They came into the picture when it looked as if funds would not be sufficient to continue it, when other agencies withdrew funds, and NSF was willing to continue it for another year.

It does not fit in with their policy to continue to support it on an indefinite basis. They think it is important, however.

Mr. STEED. I note in your appendix sheet that they are giving you $201,000 to establish a National Scientific and Technical Referral Center.

Dr. MUMFORD. This is one exception to their general policy. They have agreed to support this activity on a continuing basis. It is about the only one I know, certainly the only one in which we are associated, which they are supporting on a continuing basis.

Before we undertook to establish this, this was made clear, and they gave us absolute assurance that they would support the National Referral Center on a continuing basis. However, this is not in accordance with their general policy.

Mr. STEED. Then we will not be faced with the necessity of picking up the tab on this at some future date?

Dr. MUMFORD. No, sir. If they decided it was not worthwhile, and withdrew the funds, then we would not continue it.

Mr. STEED. As you know, Congress, last year, passed an act barring Communist propaganda from the mails. The job of eliminating this material fell largely on the Bureau of Customs, since they have the control over the incoming imports.

When they appeared before the Treasury and Post Office Subcommittee they told us that they made extensive use of this catalog, that it was the most important guide they had in knowing where to start to look for the source of this material.

They are having to expend about $480,000 in this activity, and we gave them no funds where they could make a contribution to it. What sort of arrangement do you make with an agency such as that when they make use of this material? Do you foot the whole bill for them? Is there any compensation?

Dr. MUMFORD. When they use the index or the material itself? Mr. STEED. They use the index as a guide?

Dr. MUMFORD. Yes; and it contains material received by the Library of Congress and also material which is reported by many other libraries throughout the country to us.

If they come to the Library of Congress to use the material, of course, there is no charge on that. We would supply this to them free. The subscription to this is $12 a year.

Mr. COFFIN. We provide one copy to other Government agencies generally. If they need further copies they must subscribe through the Government Printing Office. The sale of this is handled by that Office.

Treasury ordinarily would buy copies in addition to the one we might give to it.

The Government Printing Office would be paid for paper and printing costs for the overrun.

Mr. STEED. Questions?

Mr. HORAN. I have no questions.

Mr. LANGEN. I understand that one volume of this edition is put out every month?

Dr. MUMFORD. That is right.

Mr. LANGEN. How wide is the circulation?

Mr. COFFIN. The report which we had from Diebold indicated that there are approximately 4,000 users of this publication, important

users.

Mr. LANGEN. How many of those are regular subscribers and pay the $12?

Mr. COFFIN. About 500 to 600. It goes also to the U.S. depository libraries.

Dr. MUMFORD. The Government Printing Office sends these to them free.

Mr. STEED. And that number is growing substantially.

The Customs people told the other subcommittee that the value of this document was very great. As a matter of fact, they said they would have a great deal of difficulty in proceeding with getting Communist propaganda out of the mails unless they had something like this to guide them.

Mr. LANGEN. One further question for my information. With all the items listed here do you come forth with a document this thick every month of all new items?

Mr. COFFIN. Yes. None of these copies which the committee members are examining are duplicates. That one is marked "March 1963” and the others all have different dates. The average is 3,600 pages a year. It has grown since 1948 from 672 pages to this average. The size of each issue depends on the amount of material we receive for indexing.

Mr. CRONIN. As the Librarian has indicated, this is a list of all Russian material that comes into this country not just to Government agencies. All libraries report to this medium.

This makes it possible for people interested in doing research to keep up to date regarding what is going on in Russia. They can get this index here or in a cooperating library outside.

There is no question but what it is an invaluable tool. Discontinuance would be a catastrophe.

Mr. LANGEN. How complete is this of all the Russian materials? How much additional material might there be that is not included? Mr. CRONIN. This is the most complete record of documentation outside the Iron Curtain published anywhere else in the world. There is no question about it.

Dr. MUMFORD. I think you also can say that it perhaps includes a majority of important materials being published in Russia.

We are very successful in getting materials from Russia today.

Mr. ROGERS. Russia publishes 50,000 to 60,000 monographic titles, book titles, per year. Within this total, there is a great deal of duplication because they publish in a number of languages within the Soviet Union, so that many publications may really represent only one title in actuality.

We feel at the Library of Congress that, once one eliminates all of that duplication, we are actually getting 40 percent of what is coming out of the Soviet Union, and much more than 40 percent of what is important to the U.S. Government in research. We are perhaps hitting around 75 percent to 80 percent.

For instance, in this publication we list every year 18,000 monographs and 2,000 periodical titles which represent almost 12,000 individual issues of periodicals.

I think this covers most of what is important that is getting outside the Soviet Union.

Mr. STEED. Off the record.

(Discussion held off the record.)

Mr. LANGEN. Let us suppose someone who may be interested in any one of the many fields cataloged here finds an item that is of particular interest to him. How does he go about getting a copy of that item? Mr. ROGERS. He can ask the Library of Congress for it. He might borrow it on interlibrary loan or get a photocopy.

If we did not have the publication, there is a list of symbols in the index which indicates the libraries that do have the publication. Mr. HORAN. Does every depository library have these?

Mr. ROGERS. They would have the index.

Mr. LANGEN. That is all, Mr. Chairman.

Mr. STEED. Can you give us figures on your total acquisitions of Russian material?

Mr. COFFIN. During the fiscal year which ended June 30, 1962, Mr. Chairman, we received by exchange 37,531 pieces, and by purchase 59,468 pieces, for a total of 96,999 pieces.

Mr. STEED. That is for just 1 year?

Mr. COFFIN. That is right.

Dr. MUMFORD. And this is just for the Library of Congress. There is material recorded in the index which we do not receive.

NEW REFERENCE DEPARTMENT POSITIONS

Mr. STEED. On page 11 there is another item in the Reference Department where you ask for four jobs at a total cost of $21,488. Can you give us some information on that item?

Dr. MUMFORD. On page 37 there is a breakdown of these positions, Mr. Chairman. The first one is for a new position, a map cataloger, at rate GS-9, for the Map Division. This is to give a full cataloging, descriptive, subject, and classification, to the Division's collections of some 4,500 map sets, comprising over 1 million separate pieces.

Perhaps a word of explanation as to what a map set is would be in order.

I might ask that this page 38 be put into the record since it spells out what a map set is.

A

A map set may consist of many parts, up to 1,000 different parts. large part of our map collection, perhaps one-half, consists of these map sets. Only 500 of these have been cataloged.

While they are under some control by shelf lists, we cannot make as full use of them, nor as accurate use, as is essential. During the war when they were looking for particular maps, such inadequate cataloging became particularly apparent. It is highly desirable to correct this. There are some 4,500 sets altogether, and only some 500 have been cataloged.

Mr. STEED. We shall insert page 38 of the justifications in the record at this point.

98620-63- 6

(The page referred to follows:)

One new position of map cataloger, GS-9, Processing Section, Map Division, is requested to give full cataloging (descriptive, subject, and classification) to the Division's collections of some 4,500 map sets (comprising over 1 million separate pieces1), only 500 of which have been fully cataloged to date. The remainder are under shelf-list control to make it possible to locate them for reference purposes pending cataloging. With map sets being added to the collections at the rate of 60 to 100 per year, it is imperative that a person be assigned regularly to this specialized activity, which is carried out in consultation with the Cataloging Divisions of the Processing Department, to begin to bring them under complete cataloging control. There is no other position to perform this work, and the heavy workload in acquisitions recommending reference services, and other processing duties makes it impossible to divert present staff members to map set cataloging.

Dr. MUMFORD. The second position is that of reference and processing librarian, GS-5, in the Japanese Section. This is requested principally for the purpose of working on the collection of Japanese serial materials, the largest in the Japanese language existing outside of Japan.

În order to give accurate and dependable reference service on this material to the Federal agencies concerned with Japan, as well as to academic institutions and individual scholars, they must be cataloged and each issue checked into a serial record.

At the present time we do not have adequate manpower to do that.

I have some figures here on the Japanese collection of serial publications, consisting of some 11,600 titles, 6,500 of which have been cataloged for the Japanese Serial Record, leaving 5,000 entries to be prepared.

Current receipts, about 33,800 issues yearly, should be entered in the serial record.

It is for this work that this position is requested.

Mr. STEED. Questions?

Mr. HORAN. No questions.

Mr. LANGEN. No questions.

Dr. MUMFORD. The position, I should mention, is concerned with the preparation of material for binding, too, collating it for binding when a volume has accumulated.

We are asking for a new position of senior binding assistant, GS-5, in the Periodical and Newspaper Section, and a new position of binding assistant, GS-4, in the Government Publications Section, Serial Division. These positions are requested to help us to cope with the heavy workload of sorting and collating serial pieces for binding. Not only is it impossible to keep current receipts collated and sorted, but there is an estimated arrearage of a potential 125,000 bound volumes of Government publications, and an estimated potential of 50,000 volumes of periodicals awaiting sorting and collating. These two assistants requested here would be applied to this work.

1 A map set is made of multisheets (in a common format with a uniform scale) that fit together to form a complete map of a country. Sheets are published or revised at various dates which complicates the cataloging problem. Any set with under 10 sheets is usally treated as a single map. However, some map sets have 1,000 pieces. In bulk, map sets comprise almost half of the Library's map collection. Since map sets are the foundation material of cartography, the results of scientific surveys on which all other maps and atlases are based, it is very important to bring them under complete cataloging control.

NEW DECK ATTENDANT POSITIONS

Mr. STEED. On page 12 there is another item, three jobs totaling $12,367.

Dr. MUMFORD. These positions are for deck attendants, GS-3. They are requested for the Stack Services Section to cope with an increasing number of books added to the general classified collections and an increase in circulation to readers in the main reading room and the Thomas Jefferson Room.

We have some further facts on page 42, Mr. Chairman, if I may ask that page be put in the record. It shows the increase in the general classified collections and the increase in the decks to be covered, which is the kind of work these atendants would be doing.

Mr. STEED. We will include page 42 of the justifications in the record at this point.

(The page follows:)

Three new positions of deck attendant, GS-3, are requested for the Stack Services Section, to cope with an increasing number of books added to the general classified collections and an increase in circulation to readers in the main reading room and the Thomas Jefferson Room. No full-time deck attendant positions for the regular service have been added since fiscal year 1959, when two were granted to handle service on decks being equipped with shelving. Since that time, the general classified collections have increased from about 5,880,000 to 6,300,000, or by 420,000 volumes, an increase of 7 percent, and the decks to be covered have increased from 30 to 35.

As the books in the collections increase in number, additional positions are needed to maintain adequate service to readers, to shelve and reshelve books, for continuing reading of shelves to assure that books are in proper place, and for shifting and rearranging the collections to make room for new books.

Mr. STEED. Mr. Horan, do you have any questions?

Mr. HORAN. No questions.

Mr. STEED. Mr. Langen?

Mr. LANGEN. No questions.