropriation available to the Department of Defense component furnishing the Government resources for a public event of mutual benefit to the Department of Defense and the sponsor of the event. Additional costs normally include but are not necessarily limited to the following items: Travel and transportation of military personnel, meals, or lodging or per diem allowances payable under the provisions of the Joint Travel Regulations, and the transporting, handling, and cost of aviation fuel if such fuel is not available at military contract price at the staging base.

(k) DoD share of costs. The Department of Defense share of costs for events of mutual benefit will normally include those continuing-type costs to the Government which would exist if the Department of Defense component did not participate in the event, such as: Regular pay and allowances of the Armed Forces, small incidental expenses of an installation (e.g. local transportation, telephone calls, etc.), and other minor expenses as may be determined by the Department of Defense component participating in the event. The use of routine training flights or military aircraft for the transport of military personnel, if requested by a Department of Defense component, approved, and determined to be available, is also considered to be a Department of Defense share of costs for an event of mutual benefit. See DoD Directive 5122.8, December 13, 1963, and DoD Instruction 5435.2, December 13, 1963.

(1) Community relations area. That geographical area wherein Depart

ment of Defense facilities and/or personnel have a social or economic impact on the populace.

(m) Washington, D.C., area. The District of Columbia, the City of Alexandria, Va., the Counties of Arlington and Fairfax, Va., and the Counties of Montgomery and Prince Georges in Maryland, together with incorporated municipalities lying within these bor

ders.

§ 237.8 Semiannual DoD community relations report.

Semiannual Department of Defense community relations reports will be submitted in format and substance as follows:

(a) Programs. List in brief narrative form the major community relations programs conducted during the reporting period, with special attention to:

(1) Exceptional accomplishment and results. List major community relations programs that have been particularly successful, giving reasons for success. Enclose pictures, press clippings, if available.

(2) Problem areas. Include problems such as a shortage of personnel, facilities and equipment; base closures or reductions; law enforcement; public housing; racial issues, military noise problems; and public criticism of specific programs, actions or policies.

(3) Solutions. Programs to solve problems listed above, including successes and failures. Enclose pictures, press clippings or other materials as appropriate to illustrate problems or to demonstrate success.

(4) Recommendations for improvements. Include specific recommendations concerning any steps which the Assistant Secretary of Defense (Public Affairs) might take to help solve specific community relations problems.

(5) Forecast. Include brief outline of significant community relations programs to be conducted in next 6 months which have potential national, international or wide regional interest, or which are likely to have major impact, either favorable or unfavorable, on public opinion. All activities which involve more than one Service or more than one major command should be included.

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§ 237a.3 Objective and policy.

(a) It is important that American industry-particularly defense contractors-understand the plans, programs, and activities of the DoD. Such understanding can be achieved by (1) wide dissemination of information to the business community, consistent with national security, and (2) cooperation with industry in public relations activities which are not contrary to the national or DoD interests.

(b) As outlined in Part 237 of this subchapter, DoD components shall cooperate with industry at local and regional levels. However, they will notify the Assistant Secretary of Defense (Public Affairs) (ASD(PA)) promptly of any local or regional activity which has the potential of being escalated, or which has been escalated by unforeseen circumstances, to national or international interest.

[blocks in formation]

which have an impact on business or industry, achieve widespread awareness and understanding of DoD policies, plans, programs, and procedures governing research, development and production, and the procurement of goods and services, and serve as a guide to and stimulate ideas throughout the industrial community concerning solutions of problems arising in fulfillment of DoD requirements, will be published and distributed by the Directorate for Community Relations, OASD(PA).

(1) DoD components may submit any of the items listed below to the Editor, Defense Industry Bulletin, OASD(PA), by the 20th day of each month. If no significant information exists, a negative report will be submitted.

(i) Articles, preferably by-lined, with supporting photographs or illustrations. (Suggested length is 2,000-2,500 words, but may be shorter or longer as coverage of subject requires.)

(ii) Material covering subjects that are timely and of particular interest to those organizations oriented toward defense contracting, including, but not necessarily limited to:

(a) Research and development; (b) procurement; (c) contract management; (d) small business opportunity; (e) DoD policies affecting industry; ( management improvement programs, such as Zero Defects; (g) programs successfully conducted by industry and the DoD working together; (h) explanations of new DoD issuances affecting industry; and (i) major organizational changes.

(iii) Key personnel appointment and reassignment announcements, for the "About People" section.

(iv) New or revised official directives, instructions, regulations, and other publications, for the "Bibliography" section.

(v) Scheduled technical meetings and symposia sponsored by DoD organizations, projected at least forty-five (45) days, for the "Meeting and Symposia" section.

(vi) Announcements of meetings, conferences, briefings, demonstrations, exercises, etc., projected at least fortyfive (45) days, for the "Calendar of Events."

(2) Armed Forces Day (3d Saturday in May) will be treated as a national holiday for purposes of this part.

(3) State holidays are those officially proclaimed by an individual State as holidays to be observed in that State.

(4) Primary, general, and special election days are not considered holidays.

(5) A corresponding classification of "host nation" holidays may be made in oversea area by Unified and Specified Commanders.

(j) Additional cost to the Government. That cost financed from the operation and maintenance type appropriation available to the Department of Defense component furnishing the Government resources for a public event of mutual benefit to the Department of Defense and the sponsor of the event. Additional costs normally include but are not necessarily limited to the following items: Travel and transportation of military personnel, meals, or lodging or per diem allowances payable under the provisions of the Joint Travel Regulations, and the transporting, handling, and cost of aviation fuel if such fuel is not available at military contract price at the staging base.

(k) DoD share of costs. The Department of Defense share of costs for events of mutual benefit will normally include those continuing-type costs to the Government which would exist if the Department of Defense component did not participate in the event, such as: Regular pay and allowances of the Armed Forces, small incidental expenses of an installation (e.g. local transportation, telephone calls, etc.), and other minor expenses as may be determined by the Department of Defense component participating in the event. The use of routine training flights or military aircraft for the transport of military personnel, if requested by a Department of Defense component, approved, and determined to be available, is also considered to be a Department of Defense share of costs for an event of mutual benefit. See DoD Directive 5122.8, December 13, 1963, and DoD Instruction 5435.2, December 13, 1963.

(1) Community relations area. That geographical area wherein Depart

ment of Defense facilities and/or personnel have a social or economic impact on the populace.

(m) Washington, D.C., area. The District of Columbia, the City of Alexandria, Va., the Counties of Arlington and Fairfax, Va., and the Counties of Montgomery and Prince Georges in Maryland, together with incorporated municipalities lying within these bor

ders.

§ 237.8 Semiannual DoD community relations report.

Semiannual Department of Defense community relations reports will be submitted in format and substance as follows:

(a) Programs. List in brief narrative form the major community relations programs conducted during the reporting period, with special attention to:

(1) Exceptional accomplishment and results. List major community relations programs that have been particularly successful, giving reasons for success. Enclose pictures, press clippings, if available.

(2) Problem areas. Include problems such as a shortage of personnel, facilities and equipment; base closures or reductions; law enforcement; public housing; racial issues, military noise problems; and public criticism of specific programs, actions or policies.

(3) Solutions. Programs to solve problems listed above, including successes and failures. Enclose pictures, press clippings or other materials as appropriate to illustrate problems or to demonstrate success.

(4) Recommendations for improvements. Include specific recommendations concerning any steps which the Assistant Secretary of Defense (Public Affairs) might take to help solve specific community relations problems.

(5) Forecast. Include brief outline of significant community relations programs to be conducted in next 6 months which have potential national, international or wide regional interest, or which are likely to have major impact, either favorable or unfavorable, on public opinion. All activities which involve more than one Service or more than one major command should be included.

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