FROGRAM ASSURANCE responsibilities, with crganization, interfaces subcontractors, associate contractors, and Government agencies, Occupational safety, and the required milestones and documentation. The plan will provided at the beginning of the program and shall be maintained thereafter to reflect program changes. be This task will describe system safety goals to be used during the program and the development, evaluation, refirement, review and Fublication of design and operational system safety criteria. (ii) System Safety Analyses (A) Hazards Identification This task will describe the identification of hazards in the program elements and will describe the sources to be used for identifying these. (B) Hazards Analyses This task will describe the analysis of the identified hazards to determine possible effects. (C) Hazards Reduction This task will describe design, operational and procedural changes where the hazards analyses have disclosed unacceptable hazards, and the preferred sequence of dealing with these hazards. It will also describe the method for continuation of hazard reduction effort or unresolved safety issues and the nanagement reporting requirements to ensure adequate visibility and emphasis of these areas, throughout the life of the program. (iii) Safety Training and Certification This task will identify system safety requirements for personnel training, certification, and motivation programs. (iv) Safety Audits This task will describe the audit plan for cperations under the contractor's jurisdiction including subcontractors and suppliers, as appropriate to conform with the appropriate safety requirements. (v) In-Flight and Post-Flight Evaluation This task will describe an analysis and evaluation cf anomalies which cccur in-flight and post-flight from the system safety point of view and the necessary procedures and controls. (vi) System Safety Management Requirements This section I will describe the ccntractor's crganization for managing the overall system safety program. (vii) System Safety Methods This section will describe the methods and techniques which will be used to identify hazards, prevent or control hazards, and provide management CFR TITLE 41 CHAPTER 18 SYSTEM SAFETY REQUIREMENTS IN NASA FROCUREMENTS visibility in compliance with the requirements of the System Safety Plan. (viii) Interfaces With Other Plans System safety task or plan interface efforts shall recognize the anticipated interfaces of system safety tasks with other plans, and the phase in which the interface occurs. (d) Systems Safety Requirements for Flight Hardware Experiments and Payloads shall be established according to 14.602 (a) and at a level appropriate to the criticality of the experiments in the program involved. (e) All Other Hardware Procurements Not Covered Above shall contain appropriate inspection and test requirements, and need contain only general system safety requirements. NASA, other Government or nonGovernment specifications and standards which assist in defining the level of safety needed shall be cited as appropriate. 14.603 Responsibilities of NASA Personnel. (a) Originators of Procurement Requests. At the earliest possible time, originators cf procurement requests shall ensure that personnel responsible for system safety develop detailed system safety requirements in accordance with paragraph 14.602 and the guidelines established by the Frccuring installation, and that such requirements are made part of the procurement request. (b) Personnel Responsible for System Safety Assurance. Personnel responsible for system safety assurance shall support, as appropriate, originatcrs cf procurement requests and contracting officers by: (i) participating in each phase of project planning and each step of the procurement process; (ii) determining and documenting the necessary system safety requirements; (iii) preparing support the system Frocurement request; (iv) participating surveys; funding estimates required to requirements of the in pre-award and post-award (v) presenting system safety requirements at preproposal or bidder's conferences or other oral triefings; (vi) participating in proposal evaluations; (vii) reviewing System Safety Program Plans for adequacy and cost effectiveness; coordinating reviews with originators cf procurement requests; (viii) providing technical support in negotiation of system safety requirements into contracts; NASA PROCUREMENT REGULATION PROGRAM ASSURANCE (ix) reviewing contracts prior to issuance to ensure inclusion of appropriate system safety requirements; (x) preparing any system safety special instructions for inclusion in the Letters of Delegation for performance of contract administration services related to system safety requirements by cther Government agencies; and (xi) evaluating contractor performance and monitoring the contractor's utilization of system safety resources after award. (c) Contracting Officers. The contracting officer, with or through personnel responsible for system safety, shall: (i) review each applicable procurement document to ensure that system safety requirements are selectively included; recessary. discuss (ii) determine if system safety requirements have been omitted or appear to be inadequate and, where the applicable system safety requirements by consultation and verification with personnel responsible for system safety and the criginator of the procurement request; (iii) advise all Frospective contractors of the system safety requirements for the particular procurement and clarify as necessary; (iv) arrange for participation of personnel responsible for system safety in proposal evaluations and negotiations, as necessary; (v) ensure that the provisions of the contract are specific as to the contractor's responsibility for meeting system safety requirements; is assigned or (vi) ensure that responsibility delegated to perform the Government system safety functions. Letters defining the delegated assignments should be specific as to the system safety effort required. Those duties to be performed by NASA personnel at plant sites shall be set forth describing the assigned responsibilities, and authority of installation personnel. NASA (d) NASA Installations. Procedures to implement this Subpart shall be established by each installation, including: assigning and defining personnel responsibilities and duties, routing of procurement requests, recording of technical and system safety requirements, notification of meetings and negotiations, establishing system safety requirements and determining compliance with specifications. The procedures shall instructions on monitoring the contractor's safety include system CFR TITLE 41 CHAPTER 18 SYSTEM SAFETY REQUIREMENTS IN NASA PROCUREMENTS safety efforts as follows, at the discretion of the installaticn: (i) the use, when necessary, of resident NASA technical representatives (including system safety representatives) in hardware contractor facilities (or, as a minimum, use of periodic system safety surveys by nonresident NASA teams). When resident NASA representatives are assigned to system functions, an cutline of their duties will be furnished to the contracting officer in ccmpliance with 51.303 (e); (ii) the use of delegations to plant resident contract administration offices of other Government agencies; (iii) conducting reviews of contractor and supplier documentation to assess System Safety Program effectiveness and system safety status of project hardware. NASA PROCUREMENT REGULATION |