APPENDIXES APPENDIX A Administrative Order No. 44-September 18, 1947 EMPLOYEE SUGGESTIONS PROGRAM One of the outstanding indications of alert and loyal employees of the Government Printing Office, as of any other progressive industrial organization, is their continued effort toward the efficient accomplishment of the required work in the section or division to which they are assigned. Such employees also constantly strive to improve the methods and procedures by which the Office advances its work. They frequently submit suggestions for the betterment of the tools or the procedures the Office uses in performing its tasks. By virtue of section 14 of Public Law 600 (79th Cong.) and Executive Order 9817 of December 31, 1946, this Office is authorized, within the limits of available funds and subject to the regulations promulgated by the President, to pay cash awards to employees for adopted suggestions. Subject to the following regulations, all employees of the Government Printing Office, or their estates, shall receive cash awards for adopted suggestions submitted by them: 1. Any employee of the Government Printing Office-supervisory or nonsupervisory-may submit, through regular official channels or directly to the Chairman of the Suggestions Committee, plans or suggestions which he believes will, if adopted, result in improvement or economy in the operations of the Office, by way of increased efficiency, conservation of property, improved working conditions, better service to the requisitioning agencies or to the public, or in any other way measurable as a monetary saving or an improvement in an operation. 2. When submitted through regular channels, a copy of the suggestion shall be forwarded to the Chairman of the Suggestions Committee; but when sent directly to the Chairman by the employee, an original and one copy shall be submitted. It is preferred that suggestions or plans be submitted through official channels, so that consideration and disposition may be expedited. 3. Each submitted plan or suggestion will be acknowledged by the Chairman of the Committee hereinafter designated. 4. Each line supervisor and executive, to whom a suggestion is routed, shall promptly and carefully evaluate and forward it, together with appropriate comments and specific recommendations, to his official superior next in line of authority. 5 5. The head of the division or office shall promptly forward to the Chairman of the Committee each suggestion, together with his analysis of it, his recommendations, and a detailed statement of anticipated benefits and savings. 6. The Suggestions Committee shall consist of the Deputy Public Printer, who shall serve as chairman, the Comptroller, the Director of Personnel, the Mechanical Superintendent, and the Production Manager. 7. Each member of the Committee shall designate an alternate to serve when the member is unable to do so. 8. The Committee shall promptly submit its findings and recommendations, as to suggestions considered worthy of a cash award, to the Public Printer for his approval. 9. Papers relating to a cash award approved by the Public Printer shall be forwarded through the Division of Personnel for record purposes, and to the Division of Accounts for preparation of a voucher and scheduling for payment and necessary accounting action. A copy of the approved award shall be retained in the Division of Accounts, and all other papers shall be returned to the Committee. 10. The bases and amounts for cash awards will be determined as follows: Whenever a suggestion is found to be meritorious and is adopted solely or primarily because it will result or has resulted in the saving of money, the amount of the award shall be based on the amount of the estimated saving in the first year of operation, in accordance with the following tabulation, unless, for special reasons, the Public Printer shall determine, subject to the limitations prescribed in the cited act, that a different award is justified. Savings $1 to $1,000 – . $10,000 to $100,000__ $100,000 or more. Awards $10 for each $200 of savings. $50 for the first $1,000 and $25 for each additional $1,000 of savings. $275 for the first $10,000 and $50 for each additional $10,000 of savings. $725 for the first $100,000 and $100 for each additional $100,000 of savings, provided that the maximum award for any one suggestion shall not exceed $1,000. When a suggestion is adopted primarily upon the basis of improvement in the operations or services of the Office, the Public Printer shall determine the amount of the award commensurate with the benefits anticipated from the suggestion. 11. Cash awards shall be in addition to the regular compensation of the recipient. 12. The acceptance of a cash award shall constitute an agreement that the use by the United States of the suggestion for which the award is made shall not form the basis of a further claim of any nature upon the United States by the employee, his heirs, or assigns. 13. No award shall be paid to any official or employee for any suggestion which represents a part of the normal requirements of the duties of his position. 14. No award shall be paid for any suggestion which is not adopted for use within 1 year from the date the suggestion is first received by the Committee. 15. At the end of each fiscal year, the Chairman of the Committee shall prepare for the Public Printer a report to the Director of the Bureau of the Budget of the number of employee suggestions submitted, the number adopted, the total amount of cash awards, and the total amount of estimated annual savings. 16. This order shall become effective September 18, 1947, and will apply to suggestions meeting the foregoing requirements and submitted and adopted for use after that date. A copy of this order shall be given to each employee of the Government Printing Office. A. E. GIEGENGACK, Administrative Order No. 44, Supplement No. 1-April 21, 1952 To All Employees: Administrative Order No. 44, dated September 18, 1947, created in the Government Printing Office an Employee Suggestions Program. Paragraph 6 of that Order is hereby amened to read as follows: 6. The Suggestions Committee shall consist of the Deputy Public Printer, who shall serve as chairman, the Comptroller, the Director of Personnel, the Plant Engineer, the Production Manager, and the Planning Manager. JOHN J. DEVINY, Administrative Order No. 44, Supplement No. 2 To All Employees: Administrative Order No. 44, dated September 18, 1947, concerning the Employee Suggestions Program in the Government Printing Office, is hereby revised, in part (Paragraph 10), to read as follows: Savings $1 to $1,000. Awards $10 for each $200 of savings with a minimum of $10 for any adopted suggestion. Cash awards will be made to all employees, including supervisory, for all suggestions which are considered acceptable and are approved by the Suggestions Committee. This supplement is effective September 29, 1952. JOHN J. DEVINY, Public Printer. G.P.O. Form 63 APPENDIX B Date SECRETARY, GPO SUGGESTIONS COMMITTEE, Washington 25, D.C. SIR: Please examine the following-described idea or invention and if found to be of a patentable nature, make arrangements with the Department of Justice to obtain a patent for and without cost to me. If a patent is obtained it may be used by the Government for governmental purposes without payment of royalty with the understanding that royalties from all other sources will accrue to me with other rights and privileges pertaining to patents. A general description of the invention or patentable idea is as follows: Position (Reverse side hereof may be used for further detail if required) Name UNITED STATES Receipt of the foregoing disclosure is hereby acknowledged. This idea or invention will be examined and if found to be acceptable to the Government, and if it contains possible patentable subject matter, necessary action will be taken by this Office with the Department of Justice to apply for a patent for you. Should the foregoing disclosure not be acceptable, you will be so notified and you may further pursue any action which may be desired to obtain a patent in the usual manner. This letter is for your protection and disclosure should not be made to any other persons until patent has been obtained or other disposition has been made which advice will be furnished you. Very truly yours, Secretary, GPO Suggestions Committee. |