struction and their disposition during the reporting period.

(vi) By installation in the United States, a list of housing facilities upon which restrictive sanctions have been imposed. This shall include, as available, the name and address of the facility and agent, the reason for the restriction and the status of negotiations with the agent.

(vii) A short narrative report summarizing service-wide significant Equal Opportunity in Off-Base Housing activities, problems and experiences and appropriate explanatory comments concerning the statistical portion of the report.

(viii) Reports (as of December 31 and June 30) shall be submitted to the Assistant Secretary of Defense (Manpower and Reserve Affairs) not later than the 25th of the month following the end of the reporting period.

(b) Report control symbol. (1) Reports of investigation required in paragraph (a) (1) and (2) of this section are exempt from RCS by Section III. D. 6., DoD Directive 5000.19, "Policies for the Management and Control of DoD Information Requirements," June 2, 1971.1

(2) The report required in paragraph (a) (3) of this section, is assigned Report Control Symbol DD-M(SA) 1146. § 197.6 Check list for commanders.

(a) Are newly assigned personnel informed as to the requirements of the equal opportunity in off-base housing program prior to obtaining housing offbase?

(b) Is there an effective equal opportunity in off-base housing information program?

(c) Are community resources being used to support the equal opportunity in off-base housing information program?

(d) Are housing discrimination complaints being expeditiously processed?

(e) Are complainants being informed, in writing, of the results of investigations?

(f) Are housing surveys being conducted periodically to obtain new listings?

(g) Are restrictive sanctions being imposed immediately for a minimum of 180 days on agents found to be practicing discrimination?

1 Filed as part of original. Copies available from U.S. Publications and Forms Center, 5801 Tabor Avenue, Philadelphia, Pa. 19120. Attn. Code 300.

(h) Are the services of command representatives offered to accompany and assist applicants in their search for housing?

(i) Are Housing Referral Office and equal opportunity personnel sensitive to the problems of minority personnel?

(j) Are accurate equal opportunity in off-base housing reports being submitted in a timely manner?

§ 197.7 Effective date and implementation.

This part is effective immediately. Three copies of each Military Service and Defense Agency implementing document shall be forwarded to the Assistant Secretary of Defense (Manpower and Reserve Affairs) within 90 days.

198.2

198.3

198.4

198.5 198.6

Applicability.

Definitions.

Policies.

Responsibilities.

Technical Manual cost reduction goals and reporting requirements.

AUTHORITY: The provisions of this Part otherwise noted.

SOURCE: 34 FR 5987, Apr. 2, 1969, unless otherwise noted.

§ 198.1 Purpose and objective.

(a) This part establishes policies and procedures for the management of technical manuals (TMs) used by the Department of Defense.

(b) The objectives of this part are to (1) improve the adequacy, utility and pertinency of the technical content of TMs, (2) assure their timely delivery to using activities, (3) reduce costs, and (4) accelerate information feedback to effect necessary corrections, changes and revisions.

sections as required: Instructions covering initial preparation for use; operational instructions; maintenance instructions; overhaul instructions; parts list or parts breakdown; and related technical information or procedures exclusive of those procedures of an administrative nature. Categories of publications technical in nature, but containing general stockpile reporting and supply procedures for certain materiel, such as nuclear items, may be included within the scope of this definition upon determination by using DoD Components.

(b) Engineering Review is a desk top review of a proposed TM conducted by contractor and DoD Component engineering and technical personnel familiar with the equipment system, without performing the operations or maintenance on the equipment system for which the TM was written.

(c) In-process reviews are held during the preparation of the TM primarily to provide guidance to the contractor (by the cognizant DoD Component) to assure that TMs are written in conformance with contract requirements. Inprocess reviews may be conducted at the contractor's facility or at his source facility at any time during the development of the TM, but normally prior to preparation of final copy or negatives.

(d) Validation is the process by which the contractor (or as otherwise directed by the DoD Component procuring activity) tests a TM for technical accuracy and adequacy, and is accomplished by actual performance of the maintenance and operating Instructions on the equipment/system for which the TM was written. It is conducted at the contractor's facility or at the operational site, and entails the actual performance of operating and maintenance procedures (including checkout, calibration, alignment, scheduled removal and replacement instructions and associated checklists) to insure technical accuracy and adequacy. Disassembly and reassembly or unscheduled removal and replacement procedures are validated by actual performcance or simulation. Other data such as part numbers or Source, Maintenance and Recoverability Codes in Illustrated Parts Breakdowns (IPBs): and hardware depiction, schematic diagrams, and wiring data contained in TMs are checked against current source data.

(a) The acquisition of TMs shall be scheduled to insure their availability in (1) preliminary form for the prototype and early production stage of the system or equipment and for use in advance training of personnel when required and (2) completed form for the programed operational date for the system or equipment. Such efforts are to be related to DoD Directive 4100.35, "Development of Integrated Logistic Support for Systems and Equipments," June 19, 1964,1 as appropriate.

(b) To assure technical accuracy and adequacy of TM contents, plans shall be developed for each new group of TMs to support an equipment or a weapon system. This plan will provide, as applicable, for (1) input from specialists representing various military functions (i.e.; Engineering, Operations, Maintenance, Supply, Training, etc.) as required; (2) optimum number and types of conventional publications, with consideration of other media (e.g., audiovisual systems), for presentation of information for the same purposes; (3) engineering review; (4) in process reviews; (5) validation; (6) verification; and (7) acceptance.

(c) As a rule, TMs shall be validated for accuracy and effectiveness of content against the related system or equipment by either contractor or DoD Component specialists, depending on assigned responsibility.

(1) Where excessive cost and/or technical reasons preclude validation as a separate effort, this essential step will be accomplished by other checking methods to the extent practical with results documented on a case by case basis.

1 Filed as part of the original document. Copies available from the U.S. Naval Publications and Forms Center, 5801 Tabor Avenue. Philadelphia. Pa 19120.

(2) Contractual coverage for TMs will define the role of Contractor and/or DoD Component participation in validation/verification requirements.

(3) In all cases, management should provide for validation/verification to extent appropriate to importance of equipment covered in the TMS.

(d) Management attention shall be directed toward controlling and reducing the cost of TM acquisition, distribution and revisions with emphasis on the following:

(1) To facilitate management control and to permit more precise negotiation of TM costs, DoD Components shall (i) establish procedures to determine and record acquisition costs of TMs, and (ii) make appropriate use of Armed Services Procurement Regulation (ASPR) guidance on contract ordering of technical data and cost or price analysis. Such cost data on TMs shall be made available, on request, to all DoD Components for purposes of making cost comparisons.

(2) To reduce costs, the following actions shall be taken wherever practical:

(i) Review TM requirements with user activities as a basis for buying what is needed and avoiding overspecification.

(ii) Standardize specifications for TM preparation with emphasis on effectiveness of content and reduction of costs which do not aid such effectiveness.

(iii) Increase competition in TMs acquisition by procurement of TMs from document contractors when such competition is determined practicable based on consideration of effectiveness such as: (a) Contractual responsibility for design control placed upon the weapons system or equipment contractors thereby limiting the source of requisite technical information; (b) availability of adequate detailed TM specifications and necessary data to support competitive bidding; and (c) sufficient procurement lead time to attain the objective of timely availability of manuals for support of systems in accordance with paragraph (a) of this section. Where consideration of design control responsibility requires procurement of TMs from the weapon system or equipment contractor, those contractors should be encouraged to seek economies of competition through subcontracting preparation of portions of the publication.

(iv) Increase use of commercially available manufacturer's TMs when satisfactory for Military Service require

ments (e.g. accomplishment of operation, maintenance, feedback of equipment behavior, respective activity publication change procedures).

(v) Use previously available publications where pertinent to avoid duplication in preparation of TMs for equipment used by several DoD Components. For common-use systems, subsystems and components, TMs for joint use shall be developed whenever practical to meet needs of the users. When such joint TMs will not meet minimum needs, maximum use will be made of common basic engineering and logistic source data for the separate TMs.

(vi) Maintain contract change controls capable of obtaining savings from reductions in requirements reflecting configuration management (DoD Directive 5010.19, "Configuration Management," July 17, 1968 (published at 33 F.R. 13017) and DoD Instruction 5010.21, "Configuration Management Implementation Guidance," August 6, 1968 (published at 33 F.R. 13020).

(e) DoD Components shall develop and implement procedures governing (1) the maintenance of an information system which will assure rapid feedback of reports on deficiencies in TMs; (2) timely issuance of changes and revisions to TMs (reflecting configuration management (DoD Directive 5010.19 (33 F.R. 13017) and DoD Instruction 5010.21 (33 F.R. 13020)), engineering changes, new instructions resulting from equipment modification concurrent with issuance of modification directives); and (3) updating of IPBS and other parts lists used in repair procedures.

(f) TMs shall be printed in compliance with the requirements of the Government Printing and Binding Regulations implemented in DoD Instruction 5330.1, "Printing, Binding and Related Equipment Programs," July 6, 1954.1

(g) DoD Components shall maintain data files (including indexes as necessary) describing the contents of existing DoD and pertinent commercial TMs for those areas of materiel where there is a reasonable possibility of intra- or interdepartmental commonality in TM content to permit "ready exchange of information and to eliminate duplication of effort and resources" as provided in DoD Directive 5100.36, "DoD Technical Information," December 31, 1962.1

1 See footnote on p. 429.

(h) DoD Components shall accelerate action to consolidate the number of their specifications and other contractual documents related to the preparation of TMS. This effort shall augment interdepartmental standardization under the Technical Manual Specifications and Standards (TMSS) standardization area assignment established in accordance with DoD Directive 4120.3, "Defense Standardization Program," April 23,

1965.'

§ 198.5 Responsibilities.

(a) Overall responsibilities for management of technical data and standardization (including TMs) are set forth in DoD Instruction 5010.13, "Technical Data and Standardization Management," December 28, 1964.1

(b) Each Military Department and Defense Agency shall, under applicable provisions of DoD Instruction 5010.12, "Management of Technical Data," December 5, 1968:

1

(1) Furnish appropriate TM management support including programing, budgeting, funding, accounting, and reporting;

(2) Identify an organizational unit to act as the principal point of contact regarding TM management responsibilities; and

(3) Assist the Office of the Secretary of Defense in developing TM management policies, programs, and procedures. § 198.6 Technical Manual cost reduction

goals and reporting requirements.

TM cost reduction savings will be sought and reported in accordance with DoD Directive 5010.6, "DoD Cost Reduction and Management Improvement Program," May 21, 1968.1

trial Mobilization Production Planning Manual (DoD 4005.3-M)1 containing supplemental guidance to the policies and principles established in DoD Directive 4005.1, "Department of Defense Industrial Mobilization Production Planning Program-Limited War," dated June 23, 1967, governing:

(a) Development and maintenance of the industrial production base; and

(b) Planning necessary to insure that the base will be responsive to military procurement actions during a Limited War.

§ 200.2 Applicability.

The provisions of this part and the DoD Manual1 apply to (a) the Military Departments and the Defense Supply Agency; (b) other participating Federal Agencies; and (c) that portion of the industrial community which is, or may become, engaged in planning for the fulfillment of DoD requirements under the provisions of the DoD Manual.1 § 200.3

Responsibilities.

(a) The Deputy Assistant Secretary of Defense (Installations and Logistics) for Materiel will:

(1) Publish and maintain the DoD Industrial Mobilization Production Planning Manual (DoD 4005.3-M)1 and will (i) assign functional responsibilities to participating organizational elements; (ii) establish principles and procedural systems governing the operational aspects of mobilization production planning; (iii) define terms; (iv) prescribe DD Forms and instructions for their use; (v) specify records to be maintained by users; (vi) establish security standards for the protection of planning in process and planning completed; and

(2) Maintain overall surveillance to insure continuous implementation of the provisions of this part and the DoD Manual' throughout the Department of Defense.

(b) The Military Departments and the Defense Supply Agency will (1) designate an individual and an alternate to act as the single point of contact with the DASD(I&L) Materiel and represent its interest on all industrial mobilization production planning program matters;

1 Filed as part of original document. Copies available at Government Printing Office (GPO), Mar. 27, 1969.

2 See footnote on p. 433.

The purpose of the revised part is to provide Department of Defense (DoD) policy governing the sale of certain DoD owned surplus personal property to State and local law enforcement and firefighting agencies pursuant to section 2576, title 10, United States Code (Public Law 90-500).

§ 201.2 Applicability and scope.

The provisions of this part apply to the Military Departments and Defense Agencies (hereinafter referred to collectively as "DoD Components") and cover sales of certain surplus military equipment to State and local law enforcement and firefighting agencies only, located within the 50 States of the United States.

screening as authorized by the Federal Property and Administrative Services Act and in accordance with the procedures provided in the Defense Disposal Manual.1

(b) Demilitarization. DoD demilitarization requirements are waived for the surplus military equipment authorized to be sold under this part pursuant to the provisions of section 2576, title 10, United States Code (Public Law 90-500).

(c) Sales. Sales to authorized State and local law enforcement and firefighting agencies will be made in accordance with the procedures set forth in the Defense Disposal Manual1 under the following conditions:

(1) Items offered for sale will be limited to those items which are operationally safe and suitable for use by such agencies, as specified in the Defense Disposal Manual.1

(2) The Governor of the State (or his authorized representative) in which the requesting agency is located has certified that the type and quantity of materiel requested is necessary and suitable for the agency's operation.

(3) The Law Enforcement Assistance Administration (LEAA) of the Department of Justice has determined that the request is valid and appropriate.

(4) Sales prices, irrespective of the condition codes, will be determined as follows:

(i) For weapons, 50 percent of the standard unit price;

(ii) For ammunition, 100 percent of the standard unit price;

(iii) For gas masks and protective body armor, 10 percent of the standard unit price.

(5) Expenses of packing, handling, crating, and transportation (accessorial costs) will be included in the billing prices to the purchaser in accordance with DoD Instruction 7510.4.1 Transportation costs will be collect, except for parcel post shipments, the cost of which will be included in the bill to the customer.

(6) DoD components will not stock spare parts for items which may be sold under the authority of this part.

(7) Proceeds from sales will be deposited in accordance with DoD Instruction 7310.1. DoD expenses for these dis

1 Copies available from The Government Printing Office. North Capitol Street between G and H NW.. Washington, D.C. 20402. 2 See footnote on p. 433.