APPENDIX A-DESCRIPTION AND LOCATION OF RECORDS GENERALLY AVAILABLE—Continued [NOTE: Any item may be withheld from disclosure if exempted, whether or not the item is listed herein] Contracts of the Civil Aeronautics Board: Contracts awarded; Office of Facilities and Operations. invitations to bid.. Correspondence relating to items listed in Appendix A.. Dockets and related material: Agents: File showing agents designated for service under Applications sent to the President under section 801 of Docket binders: Containing material of record in docketed By name of applicant or petitioner, each application, By name of city, applications for service to said city and By name of carrier and by docket number, a description Documents served by Docket Section: Daily record of. Oral arguments: List of, by date order... Parties to individual docketed proceedings: Lists of, with addresses.... Flight schedules of air carriers. Foreign aircraft permits: Copies of applications (Form 272), permits, reports of cargo operations (Form 321), and other filings in connection therewith.. Forms used in dealing with the public: Copies of forms... List of forms showing number and title.. Office of Facilities and Operations, Communications Serv- Office of Facilities and Operations, Records Services Bureau of Pricing and Domestic Aviation, Supplementary Office of Facilities and Operations, Publications Services Public Reference Room. Services Division. Inclusive tours: Tour prospectuses and other documents relating Bureau of Pricing and Domestic Aviation, Supplementary to inclusive tour charters under Part 378.. International Air Transport Association (IATA) resolutions, minutes, and other IATA material.. Mail compensation: Air carrier claims for mail pay (Forms 398 and 545)... Carrier payments memoranda (instructions regarding billing)..... Class rate information on Form 548 (local service carriers).. Monthly listings of summarized passenger loads by flight stages (Schedule T-5), except subsidy ineligible portion.. Summary of obligations and disbursements to air carriers (Form 470).. Mileage records: Official Board records of mileages. Bureau of Pricing and Domestic Aviation. Office of Comptroller. Office of Facilities and Operations, Records Services Minutes of the Civil Aeronautics Board: Approved minutes of the Office of Secretary, Minutes Section. (Request to be made Board on matters that are not pending.. to the Secretary.) Public Reference Room. Public Reference Room. Office of Secretary, Docket Section. Index-Digest of opinions and precedential orders, and citation Office of Secretary, Indices Section. file.. APPENDIX A-DESCRIPTION AND LOCATION OF RECORDS GENERALLY AVAILABLE-Continued [NOTE: Any item may be withheld from disclosure if exempted, whether or not the item is listed herein] ADP instruction directives to supplement Traffic and Capacity Bureau of Accounts and Statistics, Data Processing DiviData Collection ADP Manual.. sion. Affiliates of air carriers, reports of ownership of stock and other interests under Part 246.. Bureau of Pricing and Domestic Aviation. Air carrier Form 41 reports, consisting of various financial Public Reference Room. and statistical schedules filed at various frequencies by each certificated air carrier under Part 241.. Air carrier passenger origin-destination survey reports (Form Bureau of Accounts and Statistics, Statistical Division. 2787), domestic only. (Subject to prior staff use. Cost of separation and deletion of confidential international data for account of requestor.). Air freight forwarder reports (Form 244)... Air taxi operator reports required by various Board orders.. Public Reference Room. Bureau of Accounts and Statistics, Reports Control and Air taxi operators: Commuter air carrier reports of scheduled Public Reference Room. services (Form 298-C), except Schedule T-1.. Air taxi operators: Registration for exemption under Part 298 (Form 298-A).. Air taxi operators: Interests in and operations with large aircraft.. Carrier accounting plans of specified accounting and statistical procedures required to be filed by carriers under Part 241.. Carrier officers and directors reports of ownership of stock and other interests (Form 2786).. Bureau of Pricing and Domestic Aviation, Supplementary Do. Public Reference Room. Bureau of Pricing and Domestic Aviation. Charter services performed for Military Airlift Command (Form Public Reference Room. 243).. Cooperative shippers association reports (Form 244A).. Do. Freight traffic and revenues in Puerto Rico market (Form T- Bureau of Accounts and Statistics, Reports Control and 94).. Insurance certificates and notices: Air freight forwarders certificates of insurance (Form 350).. Administration Division. Do. Bureau of Pricing and Domestic Aviation, Supplementary Bureau of Accounts and Statistics, Reports Control and Local service carrier summarized passenger loads by flight Office of Comptroller. Public Reference Room. Magnetic tapes prepared by the Board from reports filed by Bureau of Accounts and Statistics, Data Processing Diviair carriers.. Manual of ADP instructions for traffic and capacity data collection and related materials.. Manuals of air carrier accounts and reporting instructions prescribed by the Board.. sion. Do. Bureau of Accounts and Statistics Accounting Regulation Manual of instructions to air carriers for passenger origin- Bureau of Accounts and Statistics, Statistical Division. destination survey statistics and related materials.. National Air Carrier Association (NACA), commercial charter exchange activity, membership roster and flight data (Form 492).. Origin-destination survey of airline passenger traffic, domestic data and outputs.. Observations of the Director to air carriers, requesting or transmitting specific information to supplement or amplify reports.. Bureau of Accounts and Statistics, Reports Control and Bureau of Accounts and Statistics, Statistical Division. Bureau of Accounts and Statistics, Accounting Regulation APPENDIX A-DESCRIPTION AND LOCATION OF RECORDS GENERALLY AVAILABLE-Continued [NOTE: Any item may be withheld from disclosure if exempted, whether or not the item is listed herein] Public Reference Room. Passengers denied confirmed space (Form 251)... Passenger origin-destination directives, to supplement Pas- Bureau of Accounts and Statistics, Statistical Division. senger O&D Manual.. Public accountants reports and reconciliation with Form 41 reports.. Bureau of Accounts and Statistics, Reports Control and Reports of ownership of stock and other interests filed Bureau of Pricing and Domestic Aviation. Reports of a miscellaneous nature filed pursuant to Board Office of Secretary, Docket Section. order.. Scheduled all-cargo services report (Form 242).. Supplemental air carrier special reports, as required under § 385.17(j).. Unaccommodated passenger reports (Form 250). Waivers of accounting and reporting requirements and record retention.. Route and service authorizations: "Book of Official CAB Airline Route Maps and Airport-to- Certificates of public convenience and necessity. Historic and current records and indexes of points served, Public Reference Room. Bureau of Accounts and Statistics, Reports Control and Office of Facilities and Operations, Records Services Settlement documentation filed under Rule 215 of the Board's Office of Secretary, Docket Section. Statements of authorization for off-route charter trips by foreign Bureau of, Supplementary Services Division. Study group charters: Tour prospectuses and other documents Agent matters: Alternate agents' affidavits as to disability of principal Corporate tariff agents' designation of issuing officer. Powers of attorney (issued by carriers to tariff publishing Tariff publishing instructions (from carriers to agents). Free or reduced-rate transportation: Access to aircraft or free-transportation requests (SF Application for, under § 223.8 of Economic Regulations...... Reports by carriers of free transportation of technical Postponed Board actions: Notices of, on tariffs filed on 45 Rejection notices. Special tariff permissions.. Tariffs and tariff transmittal letters. Tariff embargo notices.. Trade agreements filed under Part 225 of Economic Regulations. Trade association manuals. Travel group charters: Filings and other documents relating to travel group charter filings under Part 372a (excluding names, addresses and phone numbers of TGC participants).. Unpublished statistical compilations: Air carrier route miles statistics, quarterly compilations. Bureau of Pricing and Domestic Aviation, Supplementary Bureau of Pricing and Domestic Aviation, Tariffs Section. Bureau of Pricing and Domestic Aviation. Bureau of Pricing and Domestic Aviation, Supplementary Bureau of Accounts and Statistics, Financial and Traffic APPENDIX A-DESCRIPTION AND LOCATION OF RECORDS GENERALLY AVAILABLE-Continued [NOTE: Any item may be withheld from disclosure if exempted, whether or not the item is listed herein] International Civil Aviation Organization reports: Summariza- Bureau of Accounts and Statistics, Reports Control and tion of selected financial and statistical data.. Administration Division. Votes of Board members: Final votes of Board members in Board Office of Secretary, Minutes Section. (Request to be made proceedings.. to Secretary.) [PR-134, 38 FR 5153, Feb. 26, 1973] APPENDIX B TYPES OF RECORDS GENERALLY EXCLUDED FROM AVAILABILITY The following list contains by way of example those records which are "exempted records" under this part. The examples of exempted records are listed according to the applicable subsections of 5 U.S.C. 552(b). (1) Documents classified pursuant to Executive Order No. 10501. Classified Board minutes and classified exhibits in formal proceedings. (2) Personnel rules and practices. Files pertaining to the Board's personnel. Technical manuals and instructions pertaining to the Board's audit of carrier accounts. (3) Material exempted by statute. Matter which heretofore has been exempted from public disclosure under sections 902(f) and 1104 of the Federal Aviation Act, or by specific Board order will continue to be exempt. Such matters include carrier audit papers and correspondence relating thereto, and matters on which the Board has granted a motion for nondisclosure pursuant to § 302.39 of its rules of practice. (4) Trade secrets and commercial or financial information. Past or future matter submitted to the Board in confidence but for which no formal request under § 302.39 of the Board's rules of practice has been made and granted will be held in confidence by the Board to the extent deemed allowable. This provision refers solely to unpublished materials the disclosure of which would be inconsistent with the intent of the Freedom of Information Act. No assurance of withholding material is implied by this, however, and affected persons should formally request withholding under § 302.39 where they deem it necessary to protect their interests. Examples of confidential matters under this subsection include: Carrier accounting manuals; local service carrier passenger loads by flight schedules (Schedule T-5, subsidy ineligible portion); origin-destination survey of airline passenger traffic (international); MAC charter rate information submitted in advance of MAC rate proceed ings; on-line original and destination of traffic of commuter air carriers (Schedule T-1, Form 298-C); materials related to informal subsidy conferences; air carrier service segment data submitted under Part 241; air carrier or air carrier organization letters, information or views used in developing U.S. positions in international aviation matters; and names, addresses, and phone numbers of TGC participants listed in Travel Group Charter filings under Part 372a. (5) Inter/intra-agency memoranda. Board Minutes involving items that are pending, and Minutes not approved. Reference or supporting material keyed to the Board Minutes. Copies of Board decisions awaiting Presidential action except as provided in § 399.101 of the Board's Policy Statements. Notation, calendar, and for information memoranda. Budget, management, program evaluation, records disposal, research planning and program files. Internal memoranda on the Administrative Conference of the United States. Staff analyses not published by the Board. Files regarding Board requisitions, equipment, and space. Memoranda regarding interagency committees. communications on Intergovernmental loan guarantee matters. Research and legislative reference files of the General Counsel. Memoranda and studies regarding Board positions in international aviation matters. Developmental files, research materials, and workpapers. (6) Invasion of personal privacy. Correspondence and inquiries regarding Board personnel. Individual personnel files and records. (7) Law enforcement investigatory files. Formal and informal internal investigatory files of the Bureau of Enforcement or other Bureaus regarding alleged violations of the Federal Aviation Act or requirements thereunder; and names, addresses, and phone numbers of TGC participants listed in § 310a.1 Purpose and scope. (a) This regulation is published pursuant to the Privacy Act of 1974, Pub. L. 93-579 sections 552a (f) and (k), 5 U.S.C. 552a (f) and (k) (hereinafter the "Privacy Act"). If (1) establishes or advises of procedures whereby an individual can (i) request notification of whether the Board maintains or has disclosed a record pertaining to him in any nonexempt system of records, (ii) request a copy or other access to such a record or to any accounting of its disclosure, (iii) request that the record be amended and (iv) appeal any initial adverse determination of any such request; and (2) speci fies those systems of records which the Board has determined to exempt from the procedures established by this regulation and from certain provisions of the Privacy Act. (b) The procedures specified by this Part 310a apply only to a request by an individual. Except as otherwise provided, they govern only records containing personal information maintained in (1) systems of records of which notice has been published by the Board in the FEDERAL REGISTER pursuant to Section 552a(e)(4) of the Privacy Act of 1974 and which have not been exempted from the provisions of this regulation and (2) those records contained in such systems of records which are not contained in government-wide systems of personnel records of which notice has been published in the FEDERAL REGISTER by the Civil Service Commission.' Requests for notification, access and amendment of personnel records maintained by the Board which are contained in systems of records of which notice has been given by the Civil Service Commission are governed by the Commission's notices, Part 297 of the Commission's regulations (5 CFR 297), and internal Board directives established pursuant to the Commission's regulations, and information concerning these procedures may be obtained from the Director, Office of Personnel, Civil Aeronautics Board, 1825 Connecticut Avenue, NW., Washington, D.C. 20428.2 Access to records 'Notwithstanding these limitations, any individual who believes himself to be entitled to notice or access to Board records or action concerning them which is not provided by this regulation may obtain a determination as to such entitlement by a request conforming to the requirements of this part. 2Most, if not all, of the records in the Board system "Employee payroll and leave and attendance records and files-CAB" appear to be included in the governmentwide systems of personnel records for which the Civil Service Commission has given notice. In view of this overlap, this regulation provides that the Civil Service requirements and procedures for notification and access to records maintained in the government-wide systems of personnel records shall apply to records within the system "Employee payroll and leave and attend |