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shipping via this mode to specify “Air Freight" on the bill of lading. This precludes the possibility of shipment moving via air express.

(c) Bus. It is frequently economical and expeditious to ship small packages of 100 pounds or less by passenger bus lines. However, pickup and delivery service is not provided.

(d) Freight forwarders. Freight forwarders offer a service of assembling, collecting, consolidating, shipping, and distributing small lots of freight. This service offers the advantage of consolidating small lots of several shippers into volume lots for transport via the several modes in a more expeditious manner. Freight forwarders generally provide free door-to-door pickup and delivery service. This service is often the most efficient and economical method for forwarding small packages.

(e) Motor carrier. Motor carriers usually provide pickup and delivery service at shipper's and consignee's door on less than truckload (LTL) and truckload (TL) shipments. When inside pickup and/or inside delivery services are required, instructions to the carrier shall be annotated on the bill of lading, and when necessary, arrangements shall be made with the carrier for such service. Carriers may assess additional charges for inside pickup and/or delivery. When inside pickup or delivery service is performed at extra charges, the bill of lading shall be annotated to confirm that the service was performed.

(f) Railway express. Railway express is primarily used for small shipments including exceptionally fragile or costly articles which may require greater care and responsibility by the carrier. When selecting this mode of transportation, consideration should be given to cost and time-in-transit, as compared with the use of parcel post, air freight, freight forwarders, motor carriers, and bus package service. At times, other services may be as expeditious and economical as railway express depending upon type and size of shipment.

(g) Rail freight. Rail freight is especially adaptable to transport heavy, low grade material or for bulk freight and long distance moves. Many rail carriers provide for pickup and/or delivery of less than carload (LCL) shipments without additional charge.

(h) Water carrier. Water transportation, when available, provides low cost transportation for bulk freight, and is usually advantageous when time of delivery is not a governing factor.

(i) Household goods carriers. This mode provides door-to-door service including pickup at residence and delivery into residence at destination. Normally utilized for most domestic shipments of household goods comprising 500 pounds or more.

(j) Residence-to-residence containerized service. This mode consists of residence-to-residence shipment of household goods, including packing at point of origin, delivery to overseas destination, unpacking and placing goods in residence.

(k) Motor-van-Sea-van service. This mode is similar to residence-to-residence service, except that goods are picked up at residence by a highway moving van, transported to carriers' facilities near the port of export where they are packed and crated, and transported in a commercial sea-van container. The process is reversed when shipment arrives at port of destination for delivery to residence.

(1) Unaccompanied baggage service (air and surface). This mode consists of baggage service between the conterminous United States and foreign countries, Alaska, and Hawaii on a through bill of lading. It may include marking, pickup at origin, transport to the port or airport of embarkation, arranging for ocean or air transportation and delivery of shipment to the destination designated on bill of lading. § 103–40.107 Surveys.

Request for survey of an operating agency's transportation activities shall be submitted by the appropriate headquarters activity or the Executive Office, OASA, to the Office of General Services, OS-OASA, to arrange for such survey by GSA.

§ 103–40.150 Responsibility.

(a) Office of General Services, OASA. The Office of General Services, OSOASA, shall:

(1) Develop, prescribe, issue, and maintain Department transportation and traffic management policies and procedures to effect efficient and economical movement of property for which the Department is responsible;

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(2) Interpret transportation directives Field Coordination, and the Executive and instructions of the General Account Office, OS, shall be responsible for the ing Office, General Services Administra following: tion,

and transportation regulatory (1) Assigning responsibility for all agencies;

matters relating to transportation and (3) Maintain a program of evaluation traffic management throughout their and make such changes as may be nec respective agencies to the general services essary for an efficient and economical or supply officer, or official serving in transportation program;

either capacity at headquarters; (4) Monitor carriers' compliance with (2) Assigning responsibility for all governing regulations; and

matters relating to transportation and (5) Provide staff assistance as neces traffic management at field stations and sary.

field offices to general services or supply (b) Office of Personnel and Training, officers or officials serving in either OASA. The Office of Personnel and capacity at field activities. Such officials Training, OS-OASA, shall be responsible may designate employees under their for (pertains to members of the PHS supervision to perform transportation Commissioned Corps only):

functions. When acting in this capacity (1) Timely issuance of personnel such designees shall be identified as shiporders directing a change of station ping officers, and shall be delegated which provide:

limited contracting authority in accord(i) Entitlement to ship household ance with Part 3–75 of this title (HEW goods, and where applicable, authoriza Procurement Regulations), to procure tion to ship privately-owned vehicles; transportation and related services, and

(ii) Corps member's grade, thereby es sign and issue Government bills of lading. tablishing maximum weight allowances Responsible headquarters officials shall which may be shipped at Government maintain current rosters of designated expense;

shipping officers, including addresses and (iii) Points between which transpor telephone numbers of all employees destation is authorized, thereby establishing ignated as shipping officers within their maximum distance goods may be shipped respective agencies. (If employees desigat Government expense;

nated for the shipment of household (iv) Specific authorized allowances if goods are different from those designated limited or restricted;

for shipment of Government property, (v) Entitlement to additional tempo separate rosters shall be maintained for rary storage or nontemporary storage employees performing each function.); when authorized; and

(3) Effecting compliance with the (vi) Appropriate fiscal information policies and procedures established in (see HEW Accounting Manual), and fis this Part 103-40, by activities under their cal accounting points to which charges jurisdiction; are to be billed.

(4) Assigning shipment responsibility (2) Directing affected Corps members for small field activities, if deemed apon permanent change of station to ap propriate, to nearby installations having propriate shipping officer;

transportation capability, or arranging (3) Providing members informative with another operating agency of the Dematerial relative to entitlements and nec partment to provide this service. As a essary forms for requesting shipment of matter of general policy, each major Dehousehold goods and privately-owned partment installation outside the Washvehicles; and

ington, D.C. area, will provide transpor(4) Supplementing the Joint Travel tation and traffic management services Regulations and providing interpretation for other Department activities in the of entitlements under applicable regula vicinity, e.g., Department activities tions-Joint Travel Regulations includ located in the vicinity of the National ing AID and State—in situations requir Communicable Disease Center, Atlanta. ing explanation beyond the knowledge Georgia; the National Air Pollution Conof shipping officers, local personnel or trol Administration, Durham, North administrative offices, or operating Carolina; Public Health Service Hosagency headquarters personnel respon pitals, etc., regardless of operating sible for such matters.

agency affiliation; and (c) Operating agencies, Office of Field (5) Assuring that adequate controls Coordination, and Executive Office, OS. are established and responsibilities asHeads of operating agencies, the Office of signed to inspect shipments received.

initiating actions required in connection with discrepancies in shipments, and processing loss and damage claims.

(d) Shipping officers. Shipping officers shall be responsible for:

(1) Assuring that transportation of prɔperty is by the most efficient and economical method available which will provide the required service;

(2) Selecting routes (where necessary) which will assure safe and expeditious service;

(3) Using premium transportation only when program needs can justify the expenditure of the added transportation costs;

(4) Making equitable distribution of shipments among carriers providing equally satisfactory service at the same overall cost;

(5) Utilizing the services of a number of qualified carriers to provide reasonable assurance of capability, availability, and service during peak shipping periods (of particular significance for household goods);

(6) Preparation and issuance of Government bills of lading and related documents;

(7) Insuring that Government bills of lading are issued for official purposes on the basis of official documents which authorized transportation at Government expense, and that appropriate records are maintained of such issuances;

(8) Arranging, when necessary, with State Department despatch Agents or through GSA facilities for transportation of shipments to points outside the conterminous United States;

(9) Issuing, when necessary, Standard Form 1108, Certificate in Lieu of Lost U.S. Government Bill of Lading (see p. 36, GSA Handbook,"How To Prepare and Process U.S. Government Bills of Lading");

(10) Selecting storage facilities when required;

(11) Determining whether carriers used have special tenders filed, or are parties to special tenders providing reduced rates on Government shipments, and reference to such tenders is appropriately noted on Government bills of lading;

(12) Requesting reweighing of shipments (household goods) when deemed appropriate (shipping officers should make such requests occasionally to insure against irregularities, or upon well founded requests by property owners);

(13) Assuring that incoming ship

ments are properly checked and inspected, that appropriate receipts are rendered carriers, that bills of lading are properly accomplished, and that appropriate actions are taken in connection with discrepancies, loss, or damage occuring in transit; and

(14) Referring questions of policy and procedures not covered by official instructions, or requests for interpretation of such instructions, through appropriate channels to the official responsible for transportation and traffic management at the operating agency headquarters. § 103–40.151 Transportation publica

tions. (a) Current issues of the following publications shall be made available to, and utilized by shipping officers when the type or volume of shipments justifies the need. In some instances they may be secured free of charge from local sources.

(1) Uniform Freight Classification (rail shipments), issued by the Uniform Classification Committee, 202 Union Station, Chicago, IL 60602.

(2) National Motor Freight Classification (motor freight shipments), issued by the National Motor Freight Traffic Association, Inc., Agent, 1616 P Street NW., Washington, DC 20036.

(3) Official Express Classification (express shipments), issued by REA Express, 39th Street and Northern Boulevard, Long Island City, NY 11101.

(4) Motor Carriers' Explosives and Dangerous Articles Tariff, issued by the American Trucking Association, Inc., 1616 P Street NW., Washington, DC 20036.

(5) Department of Transportation Regulations for the Transportation of Explosives and Other Dangerous Articles, issued by the Bureau of Explosives, Association of American Railroads, 2 Penn Plaza, New York NY 10001.

(6) U.S. Coast Guard Regulations Governing Transportation or Storage of Explosives and Other Dangerous Articles, Substances, or Combustible Liquids on Board Ship, issued by the Bureau of Explosives, Association of American Railroads, 2 Penn Plaza, New York, NY 10001.

(7) Official Air Transport Restricted Articles Tariff, issued by the Airline Tariff Publishers, Inc., Suite 616, 1825 K Street NW., Washington, DC 20006.

(8) International Air Transport Association Restricted Articles Tariff, published by the International Air Trans

or

(2) Interpret transportation directives Field Coordination, and the Executive and instructions of the General Account Office, OS, shall be responsible for the ing Office, General Services Administra following: tion, and transportation regulatory (1) Assigning responsibility for all agencies;

matters relating to transportation and (3) Maintain a program of evaluation traffic management throughout their and make such changes as may be nec respective agencies to the general services essary for an efficient and economical or supply officer, or official serving in transportation program;

either capacity at headquarters; (4) Monitor carriers' compliance with (2) Assigning responsibility for all governing regulations; and

matters relating to transportation and (5) Provide staff assistance as neces traffic management at field stations and sary.

field offices to general services or supply (b) Office of Personnel and Training, officers or officials serving in either OASA. The Office of Personnel and capacity at field activities. Such officials Training, OS-OASA, shall be responsible may designate employees under their for (pertains to members of the PHS supervision to perform transportation Commissioned Corps only):

functions. When acting in this capacity (1) Timely issuance of personnel such designees shall be ider ed as shiporders directing a change of station ping officers, and shall be delegated which provide:

limited contracting authority in accord(i) Entitlement to ship household ance with Part 3–75 of this title (HEW goods, and where applicable, authoriza Procurement Regulations), to procure tion to ship privately-owned vehicles; transportation and related services, and

(ii) Corps member's grade, thereby es sign and issue Government bills of lading. tablishing maximum weight allowances Responsible headquarters officials shall which may be shipped at Government maintain current rosters of designated expense;

shipping officers, including addresses and (iii) Points between which transpor telephone numbers of all employees destation is authorized, thereby establishing ignated as shipping officers within their maximum distance goods may be shipped respective agencies. (If employees desigat Government expense;

nated for the shipment of household (iv) Specific authorized allowances if goods are different from those designated limited or restricted;

for shipment of Government property, (v) Entitlement to additional tempo separate rosters shall be maintained for rary storage or nontemporary storage employees performing each function.); when authorized; and

(3) Effecting compliance with the (vi) Appropriate fiscal information

policies and procedures established in (see HEW Accounting Manual), and fis this Part 103—40, by activities under their cal accounting points to which charges jurisdiction; are to be billed.

(4) Assigning shipment responsibility (2) Dir ting affected Corps members for small field activities, if deemed apon permanent change of station to ap

propriate, to nearby installations having propriate shipping officer;

transportation capability, or arranging (3) Providing members informative with another operating agency of the Dematerial relative to entitlements and nec partment to provide this service. As a essary forms for requesting shipment of matter of general policy, each major Dehousehold goods and privately-owned partment installation outside the Washvehicles; and

ington, D.C. area, will provide transpor(4) Supplementing the Joint Travel tation and traffic management services Regulations and providing interpretation for other Department activities in the of entitlements under applicable regula vicinity, e.g., Department activities tions-Joint Travel Regulations includ located in the vicinity of the National ing AID and State—in situations requir Communicable Disease Center, Atlanta. ing explanation beyond the knowledge Georgia; the National Air Pollution Conof shipping officers, local personnel or trol Administration, Durham, North administrative offices, or operating Carolina; Public Health Service Hosagency headquarters personnel respon pitals, etc., regardless of operating sible for such matters.

agency affiliation; and (c) Operating agencies, Office of Field (5) Assuring that adequate controls Coordination, and Executive Office, OS. are established and responsibilities asHeads of operating agencies, the Office of signed to inspect shipments received,

initiating actions required in connection ments are properly checked and inspectwith discrepancies in shipments, and ed, that appropriate receipts are renprocessing loss and damage claims.

dered carriers, that bills of lading are (d) Shipping officers. Shipping officers properly accomplished, and that approshall be responsible for:

priate actions are taken in connection (1) Assuring that transportation of with discrepancies, loss, or damage ocproperty is by the most efficient and curing in transit; and economical method available which will (14) Referring questions of policy and provide the required service;

procedures not covered by official instruc(2) Selecting routes (where necessary) tions, or requests for interpretation of which will assure safe and expeditious such instructions, through appropriate service;

channels to the official responsible for (3) Using premium transportation transportation and traffic management only when program needs can justify at the operating agency headquarters. the expenditure of the added transportation costs;

§ 103–40.151 Transportation publica

tions. (4) Making equitable distribution of shipments among carriers providing (a) Current issues of the following equally satisfactory service at the same publications shall be made available to, overall cost;

and utilized by shipping officers when the (5) Utilizing the services of a number type or volume of shipments justifies the of qualified carriers to provide reasonable need. In some instances they may be assurance of capability, availability, and secured free of charge from local sources. service during peak shipping periods (of (1) Uniform Freight Classification particular significance for household (rail shipments), issued by the Uniform goods);

Classification Committee, 202 Union Sta(6) Preparation and issuance of Gov tion, Chicago, IL 60602. ernment bills of lading and related (2) National Motor Freight Classificadocuments;

tion (motor freight shipments), issued (7) Insuring that Government bills of by the National Motor Freight Trafic lading are issued for official purposes on Association, Inc., Agent, 1616 P Street the basis of official documents which NW., Washington, DC 20036. authorized transportation at Govern (3) Official Express Classification (exment expense, and that appropriate press shipments), issued by REA Express, records are maintained of such issuances; 39th Street and Northern Boulevard,

(8) Arranging, when necessary, with Long Island City, NY 11101. State Department despatch Agents or (4) Motor Carriers' Explosives and through GSA facilities for transportation Dangerous Articles Tariff, issued by the of shipments to points outside the American Trucking Association, Inc., conterminous United States;

1616 P Street NW., Washington, DC (9) Issuing, when necessary, Standard 20036. Form 1108, Certificate in Lieu of Los (5) Department of Transportation U.S. Government Bill of Lading (see p. Regulations for the Transportation of 36, GSA Handbook—“How To Prepare Explosives and Other Dangerous Artiand Process U.S. Government Bills of cles, issued by the Bureau of Explosives, Lading”);

Association of American Railroads, 2 (10) Selecting storage facilities when Penn Plaza, New York NY 10001. required;

(6) U.S. Coast Guard Regulations (11) Determining whether carriers Governing Transportation or Storage of used have special tenders filed, or are Explosives and Other Dangerous Artiparties to special tenders providing re cles, or Substances, or Combustible duced rates on Government shipments, Liquids on Board Ship, issued by the and reference to such tenders is appro Bureau of Explosives, Association of priately noted on Government bills of American Railroads, 2 Penn Plaza, New lading;

York, NY 10001. (12) Requesting reweighing of ship (7) Official Air Transport Restricted ments (household goods) when deemed Articles Tariff, issued by the Airline appropriate (shipping officers should Tariff Publishers, Inc., Suite 616, 1825 make such requests occasionally to in K Street NW., Washington, DC 20006. sure against irregularities, or upon well (8) International Air Transport Asfounded requests by property owners); sociation Restricted Articles Tariff, pub(13) Assuring that incoming ship lished by the International Air Trans

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