will designate shelter managers for such shelters, or next best available fallout protection, who should be made accountable to installation commanders for shelter management and control of shelter occupants.

(ii) When fallout shelter spaces and next best available protection are made available to an adjacent community, the local Civil Defense official will be responsible for any emergency stockage of such space.

§ 188.5 Procedures.

(a) Each DOD Component will develop plans or update existing plans for providing fallout shelter to protect all DOD personnel on installations under its jurisdiction and for making fallout shelter available to citizens of adjacent communities as needed. If fallout shelter space is not available for all DOD personnel, use will be made temporarily of available fallout shelter in adjacent communities and of the next best available fallout protection on DOD installations and in adjacent communities until sufficient fallout shelter space is available on the installation. The plans and programs will be consistent with the following:

(1) All facility projects proposed for inclusion in an annual military construction program (DOD Directive 7040.4") will be designed using techniques and standards developed by the Defense Civil Preparedness Agency (DCPA) to maximize fallout protection (1) when such can be done without impairing the purpose for which the construction is authorized or the effectiveness of the structure, and (ii) where expenditures for maximizing fallout protection will not exceed 1 percent of the military construction authorization for the project in which the fallout protection is included. (Where two or more facilities or projects are being constructed on an installation, the 1-percent limitation may be combined and applied to a single facility or a number of facilities or projects, when such application will result in more fallout protection or is needed to meet minimum fallout protection standards in such facilities or projects,

Filed as part of original. Copies available from the U.S. Naval Publications and Forms Center, 5801 Tabor Avenue, Philadelphia, PA 19120, Attention: Code 300.

and provided that 1 percent of the total installation military construction program authorization is not exceeded.)

(2) When fallout shelter can be provided in a facility at a cost which is more economical than that of any other alternative method, shelter may be programed in a specific item regardless of the percentage of item total cost. Notification of exceeding the 1 percent authorization will be made by individually identifying the scope and cost of shelter on the "Military Construction Project paragraph (b) of this section.)

(b) Each DOD Component when submitting annual military construction programs under DOD Directive 7040.4" will include on the DD Form 1391 for facilities which might reasonably be expected to include fallout protection, a statement of the number of fallout shelter spaces proposed to be provided by that project, or, if no shelters are provided, the reasons therefor. (Facilities which obviously contain no provisions for personnel (such as aircraft runways) are excluded from the provisions of this Part and from computation of the 1 percent allowable expenditure.)

(c) With respect to those National Guard funds which represent a Federal contribution to a State project, the appropriate State officials will be strongly encouraged to use standards for planning, design, and construction which will maximize protection for the public in accordance with section 3002(4) of Executive Order 11490.

(d) When sufficient fallout shelter is available on a DOD installation for DOD personnel and when sufficient fallout shelter is available to adjacent communities, no further significant construction or major alteration costs will be incurred for the provision of additional fallout shelter. Continuous emphasis, however, will be given to design and construction techniques which could add to the fallout protection capability of a structure at nominal or no additional cost, particularly if the shelter-use plan of the installation or the adjacent community will be enhanced.

(e) Since DCPA stocks are no longer available (except shelter signs and radiation detection kits), each DOD Component will prepare shelter utilization

plans, including plans for stocking shelters in a crisis situation. These plans will include all shelters required to meet installation needs and those required by and made available to adjacent communities. In preparing such plans, the following actions will be taken:

3

(1) Follow the procedures set forth in the Federal Civil Defense Guide, Part D, Ch. 2, "Provisioning Shelters," September 1964 insofar as is possible. Within the terms of the Federal Civil Defense Guide, Part D, Ch. 2, "Provisioning Shelters," September 1964 commanding officers are construed to be "local civil defense directors" and military installations are construed to be "political subdivisions."

(2) Notify the appropriate District Engineer, Army Corps of Engineers or the Engineering Field Divisions, Naval Facilities Engineering Command (CE/ NAVFAC) when buildings at an installation designated as fallout shelters are ready for marking and stocking.

(3) Maintain those standard fallout shelter signs which are already in place and, when appropriate, continue to obtain and post new signs for as long as they are available. Signs may be obtained from the appropriate CE/NAVFAC office. These organizations may assist in posting signs if requested. If no signs are available, individual installations will provide signs or markings from their own resources. Any such markings should be similar to the standard signs and readily identifiable as to purpose. See Federal Civil Defense Guide Publication FG-C8.1, "Handbook of Instructions for Posting Fallout Shelter Signs," June 1964."

(4) Maintain any stocks of survival rations, water, medical and sanitation kits already in place for as long as feasible. Prepare plans for the emergency stocking of the shelters from locally available Sources (commissary, mess, dispensary, etc.), or other sources, insofar as practicable for both immediate crisis and strategic warning situations. Budget for the procurement and maintenance of stocks on a continuing basis for those situations where a completely justified military requirement can be shown to exist.

(5) Continue to obtain from the DCPA such items as are available (radi

ation monitoring kits) or which may become available, and continuously maintain stocks of such items. See Federal Civil Defense Guide, Part D, Ch. 2, "Provisioning Shelters," September 1964.

§ 188.6 Technical standards for fallout shelters.

(a) General. The following technical standards have been extracted from Department of the Army, Office of Civil Defense Technical Memorandum 69-1, April 5, 1969, and modified slightly to meet military code requirements. Of all standards, the protection factor is of greatest importance and should receive priority in design if the designer is constrained by cost. The standards themselves do not constitute authority to exceed the 1 percent limitation on costs (see § 188.5) and, in some cases, will have the effect of limiting occupancy of a shelter. However, every attempt should be made to conform as closely to these standards as the primary function of the facility and budget constraints will permit.

(b) Standards. (1) Protection Factor: 40 (see 188.3(b)) computed for least protected area of shelter.

(2) Floor Space: 10 square feet of usable space per person with a head room of 62 feet.

(3) Volume: 65 cubic feet per person. (4) Ventilation: The shelter shall have a ventilation rate sufficient to maintain a daily average Effective Temperature (ET) of not more than 82° F. for at least 90 percent of the days of the year. ET is an empirical index which combines in a single number the effect of temperature, humidity, and air movement on the sensation of warmth or cold felt by the human body. (Definition is by the American Society of Heating, Refrigeration and Air Conditioning Engineers.) This rate of ambient air is shown in Fig. 1. To prevent air vitiation, the minimum rate of fresh air supply shall be 3 cubic feet per minute per shelter occupant, except that the maximum daily average effective temperature requirement of 82° ET for 90 percent of the days is an overriding requirement. The minimum recommended shelter temperature to be main

4 Now the Defense Civil Preparedness Agency.

Filed as part of original.

(7) Fire Resistance: See DOD Manual 4270.1-M, October 1972.

(8) Hazards: Hazardous utility lines, such as steam, gas, oil, etc., should not be located in or near the shelter unless provision is made to control such hazards by valving or other means.

(9) Access and Egress: As a minimum, shelters should have at least one unit of access and egress width for every 200 shelter occupants. (A unit width is 22 inches, the space required for free travel of one column of people.) In no case shall a single passage width be less than 24 inches nor shall there be less than two widely separated means of egress. They shall be designed so that any normal size adult can readily enter or leave the shelter.

• Copies available from Government Printing Office.

(10) Lighting: The following levels are deemed adequate for emergency occupancies:

(i) Sleeping areas: 2-foot candles at floor level.

(ii) Activity areas: 5-foot candles at floor level.

(iii) Administrative and medical areas: 20-foot candles at desk level.

(11) Electrical Power: Electrical power may or may not be available from normal sources in a fallout situation. Therefore, where emergency power is available, it may be tied into shelters. Consideration should also be given to use of local unit and installation portable emergency generators to provide power for fallout shelters. Where such generators are included in fallout shelter plans, the plans should also include 2-weeks fuel supply for each generator and electrical tie-in of the generators to minimum essential operational and environmental circuitry. Wiring from the generators should be through a panel with a double throw switch to service shelter circuits from either normal or emergency power. Simplified instructions should be provided and conspicuously marked wherever action will be required by the shelter occupants in order to activate an emergency power system.

DOD Components with which industry has to deal on contract administration matters and to otherwise enhance achievement of the following DOD objectives:

(a) Improved administration of contracts in the field.

(b) Provision of more uniform and timely support by DOD CAS Components to purchasing offices, system/ project managers and other organizations.

(c) Elimination of duplicate effort. (d) Decreased operating costs. (e) Improvement in Government/ industry relationship through:

(1) Reduction in Government surveillance of contractors' performance.

(2) Increased uniformity in performance of Contract Administration Services.

§ 190.2 Responsibilities.

(a) The Assistant Secretary of Defense (Installations and Logistics) (ASD(I&L)) is responsible for the effective operation of the DOD Plant Cognizance Program. In accomplishing this responsibility, the ASD(I&L):

(1) Promulgates policies and procedures pertinent to the program.

(2) Determines responsibility for all field performance of CAS worldwide.

(3) Reviews cognizance assignments periodically.

(b) The Deputy Director for Contract Administration Services, Defense Supply Agency, under the direction of ASD (I&L), shall issue and maintain the DOD Directory of Contract Administration Services Components. (DOD 4105.59-H).1 § 190.3 Applicability and scope.

The provisions of this part apply to all DOD Components and encompass all DOD contracts, and contracts of nonDOD organizations when performance of CAS by DOD Components is undertaken in accordance with section 20, Part 5 of the Armed Service Procurement Regulations.

(a) Contract administration services. (1) All those actions accomplished in or near a contractor's plant for the benefit of the Government, which are necessary to the performance of a contract or in support of the buying offices, system/ project managers, and other organizations. Contract administration services may include:

(i) Quality assurance (inspection, acceptance, etc.).

(ii) Engineering support.

(iii) Production surveillance, preaward surveys, mobilization planning.

(iv) Contract administration (price/ cost analysis, termination, etc.).

(v) Property administration, plant clearance.

(vi) Industrial security.

(vii) Safety.

(viii) Small business.

(ix) Industrial labor relations.

(x) Transportation.

(xi) Equal employment opportunity contracts compliance review.

1 Copies available from the Defense Supply Agency, ATTN: DASH-XM, Cameron Station, Alexandria, Va. 22314.

(xii) Contractor payment.

(2) Paragraph 1-406 of The Armed Services Procurement Regulation describes most of the above functions in greater detail.

(b) Defense Contract Administration Services (DCAS). An organizational entity of DSA, comprised of a headquarters staff, and a field organization of geographic and plant components providing CAS on contracts with private industry.

(c) Contract Administration Services Component. A field activity of DCAS or a Military Department, performing contract administration services on contracts with private industry in a designated geographic area or at a specific contractor's plant.

(d) Plant cognizance. The responsibility for performance of CAS on all contracts in a contractor's plant. This responsibility is assumed by DCAS at all plants except those specifically assigned to the Military Departments by ASD (I&L).

(e) Plant cognizance assignment. An assignment made by the ASD(I&L) to a Military Department as the sole DOD representative for performance of CAS in a specific plant, or at multiple facilities on the basis of a special category of contract for supplies or services.

(f) Plant. A structure, or group of structures, on a contiguous site, operated by a single contractor in performance of DOD contracts. Contractor-operated facilities of all types, including those owned by the Government, and including laboratories, research facilities, educational institutions, and nonprofit organizations, are considered as plants. Plants of the same corporation not located on the contiguous site, to be susceptible for assignment, must meet the basic criteria for plant assignment and require justification as such.

(g) Major system. One of a limited number of end-items composed of subsystems and/or other components which, for reasons of military urgency, criticality, or resource requirements, is determined by DOD as being vital to the national interest. A major system is generally characterized by technical innovation, high unit cost, large size, long lead time and great complexity.

(h) Major sub-system. A major first tier component of a major system. It has similar characteristics to a major system but of lesser degree.

§ 190.5

Policies and procedures.

(a) Single plant representation. Except for those functions assigned to DCAS for performance on an industrywide basis, such as Industrial Security and Contracts Compliance Review, all CAS functions delineated in paragraph 1-406 of the Armed Service Procurement Regulation shall be performed in a given plant by a single DOD Component, and the head of such component shall be the sole DOD CAS representative with the contractor. With respect to matters related to CAS functions, the head of the DOD Component shall be the focal point with the contractor. Except as specifically authorized by ASD(I&L), in a given plant, a contractor shall not be required to deal with more than one DOD representative on CAS matters.

(b) Components engaged in performance of CAS. Since DCAS is the basic DOD organization for CAS, these services shall normally be performed by the appropriate DCAS component on all contracts and at all contractor locations except those specifically assigned to the Military Departments by ASD(I&L). A Military Department shall not undertake CAS performance at a contractor owned or operated plant without specific assignment from ASD (I&L).

for

(c) Responsiveness. CAS components shall accept requests for performance from DOD purchasing offices, and from those non-DOD organizations, including foreign countries and international organizations, listed in section 20 Part 5 of the Armed Services Procurement Regulation, and shall provide responsive services, thereto. Performance the National Aeronautics and Space Administration shall be in accordance with the provisions of the DOD-NASA Agreement implemented by DOD Instruction 5030.42. "Performance of Contract Administration and Contract Audit Services in Support of NASA Contracts," July 3, 1969.

To insure that system/project managers may exercise technical direction and control of their systems and projects with a minimum of effort, the relationship between such managers and DOD CAS components shall be in accordance with

Filed as part of original. Copies available from the U.S. Naval Publications and Forms Center, 5801 Tabor Avenue, Philadelphia, PA 19120, Attention: Code 300.

the concept and policies and procedures of DOD Instruction 4105.64, "Technical Representation at Contractors' Facilities," May 8, 1970."

(d) Reimbursement. DOD Components shall perform CAS for all DOD customers without charge. Services performed for non-DOD organizations normally require reimbursement. Regulations concerning performance of CAS for other government agencies, foreign governments and international organizations is contained in Section 20, Part 5 of the Armed Services Procurement Regulation.

(e) Assignment procedures—(1) Major system plant assignments. The ASD (I&L) may consider assignment of a major contractor's plant to a Military Department based on the following criteria:

(i) The Military Department desiring cognizance has contract(s) in the plant for a major system or major subsystem.

(ii) The system must be designated as being of high national priority. It must involve an unusually high degree of technical innovation and complexity requiring exceptionally close technical direction and control by the appropriate system/project manager. Performance of CAS functions by other than the responsible Military Department would adversely affect the successful completion of the system and its timely delivery to its ultimate user.

(iii) Subject to the above, other factors which will be considered in cognizance determinations include:

(a) Undelivered dollar balance of defense contract(s) for the system on which the request is based, and undelivered dollar balance of DOD contracts in plant by Military Department.

(b) Portion of plant and personnel used by contractor for performance of contracts for the above items.

(c) Mix and duration of major DOD contracts by type and Military Department.

(d) Current stage of system development.

(e) Effect of assignment on the plant cognizance policies contained herein; and on the DOD CAS objectives listed in § 190.1.

(2) Special plant assignments. The ASD (I&L) may consider assignment of certain contractors' plants not involved in prime contracts for producing major