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Rejected. Requisition submitted to incorrect single-manager/inventory manager/technical service/
distribution depot/or GSA. Research for correct source and submit new requisition.
or kit, or submit requisition for next higher assembly.
tion and fund code.
with Advice Code 2A citing appropriate funds.
exists, submit a new requisition for the required quantity using Advice Code 2L.
applicable, is necessary in order to determine item required. Submit new requisition (by mail or
not be locally procured, submit new requisition using Advice Code 2A.
H-808 Supplementary address entries (Blocks 14 and 15—Manual) (Columns 45 through 50–Mechanical).
H-608.1 General. The supplementary address is a two-part field to indicate:
(1) Service (block 14 or column 45), and
(11) Activity address code (block 15 or columns 46 through 50). Example:
mal requisitioning and shipping and for contractor's use.
(b) Entries in block 15 of columns 46 through 50 indicate the specific activity address code for the purpose of receiving material or receiving documentation. The activity address code will be established and disseminated in the DOD Activity Address Directory. Each activity address code so established will contain the address(es) in detail to permit shipping of material, billing for material, and mailing of documentation.
(c) When the originator of the document desires to utilize block 15 or columns 46 through 50 for other data, the entry will not be significant to other than the originator. In these cases, an alpha “Y” shall be entered in column 45. The alpha "Y" indicates that the contents of the field (block 15 or columns 46 through 50) are not significant to the MILSTRIP system and shall not be disseminated, but will be perpetuated and shown on subsequent documents generated therefrom.
For leap year, add one to each date after 28 February.
H-610. Mode of shipment codes.
and/or Government property).
Air, parcel post.
tween air or water terminals and
H-611 Supply status card entries. The supply status card is used to furnish exception status and 100 percent supply status as follows:
Explanation of Entries
1-3 The appropriate code applicable to supply status, to include the recipient
of the status. (See H-602.) 4-6 The appropriate code of the supply source furnishing the supply status.
The code as shown on the requisition. 8-22 The stock or part number to which status is applicable. (See H-607.3
for status codes applicable to changed or substituted numbers.) 23-24 | The unit of issue applicable to the stock or part number. (See H-607.3
for status code applicable to changed unit of issue.) 25-29 The quantity applicable to the item being supplied. (See H-607.3 for
status code applicable to quantity change and/or relating to a unit
of issue change.)
The suffix code when the requisitioned quantity is divided into separate
field shall be left blank. 45-50
51 52-53 54-56
The codes as shown on the requisition. 57-59 60-61 62-64 | The estimated shipping date (ESD) when materiel shipments will be
received by intended consignees later than the priority delivery or required delivery date. When the ESD extends beyond the current calendar year, the date will be expressed in terms of months. In this instance, column 62 will contain an "X" and the number of months will be entered in columns 63 and 64. When columns 62-64 are blank, it will be assumed the materiel will be received within the prescribed
priority designator time frame or by the required delivery date. 65-66 The appropriate status code to convey the information regarding the
status of the requisition. See H-607.3. 67-69 The "ast known source" to which authorized followup action will be
directed. 70 Blank.
The Julian day calendar date of the transaction on which the supply
decision was made. 74-80 | The unit price of the stock or part number shown in columns 8-22. When
the supply status contains a status code relating to an erroneously routed requisition, this field will be left blank. See H-607.
Transaction date-------Unit price-------
H-612 Shipment Status Card Entries. The shipment status card is the document by which specific shipping information is furnished in reply to a followup. Entries are as follows:
Explanation of Entries
The code applicable to the shipment status card to include the coded
recipient as indicated in the followup card. See H-602.
field shall be left blank.
when shipment has not occurred.
shipment has not occurred, will contain estimated shipment date.
The appropriate code identifying the mode of shipment (See H-610).
Post. Left blank on Parcel Post and in response to a followup when
H-613 Reply to followup card entries. The reply to a followup will contain the most current information available regarding the status of a requisition and may be as follows:
(1) A duplication of the data contained in & supply status card, except it will be identified by the document identifier as a supply status-reply to followup document, and may contain a change in the estimated avallability date. The transaction date will correspond to the date of reply. (See H-611 for entries.)
(1) A shipment status-reply to followup card, identified as such in the document identifier. (See H-612 for entries.)
H-614 Replies to cancellation requests. The reply to a cancellation request may be as follows:
(1) If the cancellation is made, a reply identified by the document identifier as a reply to cancellation request, will be transmitted. This reply will be in the form of a supply status document except for the document identifier code in card columns 1 through 3 and will contain a status code "BQ" in card columns 65 and 66. See H-611 for entries.
(11) I the materiel has already been shipped, a reply identified by the document Identifier as a reply to cancellation request shipment status, will be transmitted. This
reply will be in the form of a shipment status ! card except for the document identifier. See H-612 for entries.
H-615 Management codes.
H-615.1 General. The appropriate manE agement code is entered in Column 72 of
requisitions and turn-ins when specified by the contracting Military Department or Agency.
H-615.2 Air Force entry of Management Code (Block 23—Manual) (Column 72Mechanical) (Column 72—Shipping Document for GFM Turn-In, DD Form 1483)— (a) General. Air Force maintenance, production, and research and development contractors when requesting GFM from or returning GFM to Air Force activities shall enter, in Column 72, the appropriate alphabetic character as listed herein.
Code Identification of Operation
of end items (other than than
cation and modernization. F--. On all requisitions and returns to
Air Force activities of GFM including modifiction kits furnished in support of maintenance, production, and including return of con
tractor acquired property (CAP). . On all returns to Air Force activities
of end items (other than those excluded in (b) below) from maintenance contracts for repair and testing.
Code Identification of Operation J..--- On all requisitions and returns to
Air Force activities of Government. furnished aeronautical equipment
(GFAE). K..--. On all returns of unserviceable com
ponents removed from end items and shipped to an Air Force Spe
cialized Repair Activity (SRA) -- On all requisitions and returns to
Air Force activities of Governmentfurnished equipment (GFE) under loan agreements for maintenance contracts and balled items under production, and research and de
velopment contracts. (b) Exclusions. Air Force transactions involving the following end items are excluded from the provisions of H-615.2(a) above:
(1) Complete aircraft and missiles;
(iv) Industrial plant equipment controlled by the Defense Industrial Plant Equipment Center, Memphis, Tennessee;
(v) COMSEC (Communications Security) and SIGINT (Signals Intelligence) equipment, COMSEC aids (Keying Material);
(vi) Forms and publications;
(vii) Bulk petroleum and package fuel products; and
(viii) Perishable subsistence items and brand-name resale subsistence items. 132 F.R. 555, Jan. 18, 1967, as amended nt 33 F.R. 15400, Oct. 17, 1968; 34 F.R. 17912, Nov. 5, 1969) $ 30.7 Appendix K—Pre-award survey procedures.
PART 1-INTRODUCTION K-100 Scope of Appendix. This Appendix establishes the procedure for conducting pre-award surveys (except for construction contracts) by the contract administration ofice.
K-101 Applicability of Appendix. This Appendix is applicable to all activities of tɔe Department of Defense concerned with preaward surveys.
K-102 Definitions. As used in this Appendix, the following terms have the meanings set forth below.
K-102.1 Monitor. “Monitor” means the person designated to administer the preaward survey from the receipt of the request through the issuance of the final report.
K-102.2 Team coordinator. "Team Coordinator" means the person designated by the monitor to coordinate the on-site survey. make arrangements for plant visits, and conduct team conferences as necessary before, during, or after the plant visit.
K-102.3 Pre-Award Survey Review Board. “Pre-Award Survey Review Board” means a board established to review and approve or disapprove pre-award survey reports.
PART 2-GENERAL PROVISIONS K-200 Scope of part. This part sets forth the procedure for requesting and conducting a pre-award survey, and applicable administrative controls.
K-201 Procedure for requesting preaward survey. (a) The purchasing office shall request a preaward survey on PreAward Survey of Prospective Contractor (DD Form 1524) (see F-200.1524), indicating in section III thereof, the scope of the survey desired. Factors requiring emphasis not enumerated in section III should be listed by the purchasing office under item "14" of that section. A survey may be requested by telegraphic communication containing the data required by sections I, II and II of the Form. A survey may be requested by telephone but shall be immediately con. firmed on DD Form 1524. Unless previously furnished, a copy of the solicitation, and such drawings and specifications as deemed necessary by the purchasing office, shall be supplied with the preaward survey request.
(b) The purchasing office shall forward any information indicating previous un. satisfactory contract performance with the pre-award survey request, except where it 18 known that the contract administration office already has this information.
(c) Purchasing offices shall forward request for pre-award surveys in an original and three copies to the appropriate office shown in the DOD Directory of Contract Administration Services Components, DOD 4105.59-H.
K-202 Scope of survey. (a) A complete survey encompasses investigation, to the extent applicable to the proposed contract, of the factors listed in section III of DD Form 1524, together with other requirements of special inquiry as requested by the purchasing office, and submission of appropriate findings thereon.
(b) A partial survey encompasses investigation of those factors referenced in (a) above which are specifically requested by the purchasing office and any other factors considered advisable by the contract ad. ministration office conducting the survey, and submission of appropriate findings thereon.
K-203 Contract administration office procedure.
K-203.1 General. (a) Preaward surveys will be conducted by the contract administration office within the normal time frame of 7 working days after receipt of request and in the detail requested by the purchasing office. In unusual procurement situations, reports of such surveys may be requested in a shorter time if the situation 80 warrants. Qualified specialists responsible for the factors referenced in K-202(a) shall participate as required.
(b) Representatives of the purchasing office and other activities shall participate in pre-award surveys when requested by the
contract administration office or as desired by the purchasing office.
(c) I the pre-award survey cannot be accomplished within the time allowed, the purchasing office shall be so notified. If the date is not extended, the contract administration office shall supply a definite recommendation by the date required, based on the material at hand or developed by that time. The basis for the recommendation and the factors for which no data or only partial data could be obtained, shall be indicated.
K-203.2 Designation of pre-award survey monitor. An individual within each contract administration office performing preaward surveys shall be designated as the pre-award survey monitor. The monitor shall administer the pre-award survey from the receipt of the request through the issuance of the final report to assure appropriate coverage and maximum eficiency. The monitor shall:
(1) Receive all incoming pre-award survey requests;
(11) Ascertain whether the prospective contractor is included on the consolidated List of Debarred, Ineligible, and Suspended Contractors for any reason, including those attributable to equal employment opportunity practices. (Where the prospective ! contractor is so listed, the purchasing office 2 shall be promptly advised and the pre-award survey shall not be completed, unless specifically requested by the purchasing office.);
(111) Compare the survey request with the requirements of the solicitation;
(iv) Determine the need for an on-site survey after reviewing the type and quantity of items or services involved; previous experience with the firm: technical and sched. ule requirements; and the extent of other information currently available (If an onsite survey has been requested and sufficient data is already available in the contract ad. ministration office, the monitor shall ask the purchasing office whether an on-site i survey must nevertheless be conducted, and for the specific elements to be covered.);
(v) Determine and advise the organizational segments of the contract administration ofice (e.g., Production, Quality Assurance, and Contract Administration), that will furnish team members;
(vi) Provide team members the following Information
(A) The date on which the information is required from each organizational segment;
(B) The portion of the survey for which each organizational segment is responsible;
(C) Whether an on-site survey of the prospective contractor's facility is contemplated. (This is subject to later modification based on information supplied by team members.):
(D) Any special terms and conditions noted in the solicitation; and
(E) Any other information or guidance the particular request may require;
(vii) Alter discussion with appropriate organizational segments, designate the team coordinator;