Memo CENTURY RESEARCH CORPORATION To: Field representatives and supervisors. From: Youth camp study principal investigators. Please take a few (3-5) pictures of each camp studied. This should be done when convenient during July. Some features to cover are: 1. Show general situation. 2. At least one "human interest" picture. 3. One close-up of item of particular interest. 4. One of you "at work" at the camp. 5. Camp name (sign at gate, on building, etc.). We prefer 35mm color slides. If you don't use 35mm, black and white prints are preferred. When processing and printing black film, ask for approximately 32 x 32 or "wallet size" prints. When submitting photography to Century Research Corporation, include negatives with prints. Necessary film and regular processing will be paid. Additional suggestion Make sure there is enough available light; if there isn't, use flash if you have it. Usually it is good technique to get as close to your subject as possible. It can be helpful to prepare a notebook page for each film with as many numbers in the margin as there are exposures on your film (8, or 20, or 36). Note the location and data for each picture. Then write down in one or two sentences what each picture is about, including names and home addresses if there are only one or two individuals in the picture. Memo CENTURY RESEARCH CORPORATION To: Field representatives. From: YCS principal investigators. Please give us a note of the name of your local newspaper and college newspaper or alumni magazine so we can send press information. Any suggestions on content will be welcome. Please remember that the survey data are confidential. Confidentiality can be maintained by not divulging the names of the camps participating in your area to reporters or other member of the press or anyone else. However if any camp is interested in letting a reporter on the camp site in connection with this study, let the camp director contact the reporter. You should not be involved in directing a reporter to a participating camp. Memo To: Field representatives. From: Youth camp survey principal investigators. Subject: (1) Camp Environmental Survey (2) Accommodations information (3) Camp locations (4) Camp season (5) Not to report on "employees" JULY 16, 1973. (1) During the next few weeks your area will be visited by a professional sanitarian. This person will do the Camp Environmental Survey at a number of camps in your area as is required by the study. You will be informed in advance when he will visit your area. You will need to plan an itinerary for him so that his time will be used effectively. This may mean that the sanitarian should not visit remotely located camps, unless, for example, they are on his way to or from your main cluster area. Also good planning will mean that your data collection schedule will be minimally disrupted, e.g., you can pick up forms on the environmental survey visit. The sanitarian will be in your area several days-perhaps two to five days. You will need to suggest motel accomodations but he will be responsible for his own reservations and payment of his travel expenses. He will, though, accompany you to the camps in your car. You should observe his survey procedures because you will later do the environmental survey in several of the camps in your area. However, many "technical" items will be eliminated when you do the survey. You will need to obtain information only on the following items on the Environmental Survey form: 1-13, 23, 24, 35, 36, 37, 43 and "other" at end. (2) Please send information on motels, resorts, etc. in your area close to your camps and your place of residence. We need especially information regarding accomodations which might not be in the usual travel guides. Approximate prices will be helpful. Typically we want brochures which you can get if you stop at a motel or resort as you pass it on your way to or from your camps. (3) Please send information on the (relatively) exact location of your camps and how to get there. Possibly you may wish to mark the location with an "X" on a road map and/or give us a word description of the route to take to get there. In many cases just the mailing address will not suffice. (4) Please inform us as soon as convenient concerning the closing date (end of season) for each of your camps. (5) We do not need to obtain Injury or Illness reports on camp employees who are covered by Workmens' Compensation. If, though, an employee is 18 years or younger and is judged to be even a part-time camper then we do need a form. Memo To: Field representatives and supervisors. JULY 31, 1973. First of all-our congratulations on the excellent performance to date of nearly all Field Representatives. We have a few points to make for your guidance. (1) On a routine basis call Century every other day, unless you have reported to a Supervisor, except weekends. However, if you have any questions feel free to call after hours or weekends to these people : Sleight-528-1177 Shaffer-338-5136 Abbott-CL6-5361 Peterson-JA4-0738 Cook-JE3-3592 (2) Photographs taken as instructed during July should be mailed within the next few days. (3) Report immediately by telephone and in writing the closing date of every camp as a residential youth camp. Also, by letter tell us of starting date as a residential youth camp. (4) If camp closing is imminent and a professional sanitarian has not done or isn't scheduled to do an Environmental Survey you should complete the "brief" form, i.e., items 1-13, 23, 24, 25, 35, 36, 37, 43 and “other”. (5) Report by telephone and letter the names of camps visited by any Century Research Corp. or Public Health Service (CDC) representative. (6) Divide mailings of forms to minimize any loss enroute (e.g., if you collect 100 Injury forms, mail about 50 in one envelope and 50 in another.) Mail any forms you have at least every other day. (7) Make, if at all convenient, photo-type copies of any Environmental Survey form done by a professional sanitarian and retain the copy. (8) For a variety of reasons we may have to conclude form collection in the last few weeks of their season from some areas by mail. Please report by telephone and letter those camps where cooperation is sufficiently good that you have confidence that this mailing in of forms is feasible. (9) Edit all forms carefully (do not recopy) before mailing to see that they are complete, legible, etc. Please put camp number on all forms. (10) Comply with all previous Memos immediately if you have not already done so. Again we note our satisfaction with the effectiveness with which all of you have been operating. CRO CHECKLIST FOR SUPERVISING FIELD REPRESENTATIVES 1. Good rapport has been established with Camp personnel. 2. Forms are delivered and picked up on time. 3. Forms are completed correctly. 4. Forms are returned to CRC promptly (in small units). 5. Records, such as logs, time sheets, expense accounts are kept current and properly vouchered. 6. Camp locations are plotted on a large scale map. 7. Travel plans are efficient with respect to time and distance. 8. Travel to and from home with $5.00 per day lunch money is used when more economical than travel to and from motels and $20.00 per day per diem and vice versa. 9. Plans and arrangements to care for CDC and other visitors are adequate. 10. CRC memos are complied with promptly. 11. Problems and Progress are reported promptly and regularly. SUGGESTED MODEL STATE YOUTH CAMP ACT AND REGULATIONS PREFACE In recent years the public has become aware of the desirability of regulating youth camps and their personnel. An exhaustive study of state laws governing youth camps has shown that a substantial number of states have little or no protective measures covering children in camp. Recent Congressional action resulting in the Occupational Health and Safety Act will provide safe and healthy working conditions for counselors and other adults in youth camps. The following act and set of regulations should provide the same protection for youth. The following draft is the product of extended consultation with an advisory group composed of leaders in the professions dealing with youth camping and outdoor, administration and, hopefully, represents the most enlightened professional thinking on an approach to the problem of regulation. While everyone is in agreement that youth camps should be operated as - safely as possible for the benefit of children, there has been much discussion of how this can best be done. The concern is to protect children while not hampering the adventurous quality inherent in camp program. It is felt that this act and regulations can provide this protection while allowing the latitude needed by creative, adventuresome program. It is strongly recommended that prior to the enactment of any legislation or development of regulations, camping authorities in the state should be consulted as to what is needed by local conditions. SUGGESTED MODEL STATE YOUTH CAMP ACT An Act providing for the regulation and control of youth camps organized for education, recreational, religious or vacation purposes with provisions for violations. 1.0 Definitions 1.1 For the purpose of this Act a youth camp shall mean a residential, day, troop, travel or trip camp conducted for five or more persons under 18 years of age apart from their parents, relatives or legal guardians for 4 or more days in a 14 day period. The campsite may or may not be equipped with temporary or permanent buildings. It may be operated for recreational or instructional purposes for profit or under philanthropic or charitable auspices. 1.2 Persons and/or Camp Operator shall mean any individual, group of individuals, association, partnership or corporation. 1.3 Department shall mean the State Department of (Health and/or Welfare). 2.0 Responsibilities of the department 2.1 The Department shall be responsible for the development and publication of adequate regulations intended to protect the health, welfare and safety of children attending camps. The Department shall when necessary, utilize the services of any and all other state agencies to asist in carrying out the purpose of this Act. 2.2 The Department shall be responsible to make at least an annual inspection of each camp while it is in operation. The duly authorized representative of the Department shall have the right of entry and access to any such camps at any reasonable time. 3.0 Responsibilities of camp operator 3.1 It shall be the responsibility of the camp operator to maintain camps which are free from recognized hazards that are likely to cause deaths, serious illness or serious physical harm to campers, giving due consideration to the objectives and functions of a youth camp. 4.0 Licensure of youth camps 4.1 Before any person shall operate a youth camp he shall obtain a camp license by making applications on a prescribed form to the Department. Such application shall be made at least thirty days prior to the proposed opening date of said camp. A separate application must be submitted for each camp the person operates. 4.2 Before issuing such license the Department shall investigate the adequacy of the person and of the proposed facilities. If satisfied, as to the good character and intent of the person and that the facilities of the camp are conducive to the health, welfare and safety of children, a license shall be issued. A provisional license may be issued to the person if the camp does not meet all the regulations of said Department as provided in Section 2.0 hereof. 4.3 All licenses shall expire on December 31 of the year issued unless revoked as authorized by Section 5.0 of this Act and shall be reissued annually upon application, except that a provisional license may not be in effect for more than three consecutive years. 4.4 Each license shall specify the age, sex and maximum number of children which may be served and the specific site (s) where the camp may operate. 5.0 Revocation of License to Operate Youth Camps 5.1 A license may be revoked at any time for failure to comply with this Act or the regulations promulgated under the provisions of Section 2.0. 5.2 The person whose license is revoked shall be entitled to a hearing before the director of the Department. A request for such hearing shall be made by the person in writing to the director. The director shall serve notice as to date, time and place of such hearing by registered mail at least five days prior to said date. The person shall be entitled to be represented by legal counsel and shall have the right to produce evidence and testimony at such hearing. 5.3 The decision of the director regarding the licensing status of the camp shall be based on the evidence and testimony presented at such hearing. 6.0 No county, city, township or other unit of local government shall establish regulations which conflict with this Act or the regulations promulgated under the provisions of Section 2.0. 7.0 Any person violating any of the provisions of this Act or the regulations promulgated under the provisions of Section 2.0 shall be guilty of a misdemeanor and shall upon conviction thereof be fined not less than $100 nor more than $500 at the discretion of the court. Eeach violation shall constitute a separate offense. 8.0 Nothing in this Act or regulations promulgated under the provisions of Section 2.0 shall authorize the director, or an official acting under this law to restrict, determine, or influence the curriculum, program, or ministry of any youth camp. SUGGESTED STATE REGULATIONS FOR YOUTH CAMPS 1.0 Statement of Purpose It is the purpose of these regulations to protect and safeguard the health and well-being of the youth of the State of attending camps operating within the State or originating from the State. 2.0 Scope of the Regulations 2.1 The provisions of these regulations shall apply to the owner and to any person responsible for the operation of any recreational and educational camp as hereinafter defined. 2.2 When strict compliance with these regulations appears to be impractical and satisfactory proof is provided in writing to the Department, it may approve modifications as needed to safeguard health, safety and welfare. 2.3 The Department may temporarily waive any regulation to allow for experimentation and demonstration and new and innovative approaches to a camp program. 3.0 Rating Classification 3.1 The rating of all camps shall be based on a system of scoring as follows: Class A.-received a score of at least 90% (meets the compliance of these regulations or has modifications as approved by the Department). Class B.-received a score of at least 80% and less than 90% (meets most of these regulations; violations are of minor nature). Class C.-received a score of at least 70% and less than 80% (violations are of serious nature needing immediate correction). Camp will be issued a provisional license pursuant to violations being corrected. Class D.-received a score of less than 70%. Camp receiving this classification will not be issued a license or the license will be immediately revoked. 3.2 At least once annually or whenever a survey of camps has been completed (but not less than every three years), the classifications shall be published. 4.0 Definitions 4.1 Campsite.-The premises and temporary or permanent structures, together with appurtenances thereon; vehicles, established or maintained as living quarters where both food and lodging or the facilities thereof are provided for children and/or adults and offered free of charge or for payment of a fee. The term "campsite" does not include a motel, tourist-camp, trailer park, resort, hunting camp, auto court, labor camp, penal or correctional campsite. Nor does the term "campsite" apply to campgrounds where only facilities are offered to transient campers (e.g. state park campgrounds, etc.). 4.2 Organized Camp or Camping.-A sustained experience which provides a creative, recreational and educational opportunity in group living in the outof-doors. It utilizes trained leadership and the resources of natural surroundings to contribute to each camper's mental, physical, social and spiritual growth. 4.3 Camper. Any person on a fee or non-fee basis who is a participant in a regular program and training of an organized camp. 4.4 Youth Camp.-A residential, day, troop, travel or trip camp conducted for 5 or more persons under 18 years of age apart from their parents, relatives or legal guardians for 4 or more days in a 14 day period. The camp provides care and supervision for groups of campers. 4.5 Residential Camp.-A camp operating on a permanent campsite for four or more consecutive 24 hour days during one or more seasons of the year. 4.6 Day Camp.—A camp operating on a permanent campsite for all or part of the day but less than 24 hours a day during one or more seasons of the year. 4.7 Troop Camp.-A camp which provides not less than 24 hours a day care for organized groups of children within a parent council of the Boy Scouts of America, Girl Scouts of U.S.A. or Camp Fire Girls. 4.8 Travel Camp.-A camp which provides not less than 24 hour care which is mobile, using motorized transportation to move campers as a group from one site to another over a series of days (two or more) for experiences in different environments. Motorized transportation includes van, bus, automobile, airplane, boat, train or a combination. 4.9 Trip Camp.-A camp which provides not less than 24 hour care of campers which is mobile, moving under their own power or by transportation which permits individual guidance of a vehicle or animal (e.g. bicycle, canoe, horse, sailboat, skis, snowmobile), travel from one site to another. 4.10 Primitive or Out-Post Camp.-A portion of the permanent camp premises or other site under the control of the person owning or operating the camp, at which site the basic needs for camp operation such as places of abode, water supply systems, permanent type toilet facilities and permanent type culinary facilities are not usually provided. 4.11 Camp Director.-The individual on the campsite who has as her/his primary overall responsibility the administration of program operations; supportive services (business, food service, health services); and staff supervision. May have an assistant to whom some of these responsibilities are delegated. 4.12 Counselor.-Those individuals on the staff having direct program roles with campers. 4.13 Counselor-in-Training.-Those campers participating in a specific leadership development program; they are not directly responsible for any campers |