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§ 1-16.901-37


Standard Form 37: Report on Procurement by Civilian Executive

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*Procurement not broken out under the agency's reporting system, due to dollar value floors on reportable transactions, may be omitted from Part II. However, the dollar amounts of such cut offs must be entered under "Remarks."

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(b) Page 2 of Standard Form 37.


A. Submission of Reports. Cumulative reports are to be submitted semi-annually within 45 calendar days after the end of each reporting period. One report for the 6-month period ending December 31, and the other for the 12-month period ending June 30 of each year.

B. Procurements To Be Reported. Except as otherwise provided herein, the report shall include the dollar amount of all commitments which obligate the Government to an expenditure of funds for property and services (including maintenance, repair and construction of buildings, roads, etc.; and research and development). The dollar amount for small purchases under $2,500 may be developed by generally accepted statistical sampling methods, and purchases under $100 may be excluded from Lines numbered 2 and 3. Also, exclude procurements (1) from Governmental sources of supply, such as D.C. Government, Federal Prisons Industries, Inc., Government Printing Office, and General Services Administration (supply depots, fuel yards, etc.); and (2) for transportation by government bill of lading and transportation of personnel.

C. Definitions.

(1) "Net Dollar Amount Procured" or "Dollar Amount" means the actual or estimated cost to the Government of the property or services procured. In most instances, this is the obligation incurred.

(2) "Small Business Concern" means any firm which meets the criteria established by Title 13, Chapter 1, Part 121 of the Code of Federal, Regulations.

(3) "Labor Surplus Area" means any geographical area of substantial unemployment, persistent unemployment, and any sec tion of concentrated unemployment or underemployment, as defined and classified in the Department of Labor publication "Area Trends in Employment and Unemployment." (See FPR 116.804-4 regarding principal place of performance.)

(4) "Other Than Small Business" means large business concerns, non-profit organizations, educational institutions, and any others which do not meet the criteria for classification as a small business concern.


Line 1. Enter the total dollar amount of all reportable procurements for construction, supplies, equipmem and services, including set-asides for small business and set asides under Defense Manpower Policy 4.

Line 2. Enter the dollar amount of reportable procurements awarded by the reporting agency which involve formal advertising (see FPR Part 1-2). NOTE: "Restricted" advertising for small business and balance of payments is reportable in Line 3. Line 3. Enter the dollar amount of reportable procurement awarded by the reporting agency which involve negotiation (see FPR Part 1-3), including "restricted" advertising for small business, and balance of payments, and the set-aside portion for partial set-asides.

Line 4. Enter the dollar amount of reportable procurements, under contracts established by another agency, from non-Federal established sources of supply, including orders placed with commercial suppliers under Federal Supply Schedule contracts, GSA local service contracts, Defense Supply Agency contracts for petroleum, etc.

Line 5. Enter the dollar amount of all procurements (regardless of amount) under Federal Supply Schedule contracts and GSA local service contracts with non-Federal sources of supply.

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Line 6. Enter the dollar amount of procurements under contracts entered into by other agencies, except those reported on Line 5. Line 11. Enter the dollar amount of procurements awarded by the reporting agency in Labor Surplus Areas under preference procedures, including set-asides and tie bids (see FPR 1-1.807). Line 14. Enter the dollar amount of procurements awarded by the reporting agency in Labor Surplus Areas under non-preference procedures (see FPR 1-1.807).

Line 15. Enter the dollar amount of contracts for construction, alteration, and repair (including painting and decorating) of buildings, bridges, roads or other real property.

Line 17. Enter the dollar amount of subcontract and purchase commitments reported by prime contractors under the Small Business Subcontracting Program (see FPR 1-16,804-5). Due to timing factors, this dollar amount need not be directly related to prime contracts placed during any reporting period.

Line 18. Enter the number of prime contractors that are currently submitting small business subcontracting reports.


Reverse side of SF 37 June 1968 Edition

[33 F.R. 17294, Nov. 22, 1968]

§ 1-16.901-44

Standard Form 44: Purchase Order-Invoice-Voucher.

(a) Front and reverse of cover of Standard Form 44.

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(This form is for official Government use only)

1. Filling in the Form

(a) All copies of the form must be legible. To insure legibility, indelible pencil or ball-point pen should be used. SELLER'S NAME AND ADDRESS MUST BE PRINTED.

(b) Items ordered will be individually listed. Gen eral descriptions such as "hardware" are not acceptable. Show discount terms.

(c) Enter project reference or other identifying deacription in space captioned "PURPOSE." Also, enter proper accounting information, if known.

2. Distributing Copies

Copy No. 1-Give to seller. It is for his use as the invoice or as an attachment to his commercial invoice. Copy No. 2-Give to seller for his record of the order. Copy No. 3

(1) On over-the-counter transactions where devery has been made, complete receiving report section and forward this copy to the proper administra tive office.



(2) On other than completed over-the-counter transactions, forward this copy to location specified for delivery. (Upon delivery, receiving report section is to be completed and this copy then forwarded to the proper administrative office.)

Copy No. 4-Retain in the book, unless otherwise instructed.

3. When Paying Cash at Time of Purchase

(a) Enter the amount of cash paid and obtain seller's signature in the space provided in the Seller section of Copy No. 1. If seller prefers to provide a commercial cash receipt, attach it to Copy No. 1 and check the "paid in cash" block at the bottom of the form.

(b) Distribution of copies when payment is by cash is the same as described above, except that Copy No. 1 is retained by Government representative when cash payment is made. Copy No. 1 is used thereafter in accordance with agency instructions pertaining to handling receipts for cash payment.

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