103-40.5102-2 Packaging.

103-40.5102-3 Packing.

103-40.5103 Carrier's requirements. 103-40.5104 Other requirements. 103-40.5105 Levels of protection. 103-40.5106 Selection of level of protection. 103-40.5107 Packing articles of different freight classifications.

103-40.5108 Explosives and other dangerous articles.

103-40.5109 Marking.

Subpart 103-40.52—Ordering and Loading
Transportation Equipment

103-40.5200 Scope of subpart.

103-40.5201 Rail.

103-40.5202 Motor.

103-40.5203 Water.

103-40.5204 Acceptance of carrier's equip

ment.

103-40.5205 Difficulty in obtaining equipment.

Subpart 103-40.53-Bills of Lading

103-40.5300

103-40.5301

Scope of subpart. General.

103-40.5302 Persons authorized to issue Government bills of lading.

103-40.5303 Preparation and processing U.S. Government Bills of Lading, SF-1103. 103-40.5304 Standard U.S. Government Bill of Lading (GBL), SF-1103.

103-40.5305 Temporary receipt in lieu of U.S. Government Bill of Lading, and certificate in lieu of lost U.S. Government Bill of Lading.

103-40.5306 Conversion of commercial bills of lading to U.S. Bills of Lading, and procedure for handling lost commercial bills of lading.

103-40.5307 Short Form-U.S. Government Bill of Lading.

103-40.5308 Accountability of forms.

103-40.5707-2 Expedited mode. 103-40.5707-3

Articles of extraordinary

value. 103-40.5707-4 Unaccompanied baggage. 103-40.5707-5 Local drayage.

AUTHORITY: The provisions of this Part 103-40 issued under 5 U.S.C. 301; 40 U.S.C. 486 (c).

SOURCE: The provisions of this Part 103-40 appear at 35 F.R. 19250, Dec. 19, 1970, unless otherwise noted.

§ 103-40.000 Scope of part.

The policies and procedures prescribed in this part are applicable to all shipments of property for which payment of transportation charges are made by the Government directly to carriers whether transportation is accomplished by Government bills of lading, commercial bills of lading to be converted to Government bills of lading, or by commercial forms and procedures; except they do not apply to shipment of household goods and personal effects of civilian employees when transported within the conterminous United States, unless such shipments meet the criteria set forth in Bureau of the Budget Circular A-56. Policies and procedures governing shipment of household goods for civilian employees when not transported by use of Government bills of lading are contained in the HEW Travel Manual.

Recommendations to institute actions with respect to tariffs, rates, or service matters before Federal and State regulatory bodies shall be forwarded to the Office of General Services, OASA, for submittal to the General Services Administration.

§ 103-40.103 Selection of carriers.

Selecting the proper mode of transportation will contribute significantly to assuring that property is delivered in good condition at the required time. Factors to be considered are dependability, safety, economy, and urgency of need. When terminal services such as unloading and delivery are required, consideration should be given to utilizing carriers whose rates include such services. The type material being shipped and the shipping and receiving facilities at origin and destination must also be considered. Shipping officers shall assure that carriers utilized are authorized to provide required services. When necessary, GSA regional offices will provide assistance in determining carriers' operating authorities. The following are the principal modes of transportation available and the relative economy of each mode:

(a) Air express. Air express is a most expensive mode of transportation and should not be used except under unusual and emergency circumstances.

(b) Air freight. Air freight, in some instances, is competitive with surface express services. Pickup and delivery charges must be taken into consideration when comparing charges with other modes. Care should be exercised when

shipping via this mode to specify "Air Freight" on the bill of lading. This precludes the possibility of shipment moving via air express.

(c) Bus. It is frequently economical and expeditious to ship small packages of 100 pounds or less by passenger bus lines. However, pickup and delivery service is not provided.

(d) Freight forwarders. Freight forwarders offer a service of assembling, collecting, consolidating, shipping, and distributing small lots of freight. This service offers the advantage of consolidating small lots of several shippers into volume lots for transport via the several modes in a more expeditious manner. Freight forwarders generally provide free door-to-door pickup and delivery service. This service is often the most efficient and economical method for forwarding small packages.

(e) Motor carrier. Motor carriers usually provide pickup and delivery service at shipper's and consignee's door on less than truckload (LTL) and truckload (TL) shipments. When inside pickup and/or inside delivery services are required, instructions to the carrier shall be annotated on the bill of lading, and when necessary, arrangements shall be made with the carrier for such service. Carriers may assess additional charges for inside pickup and/or delivery. When inside pickup or delivery service is performed at extra charges, the bill of lading shall be annotated to confirm that the service was performed.

(f) Railway express. Railway express is primarily used for small shipments including exceptionally fragile or costly articles which may require greater care and responsibility by the carrier. When selecting this mode of transportation, consideration should be given to cost and time-in-transit, as compared with the use of parcel post, air freight, freight forwarders, motor carriers, and bus package service. At times, other services may be as expeditious and economical as railway express depending upon type and size of shipment.

(g) Rail freight. Rail freight is especially adaptable to transport heavy, low grade material or for bulk freight and long distance moves. Many rail carriers provide for pickup and/or delivery of less than carload (LCL) shipments without additional charge.

(h) Water carrier. Water transportation, when available, provides low cost transportation for bulk freight, and is usually advantageous when time of delivery is not a governing factor.

(i) Household goods carriers. This mode provides door-to-door service including pickup at residence and delivery into residence at destination. Normally utilized for most domestic shipments of household goods comprising 500 pounds

or more.

(j) Residence-to-residence containerized service. This mode consists of residence-to-residence shipment of household goods, including packing at point of origin, delivery to overseas destination, unpacking and placing goods in residence.

(k) Motor-van-Sea-van service. This mode is similar to residence-to-residence service, except that goods are picked up at residence by a highway moving van, transported to carriers' facilities near the port of export where they are packed and crated, and transported in a commercial sea-van container. The process is reversed when shipment arrives at port of destination for delivery to residence.

(1) Unaccompanied baggage service (air and surface). This mode consists of baggage service between the conterminous United States and foreign countries, Alaska, and Hawaii on a through bill of lading. It may include marking, pickup at origin, transport to the port or airport of embarkation, arranging for ocean or air transportation and delivery of shipment to the destination designated on bill of lading.

(2) Interpret transportation directives and instructions of the General Accounting Office, General Services Administration, and transportation regulatory agencies;

(3) Maintain a program of evaluation and make such changes as may be necessary for an efficient and economical transportation program;

(4) Monitor carriers' compliance with governing regulations; and

(5) Provide staff assistance as necessary.

(b) Office of Personnel and Training, OASA. The Office of Personnel and Training, OS-OASA, shall be responsible for (pertains to members of the PHS Commissioned Corps only):

(1) Timely issuance of personnel orders directing a change of station which provide:

(i) Entitlement to ship household goods, and where applicable, authorization to ship privately-owned vehicles;

(ii) Corps member's grade, thereby establishing maximum weight allowances which may be shipped at Government expense;

(iii) Points between which transportation is authorized, thereby establishing maximum distance goods may be shipped at Government expense;

(lv) Specific authorized allowances if limited or restricted;

(v) Entitlement to additional temporary storage or nontemporary storage when authorized; and

(vi) Appropriate fiscal information (see HEW Accounting Manual), and fiscal accounting points to which charges are to be billed.

(2) Directing affected Corps members on permanent change of station to appropriate shipping officer;

(3) Providing members informative material relative to entitlements and necessary forms for requesting shipment of household goods and privately-owned vehicles; and

(4) Supplementing the Joint Travel Regulations and providing interpretation of entitlements under applicable regulations-Joint Travel Regulations including AID and State-in situations requiring explanation beyond the knowledge of shipping officers, local personnel or administrative offices, or operating agency headquarters personnel responsible for such matters.

(c) Operating agencies, Office of Field Coordination, and Executive Office, OS. Heads of operating agencies, the Office of

Field Coordination, and the Executive Office, OS, shall be responsible for the following:

(1) Assigning responsibility for all matters relating to transportation and traffic management throughout their respective agencies to the general services or supply officer, or official serving in either capacity at headquarters;

(2) Assigning responsibility for all matters relating to transportation and traffic management at field stations and field offices to general services or supply officers or officials serving in either capacity at field activities. Such officials may designate employees under their supervision to perform transportation functions. When acting in this capacity such designees shall be identified as shipping officers, and shall be delegated limited contracting authority in accordance with Part 3-75 of this title (HEW Procurement Regulations), to procure transportation and related services, and sign and issue Government bills of lading. Responsible headquarters officials shall maintain current rosters of designated shipping officers, including addresses and telephone numbers of all employees designated as shipping officers within their respective agencies. (If employees designated for the shipment of household goods are different from those designated for shipment of Government property, separate rosters shall be maintained for employees performing each function.);

(3) Effecting compliance with the policies and procedures established in this Part 103-40, by activities under their jurisdiction;

(4) Assigning shipment responsibility for small field activities, if deemed appropriate, to nearby installations having transportation capability, or arranging with another operating agency of the Department to provide this service. As a matter of general policy, each major Department installation outside the Washington, D.C. area, will provide transportation and traffic management services for other Department activities in the vicinity, e.g., Department activities located in the vicinity of the National Communicable Disease Center, Atlanta, Georgia; the National Air Pollution Control Administration, Durham, North Carolina; Public Health Service Hospitals, etc., regardless of operating agency affiliation; and

(5) Assuring that adequate controls are established and responsibilities assigned to inspect shipments received.

initiating actions required in connection with discrepancies in shipments, and processing loss and damage claims.

(d) Shipping officers. Shipping officers shall be responsible for:

(1) Assuring that transportation of property is by the most efficient and economical method available which will provide the required service;

(2) Selecting routes (where necessary) which will assure safe and expeditious service;

(3) Using premium transportation only when program needs can justify the expenditure of the added transportation costs;

(4) Making equitable distribution of shipments among carriers providing equally satisfactory service at the same overall cost;

(5) Utilizing the services of a number of qualified carriers to provide reasonable assurance of capability, availability, and service during peak shipping periods (of particular significance for household goods);

(6) Preparation and issuance of Government bills of lading and related documents;

(7) Insuring that Government bills of lading are issued for official purposes on the basis of official documents which authorized transportation at Government expense, and that appropriate records are maintained of such issuances;

(8) Arranging, when necessary, with State Department despatch Agents or through GSA facilities for transportation of shipments to points outside the conterminous United States;

(9) Issuing, when necessary, Standard Form 1108, Certificate in Lieu of Lost U.S. Government Bill of Lading (see p. 36, GSA Handbook-"How To Prepare and Process U.S. Government Bills of Lading");

(10) Selecting storage facilities when required;

(11) Determining whether carriers used have special tenders filed, or are parties to special tenders providing reduced rates on Government shipments, and reference to such tenders is appropriately noted on Government bills of lading;

(12) Requesting reweighing of shipments (household goods) when deemed appropriate (shipping officers should make such requests occasionally to insure against irregularities, or upon well founded requests by property owners);

(13) Assuring that incoming ship

(a) Current issues of the following publications shall be made available to, and utilized by shipping officers when the type or volume of shipments justifies the need. In some instances they may be secured free of charge from local sources.

(1) Uniform Freight Classification (rail shipments), issued by the Uniform Classification Committee, 202 Union Station, Chicago, IL 60602.

(2) National Motor Freight Classification (motor freight shipments), issued by the National Motor Freight Traffic Association, Inc., Agent, 1616 P Street NW., Washington, DC 20036.

(3) Official Express Classification (express shipments), issued by REA Express, 39th Street and Northern Boulevard, Long Island City, NY 11101.

(4) Motor Carriers' Explosives and Dangerous Articles Tariff, issued by the American Trucking Association, Inc., 1616 P Street NW., Washington, DC 20036.

(5) Department of Transportation Regulations for the Transportation of Explosives and Other Dangerous Articles, issued by the Bureau of Explosives, Association of American Railroads, 2 Penn Plaza, New York NY 10001.

(6) U.S. Coast Guard Regulations Governing Transportation or Storage of Explosives and Other Dangerous Articles, or Substances, or Combustible Liquids on Board Ship, issued by the Bureau of Explosives, Association of American Railroads, 2 Penn Plaza, New York, NY 10001.

(7) Official Air Transport Restricted Articles Tariff, issued by the Airline Tariff Publishers, Inc., Suite 616, 1825 K Street NW., Washington, DC 20006.

(8) International Air Transport Association Restricted Articles Tariff, published by the International Air Trans