DATA ELEMENTS, SELECTIVE SERVICE REGISTRANT COMPUTER SYSTEMS-Continued

1 Actual forms are confidential, but if the information is listed on SSS form 102, classification record, it becomes public information.

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SMALL BUSINESS ADMINISTRATION

Subcommittee Analysis

The Small Business Administration reported that it maintains four data banks.

I. Index

Title

Description: (1) Purpose; (2) Contents

Subjects

A. Investigatory records (not computerized)........ (1) Character checks to determine entitlement to SBA 45,000.

assistance.

(2) Debarred contractors, SEC license revocations, Jus-
tice Department investigations (e.g., organized
crime).

B. Field office case files (not computerized)... (1) "To determine entitlement to SBA assistance"..

(2) Applicants for and recipients of SBA assistance.
Data includes loan application, financial state-
ments and "Statement of Personal History"
which contains name, social security number,
address, spouse, bank, and detailed criminal
justice information, including arrest record.

500,000.

C. Loan accounting system (computerized)... (1) "Fiscal, control, accounting, statistical, and evalua- 335,000,

tive purposes.'

(2) Name, address, social security number, race, type
of business, bank, loan accounting data.

D. Personnel information system (computer- (1) Personnel administration..
ized).

(2) Name, sex, age, handicaps, education, training,
pay, and other employment data.

II. Nature of Material Submitted

4,000.

The Small Business Administration initially responded September 18, 1970, with a fairly ambiguous summary response. In response to the subcommittee's request for an updated response, the SBA supplied a reasonably full and candid report on the various SBA data systems as of February 1974.

III. Comments

A. Statutory Authority

The SBA cites implied statutory authority based on the agency's congressionally assigned responsibilities. The "character checks" SBA makes and records in data banks A, B and C are based on SBA regulations and directives, not on any discernible legislative mandate. B. Subject Notification and Review

Since much of the information in data banks, B, C and D originates from the SBA assistance applicants or employees who are the subjects of these data banks, these individual subjects are at least aware that the SBA collects some information about them. The subjects of the Investigatory Records (data bank A) are not notified of their inclusion in this data bank. Review by subject individuals is not directly discussed in the SBA responses. Presumedly the Freedom of Information Act would govern subject access, as a part of public

access.