and instructions to staff. Statements of $380.33 Requests for identifiable recpolicy and interpretations of less than

ords. general applicability not published in (a) General. (1) Subject to the limithe FEDERAL REGISTER, administrative

tations recited in subparagraph (2) of staff manuals and instructions to staff

this paragraph, the Maritime Adminiswhich affect any member of the public, tretion will make available promptly any which are not published and offered for identifiable record in its possession upon sale, and indices to such materials, shall request from any member of the public be available for public inspection and pursuant to the provisions of 5 U.S.C. copying at the Office of Public Informa

552(a) (3). tion, Maritime Administration, General

(2) The general policy expressed in

subparagraph (1) of this paragraph is Accounting Office Building, Room 3037,

subject to the following restrictions: 441 G Street NW., Washington, D.C.

(i) Records made available according 20235, between 8:30 a.m. and 5 p.m.

to the provisions of 5 U.S.C. 552(a) (1) daily except Saturdays, Sundays, and

and (2) are not covered. holidays.

(ii) The procedures contained in this (e) Terms and conditions. Materials § 380.33 must be complied with by each made available to the public under this member of the public. § 380.32 are subject to observance of (iii) Where the Maritime Administrathe following:

tion and a private reporting service are (1) Persons requesting use of the ma parties to a contract which provides that terials must, if requested, sign the visi copies of transcripts be sold only by the tor's book and a receipt for materials reporting service, a party requesting a delivered to them.

copy of a transcript shall be referred to (2) The materials made available re the reporting service by the Maritime Admain the property of the Maritime Ad ministration. However, a copy of such ministration and shall not be removed transcript in the possession of the Mariby the member of the public from the time Administration shall be made availplace provided for use.

able for inspection by the requesting (3) The materials are not to be marred party. or defaced in any manner.

(iv) Records in current use by Mari(4) Persons using the materials are time Administration personnel will not to conduct themselves so as not to inter- be available until the original, or a copy fere with employees of the Maritime Ad thereof at the option of the Maritime ministration or with other members of Administration, may be obtained without the public using the facilities provided. impairing the effective operation of the

(f) Fees and charges. There shall be no function for which it is currently in use. fee or charge for making available the (v) Original records of the Maritime materials noted in paragraph (a) of this Administration will never be made availsection, nor shall there be any fee or able except in its offices and under the charge for copies made by a member of

immediate supervision of its personnel. the public using such materials. The

If a person is unable to make a personal Maritime Administration will, however,

visit to inspect a requested record deter

mined to be available to him, a copy will charge for routine services rendered on

be sent to him upon receipt of a request request, such as duplication, reproduc

and payment of appropriate fees and tion, certification or authentication and

charges specified in § 380.35. mailing, according to the schedule set (vi) During inspection of a record, a forth in § 380.35 or as otherwise pro- requesting party may make notes or vided by regulation not inconsistent with copies by hand at no charge. However, the provisions of that section.

duplication and other services rendered (g) Exemptions to availability. Mate by the Maritime Administration are subrials covered by this $ 380.32 which qual

ject to the fees and charges prescribed in ify under one or more of the exemptions

$ 380.35. contained in 5 U.S.C. 552(b) shall not be

(vii) No changes or alterations of any made available for inspection and copy

type may be made to the record being

inspected, nor may any matter be added ing by the public, nor indexed, except

to or deleted therefrom. Papers bound or where it is determined as a matter of

otherwise assembled may not be disaspolicy that in some respect such mate sembled by the requesting party during rials may be made so available.

inspection.

(b) Form and procedure of request. record, or if it has no interest in a record (1) Each request for identifiable records believed to be within the jurisdiction of of the Maritime Administration must be another executive department or agency, submitted in writing on Form CD-244 the request shall be forwarded to the entitled “Application to Inspect proper executive department or agency Records.” Copies of such form may be and the requesting party so notified in obtained from the several Maritime writing. Requests referred to the MariAdministration offices identified in the time Administration by another departnote to 380.31(b) (4). Detailed instruc ment or agency shall be processed as tions for completing the form appear on though originally submitted to the the back thereof. An application may Maritime Administration. contain reference to a single record or (v) The requesting party shall be group of records related to the same advised of the several provisions of this subject matter, but each record sought subpart, in particular this $ 380.33 and must be separately listed.

$ 380.35, which concerns fees and (2) A completed Form CD-244, ac charges. companied by the nonrefundable fee pre (e) Officials with possession or control scribed by 8 380.35(b) (1), shall be de of record. The Chief of Office, Staff Offilivered in person or by mail to the Office cial, Superintendent of the U.S. Merof Public Information, Maritime Ad chant Marine Academy or Coast Direcministration, General Accounting Office tor having possession or control of the Building, Room 3037, 441 G Street NW., requested record shall advise the Office of Washington, D.C. 20235.

Public Information of any applicable (c) Burden of identifying record. Sole charges under the terms of $ 380.35(b) responsibility for identifying each record (2). Upon payment thereof by the resought, in sufficient detail so that it can questing party, the official having posbe located by Maritime Administration session or control of the requested record personnel familiar with the records, rests shall forward it, along with any comupon the requesting party.

ments deemed pertinent, to the official (d) Processing of requests. (1) Upon identified in paragraph (f) of this secreceipt of a request for an identifiable tion. record, the Office of Public Information (f) Initial determination of availabilshall proceed as follows:

ity. (1) The Maritime Administrator has (1) If the application is incomplete in delegated his authority to make initial some substantial and material respect, determination of the availability of it shall be returned to the requesting requested identifiable records to the party for completion.

Secretary and the Assistant Secretary (ii) If the application appears in of the Maritime Administration and order, it shall be forwarded to the Chief Maritime Subsidy Board. Notice of every of Office, Staff Official, Superintendent such initial determination shall be conof the U.S. Merchant Marine Academy veyed both to the Office of Public Inforor Coast Director having, or expected to mation and to the official having poshave, possession or control of the record session or control of the specific record. requested, who shall proceed according (2) If the record is determined to be to the provisions of paragraph (e) of available, the requesting party shall be this section.

so notified in writing and the official (iii) Subject to the provisions of sub having possession and control of the division (iv) of this subparagraph, if the record shall be instructed to provide record requested is not in being or not suitable accommodations for inspection in the possession or control of the Mari- and copying during a period prescribed. time Administration, the requesting (3) If the record is determined to be party shall be so notified in writing. unavailable, the requesting party shall

(iv) If the requested record is of be promptly notified in writing, including mutual interest to the Maritime Admin therein (i) an express statement that istration and another executive depart access to the particular record is denied, ment or agency of the Federal Govern- (ii) the reason for denial, including refment, appropriate consultation with the erence to specific exemption under 5 other executive department or agency U.S.C. 552(b) as appropriate, and (iii) shall occur in order to determine which specific reference to the provisions for has the predominant interest. If the review of an initial denial by the MariMaritime Administration does not have time Administrator as contained in parthe predominant interest in a requested agraph (h) of this section.

(4) If uncertainty exists as to the eral Accounting Office Building, Room question of availability, the delegatees 3041, 441 G Street, NW., Washington, identified in subparagraph (1) of this D.C. 20235. paragraph shall follow the procedure set (i) Proceedings in a district court. forth in paragraph (g) of this section, within the Maritime Administration the and otherwise comply with the terms of General Counsel shall be the focal point this § 380.33(f).

for cooperation with other Government (g) Ad hoc determinations of avail officials regarding proceedings before a ability. (1) Any question as to the avail district court, pursuant to 5 U.S.C. 552 ability of a requested record shall be (a) (3), instituted by a party finally destated in a written request for advice to nied access to an identifiable record. the General Counsel, Maritime Admin

$ 380.34 Agency proceedings. istration, and the particular record shall be attached thereto.

(a) Final votes. The final votes in pro(2) The General Counsel shall ceedings of the Maritime Subsidy Board promptly respond with written advices are available for public inspection from in such detail as to permit compliance the Secretary of the Maritime Adminwith the terms of paragraph (f) of this istration and Maritime Subsidy Board, section. The General Counsel, Maritime General Accounting Office Building, Administration, shall consult with the Room 3041, 441 G Street NW., WashingGeneral Counsel, Department of Com ton, D.C. 20235, between 8:30 a.m. and merce, as appropriate.

5 p.m. daily except Saturdays, Sundays, (h) Review of initial denial. (1) Re- and holidays. quests for review from a party denied

(b) Index. A current index to such access to a particular identifiable record final votes, maintained pursuant to the shall be submitted in accordance with provisions of section 201(c), Merchant the instructions on Form CD–244 within Marine Act, 1936, as amended (46 U.S.C. 30 days of the date of initial denial. 1101 et seq.), is also available to the

:) The requesting party may submit public under the conditions recited in arguments to support his belief that the paragraph (a) of this section. record requested should be made avail- $ 380.35 Fees and charges. able. No personal appearance, oral argument, or hearing shall be permitted. No

(a) General. (1) The Maritime Adfee or charge is applicable to the process

ministration shall adhere to the policies ing of a request for review.

of the Department of Commerce, the (3) The decision upon review shall be

Congress and the Bureau of the Budget made by the Maritime Administrator on

to the effect that services performed the basis of the original application, the

hereunder for members of the public are initial denial, and any written arguments

to be self-sustaining. submitted by the requesting party. The

(2) Uniform fees established by the Maritime Administrator may obtain a

Department of Commerce from time to staff report on the matter from the re

time are, and shall be, adopted by the sponsible official who rendered the initial

Maritime Administration. denial and shall solicit the advice of

(b) Services provided and schedule of the General Counsel, Department of

fees and charges. The following services Commerce, or his designee.

are provided by the Maritime Adminis(4) The decision upon review shall

tration upon advance payment of the be promptly made in writing and com

fees and charges indicated. municated to the requesting party, in

(1) Application fee per request under 5 cluding therein (i) an express statement

U.S.C. 552(a) (3)—$2. This fee is non

refundable and covers costs of acceptthat such decision is final, (ii) explana

ing and reviewing the application and tion of any reservation or condition

making a determination as to the noted, and (iii) if the request is denied

availability of the requested Identifiin whole or in part, the reason for denial

able record, or group of related records.

(2) Search fee, per hour per person, for and reference to the specific exemption

records requested under 5 U.S.C. 552 under 5 U.S.C. 552(b) as appropriate.

(a) (3)-$5 (with a minimum of $2.50). (5) A copy of such final decision upon

This fee covers the costs of locating the review shall be indexed by and kept

desired record, transporting it by Gov

ernment messenger service to a point available for public reference from the

of inspection, supervising the inspecSecretary of the Maritime Administra

tion, and returning the record to its tion and Maritime Subsidy Board, Gen

regular file.

CHAPTER II-COAST GUARD (GREAT LAKES PILOTAGE), DEPARTMENT OF TRANSPORTATION

Great Lakes Pilotage Regulations.
Great Lakes Pilotage Rules and Orders.
Great Lakes Pilotage Uniform Accounting System.