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§ 30.3 Shipper's Export Declaration may be purchased for a nominal price forms.
from Customs Directors, Department of (a) Official forms, or privately printed
Commerce Field Offices, and the Superforms conforming in every respect to the
intendent of Documents, Government official forms, shall be used in complying
Printing Office, Washingtori, D.C. 20402, with requirements for Shipper's Export
or they may be privately printed. SupDeclarations as follows:
plies of the Alternate Shipper's Export (1) Except for shipments for which
Declaration and the Continuation Sheet the Shipper's Export Declaration for In
to the Alternate Shipper's Export DecTransit Goods (Commerce Form 7513)
laration (both forms designated Comis required as specified below, the Ship
merce Form 7525-V-Alternate) are not per's Export Declaration shall be pre
available from Government sales offices pared on Commerce Form 7525-V or on
but must be privately printed. Sample Commerce Form 7525-V-Alternate. The
official Alternate Forms and their Conarrangement of Form 7525-V-Alternate tinuation Sheets may be obtained from conforms to and is designed for simul
the Foreign Trade Division, Bureau of taneous preparation with various other the Census, Washington, D.C. 20233, or shipping documents commonly used,
from the New York Office, Foreign Trade such as the dock receipt, short form bill Branch, Processing Division, Bureau of of lading, etc. Form 7525-V-Alternate
the Census, 434 Customhouse, New York, is acceptable in lieu of Form 7525-V with
N.Y. 10004. Privately printed Shipper's out limitation.
Export Declaration forms must conform (2) For merchandise shipped in tran
strictly to the respective official form in sit through the United States, Puerto
size, wording, color, quality (weight of Rico, or the Virgin Islands of the United
paper stock) and arrangement, includa States from one foreign country or area
ing the instructions printed on the rea to another, including such merchandise
verse side and also the Budget Bureau destined from one foreign place to an
Approval Number printed in the upper other and transshipped in ports of the
right-hand corner of the face of the form. United States, Puerto Rico, or the Virgin
The quality (weight) of paper stock used Islands of the United States, and for for
in printing the Shipper's Export Deceign merchandise exported from General
laration form is not less than 16 nor more Order Warehouses or from Foreign Trade
than 20 pounds commercial substance. Zones, the Shipper's Export Declaration
Occasional shippers may obtain copies. for In-Transit Goods (Commerce Form
of Shipper's Export Declarations free of 7513) shall be filed. Form 7513 shall
charge from local Customs Directors. also be filed for merchandise subject to
Post Offices, and Department of Comgovernment inspection, examination, or
merce Field Offices. permit arriving from a foreign country
$ 30.4 Preparation and signature of which is rejected and exported. (Al
Shipper's Export Declarations. though Form 7513 provides that it is to be used for foreign merchandise, it should
(a) The Shipper's Export Declaration be used also for U.S. merchandise which
shall be prepared and signed by the shipafter having been exported has been re
per, owner, or consignor, or his properly turned to or through the United States
authorized agent. For shipments to forand is again being exported under any
eign countries, if the Shipper's Export of the conditions described in this para
Declaration is prepared by an agent his graph. Except for rejected merchan
authority to sign such declaration shall dise, Form 7513 is not to be used for the
be in the form of a properly executed reexportation of goods for which entry
power-of-attorney, signed by the shiphas been made on Customs Forms 7501
per, owner, or consignor or in the less.
formal written authorization printed on or 7502.)
the export declaration. The power-of(b) The Shipper's Export Declaration and the Continuation Sheet: to the
attorney shall be on file in the agent's.
office and available for inspection on deShipper's Export Declaration (both forms
mand. In every event the data required designated Commerce Form 7525-V), and
on the Shipper's Export Declaration shall the Shipper's Export Declaration for In
be complete and correct and shall be Transit Goods (Commerce Form 7513)
based on personal knowledge of the facts
stated, or on invoices or information 3 See $ 30.10 for instructions as to use of furnished by the principal. Exporters the Continuation Sheet.
who authorize the preparation of their
export declarations by an agent shall Shipper's Export Declarations may be reprovide the agent with information for quired for export control purposes by this purpose which will in every respect the regulations of the Office of Export meet the specifications in $ 30.7. Par- Control or other Government agencies, ticular attention is called to the fact that or in particular circumstances by the invoices and other commercial docu- Customs Director or by the Postmaster. ments furnished to the agent for other (See $30.91 for limitations on the issupurposes may not necessarily contain all ance of authenticated copies of Shipper's of the particular types of information Export Declarations.) needed for the preparation of the export (31 F.R. 11367, Aug. 27, 1966, as amended at declaration, and special arrangements 35 F.R. 4948, Mar. 21, 1970) should be made so that the information
Requirements as to separate needed for the export declaration is
Shipper's Export Declarations. noted upon or accompanies the commercial documents furnished to the
Except as specifically provided in Subagent, if he is to prepare the Shipper's
part C of this part, a separate Shipper's Export Declaration.
Export Declaration (in the required (b) Shipper's Export Declarations
number of copies—see § 30.5) is required shall be typewritten or prepared in ink
for each shipment (consisting of one or or other permanent medium (except in
more kinds of merchandise) from one delible pencil). The use of ditto, hecto
consignor to one consignee on a single graph, or other duplicating process, as
carrier. In addition, more than one well as the overprinting of selected items
declaration is required for an individual of information, is acceptable.
shipment as follows: (c) All copies of the Shipper's Export
(a) For consignments by rail, truck, Declaration shall contain all of the in
or other vehicle, requiring more than formation called for in the signature
one rail car, truck, or other vehicle, a space as to name of firm, address, name
separate export declaration is required
for the merchandise carried in each such of signer, capacity of signer, etc. The original Shipper's Export Declaration
rail car, truck, or other vehicle. Howshall be signed in ink, but signature of
ever, Customs Directors are authorized other copies is not required. The use of
to waive this requirement where multiple signature stamps is acceptable as signa
car shipments are made under a single ture in ink. A duly signed legible carbon
bill of lading or other loading document
and are cleared simultaneously. or other copy of the export declaration
(b) Commodities requiring a validated is acceptable as an "original” of the Shipper's Export Declaration.
export license shall not be reported on
the same export declaration with com131 F.R. 11367, Aug. 27, 1966, as amended at 34 F.R. 812, Jan. 18, 1969]
modities moving under general license.
& 30.7 Information required on Ship$ 30.5 Number of copies of Shipper's Export Declaration required.
per's Export Declarations.
The following information shall be (a) The Shipper's Export Declaration furnished in the appropriate spaces proshall be presented to Customs Directors
vided on the Shipper's Export Declaraor Postmasters, as specified in $ $ 30.12
tion and shall conform to the requirethrough 30.15, in the following number
ments set forth in this section. (See of copies:
$ 30.92 for information as to the statis(1) In triplicate for shipments, ex
tical classification Schedules B, C, D, P, cept by mail, destined to all foreign
and W referred to in this section. Also, countries, except Canada, and for ship
see $ 30.8 for information required on ments through Canada destined to a
Form 7513 in addition to these requirethird country.
ments.) (2) In duplicate for shipments, except
(a) Port of export. The name of the by mail, where Canada is the final desti
U.S. Customs port of exportation shall be nation as known to the exporter at the
entered in terms of Schedule D, “Code time of exportation, and for shipments
Classification of U.S. Customs Districts to nonforeign areas as required.
and Ports.” (See $ 30.12 for definition of (3) One copy only for mail shipments
port of exportation.) (The boxes for to all destinations.
District and Port codes in the upper por(b) In addition to the standard re- tion of the form are to be completed by quirements set forth in paragraph (a) Customs except where the Customs Diof this section, additional copies of rector requests that they be completed
by the person preparing the declaration.) For shipments by mail, the name of the Post Office where the package is mailed shall be inserted in the space for U.S. port of export.
(b) Method of transportation. Except on Commerce Form 7513, the method of transportation by which the goods are exported (or shipped to a nonforeign area where the declaration covers such a shipment) i.e., vessel (including ferry), air, or other, shall be indicated by check mark in the appropriate space. For shipments by means of transportation other than vessel or air the specific method of transportation (rail, truck, pipeline, etc.) used should be entered. "Other" should be checked for exported aircraft being flown away, vessels exported under their own power or afloat, or for other vehicles exported other than aboard another carrier, and the manner in which exported should be specified, e.g., "flown away,” “in tow," etc.
(c) Exporting carrier. Information concerning the specific exporting carrier shall be reported as follows:
(1) For shipments by vessel, the name and flag nationality of the ship and the number or name of the pier at which the goods were laden shall be shown.
(2) For shipments by air, the name of the airline shall be reported.
(3) For shipments by other than vessel or air, the carrier shall be identified by name and number or other available designation. In all cases, the information shall be furnished as to the carrier which transports the merchandise to a foreign country or to an ultimate destination in a nonforeign area, and not as to a different carrier which may have transported the goods to the seaport, airport, or border port of export for final shipment.
(d) Exporter. In general, the exporter named on the export declaration shall be the principal or seller in the export transaction. For exports moving under validated license, the exporter named on the Shipper's Export Declaration shall be the licensee named on the validated export license. The address of the exporter (number, street, place, state) shall be shown. (On Form 7513, if an authorized agent is representing the exporter, the name of the exporter as defined herein should be shown on the line labeled "For account of," where "Principal or seller" is indicated below the line on the form.)
(e) Agent of exporter (forwarding agent). The name and address of the duly authorized forwarding agent (if any) of the exporter shall be stated. (See $ 30.4.) (On Form 7513, the information as to agent (if any) should be shown on the line labeled “Exporter," where “Actual shipper or agent” is indicated below the line on the form.)
(f) Ultimate consignee. The name and address (place, country) of the ultimate consignee whether by sale in the United States or abroad or by consignment shall be stated on the export declaration. For exports to foreign countries, the ultimate consignee shall be the same person so designated in the validated export license or authorized to be ultimate consignee under the applicable general license in conformity with export control regulations.
(g) Intermediate consignee. The name and address of the intermediate consignee (if any) shall be stated. For exports to foreign countries, the intermediate consignee shall be the person named as such in the validated export license or authorized to act as such under the applicable general license and in conformity with the export control regulations. If there is no intermediate consignee, the word "none" shall be entered on the Shipper's Export Declaration. (On Form 7513 the name and address of the intermediate consignee (if any) in a foreign country must be shown below the description of commodities across columns 1 through 6.)
(h) Foreign port of unloading. For shipments by vessel and by air the foreign port and country of unloading (i.e., the foreign port and country at which the merchandise will be unladen from the exporting carrier) shall be shown on the Shipper's Export Declaration in addition to the country of ultimate destination. The reporting of “optional" ports of unloading is not permissible except as provided in the export control regulations. Where optional ports of unloading are named on the Shipper's Export Declaration under the permissible conditions, a Shipper's Export Declaration Correction Form (Form FT-7403) indicating the actual port of unloading shall be filed by the exporter or his agent with the Customs Director as soon as the actual port of unloading
* See Comprehensive Export Schedule. (See footnote 2 above.)
is known to the exporter. Information asmuch as the declaration is presented as to port of unloading is required for to the Postmaster with the packages shipments by vessel and air only.
being mailed. (1) Place and country of destination. (k) Number and kind of packages. Country of destination shall be reported The number and kind of packages (1.e., on the Shipper's Export Declaration in boxes, barrels, baskets, bales, etc.) shall terms of the names designated in Sched- be stated. ule C, “Classification of Country Des- (1) Description of commodities and ignations Used in Compiling the United Schedule B number. (1) The correct States Foreign Trade Statistics," as commodity number as provided in follows:
Schedule B, “Statistical Classification of (1) For shipments under validated ex- Domestic and Foreign Commodities Export licenses, the place (city) and coun- ported from the United States," shall be try of ultimate destination shown on the entered in the space provided on the export declaration shall conform to the Shipper's Export Declaration form, and country of ultimate destination as shown a description of the merchandise shall on the license.
be supplied in the "Description of Com(2) For shipments not moving under modities” column in suficient detail to validated export license, the final place permit the verification of the Schedule (city) and country of ultimate destina- B commodity number. (For shipments tion as known to the exporter at the from Puerto Rico to the United States, time of exportation shall be shown on Schedule P, “Commodity Classification the export declaration. "Country of for Reporting Shipments from Puerto ultimate destination" means the country Rico to the United States," is substituted in which the goods are to be consumed for Schedule B.) The name of the comor further processed or manufactured. modity, in terms which can be identified The country to which the goods are be- or associated with the language used in ing shipped is not the country of ulti- Schedule B (usually the commercial mate destination for purposes of pre- name of the commodity), and any and paring the Shipper's Export Declaration all characteristics of the commodity if the exporter has knowledge at the time which distinguish it from commodities the goods leave the United States that of the same name covered by other they are intended for reexport or trans- Schedule B classifications shall be clearly shipment in their present form to an- and fully stated. Careful reference to other known country. For goods shipped the Schedule B classification scheme for
Canada, Panama, Hong Kong, related commodities, as well as for the Belgium, or The Netherlands for exam- commodity being shipped, is necessary ple, special care should be exercised in order to establish which particular before reporting these countries as the characteristics must be stated in the deultimate destination, since these are scription to permit verification of the countries through which merchandise
correct Schedule B commodity number from the United States is frequently and to eliminate any question that some transshipped. If the shipper does not other commodity number might apply. know the ultimate destination of the
A description of commodities in the kind goods, the country of destination to be of detail specified above is a separate shown on the export declaration is the requirement, and the furnishing of the last country, as known to the exporter correct Schedule B commodity number at the time of shipment from the United does not relieve the exporter of furnishStates, to which the goods are to be ing, in addition, a complete and accurate shipped in their present form. (For
commodity description in accordance Instructions as to the reporting of coun- with this requirement. If the shipment try of destination for vessels sold or is moving under a validated license, the transferred from the United States to description shown on the export declaraforeign ownership, see § 30.33.)
tion shall conform with that shown on (j) Marks and numbers.
the validated export license. However, poses of identification of the export where the description on the license does declaration with the merchandise it not state all of the characteristics of the covers, the marks, numbers, or other commodity which are needed to comidentification shown on the packages pletely verify the commodity number, as should be inserted. This information is described above, the missing characternot required for shipments by mail in- Istics, as well as the description shown
on the license, shall be stated in the commodity description on the Shipper's Export Declaration.
(2) For Schedule B commodity numbers for which the classification description in Schedule B is followed by instructions such as “Specify by name," "State species," etc., the specific name of the item or a further identifying description of the item, in addition to the information required by subparagraph (1) of this paragraph, shall be shown. Where a single Shipper's Export Declaration covers more than one item classifiable under a single one of the classifications carrying the “Specify by name" or similar requirement, separate quantities, values, and shipping weights for the individual items are not required by this part. However, each item should be separately enumerated in Column (10), except that if more than five items are involved, all classifiable under one Schedule B number, only the five items of greatest value in the classification are required to be separately enumerated.
(3) Further explanations regarding the description of commodities and Schedule B number requirements are furnished on the reverse side of the export declaration, in the introduction to Schedule B, and in the pamphlet “Correct way to Fill Out the Shipper's Export Declaration."
(4) Directions for locating the correct Schedule B commodity number will be found in the introduction to Schedule B. The introduction to Schedule B also contains an explanation regarding use of trade names on Shipper's Export Declarations and a description of special provisions for the classification of certain types of commodities, such as items of mixed materials, used or second-hand Items, parts for machinery and equipment, filled metal shipping containers of particular types, toys, military equipment, relief and charity shipments, and shipments valued less than $100. Shippers may consult their local Customs Director, Department of Commerce Field Offices (located in principal cities), the New York Office, Foreign Trade Branch, Processing Division, Bureau of the Census, 434 Customhouse, New York, N.Y. 10004, or write to the Foreign Trade Division, Bureau of the Census, for assistance in determining the correct Schedule B commodity numbers for their shipments.
(m) Export license number and expiration date (or general license symbol).
For exports to foreign countries the export license number and expiration date, or the general license symbol shall be shown below the description of the commodity.
(n) Net quantity. Where a unit of quantity is specified in Schedule B for the commodity number in which the item is classified, net quantity is required to be reported in the specified unit, and the unit in which reported should be indi. cated on the declaration following the net quantity figure. Where the unit of quantity specified in Schedule B is "No." (number), "Each” or the abbreviation "Ea." may be indicated on the declaration as the unit of quantity. If no unit of quantity is specified in Schedule B for a numbered classification, but a validated export license for the item specifies a unit of quantity, the net quantity shall be reported on the declaration in terms of the unit of quantity specified in the validated license. If neither Schedule B nor an applicable validated license specifies a unit of quantity for the item, net quantity is not required to be reported, and a dash (-) should be entered in the “net quantity” column on the Shipper's Export Declaration. Where Schedule B calls for two units of quantity, net quantity shall be reported in terms of both units. Where the specified unit is in terms of weight (uunces, pounds, etc.) the net quantity should reflect the net weight exclusive of the weight of barrels, boxes, or other bulky coverings, and exclusive of salt or pickle in the case of salted or pickled fish or meats. Note, however, that for a few commodities where “content lb.," "dry weight," or some similar weight unit is specified in Schedule B, the net quantity to be reported on the Shipper's Export Declaration may be less than the net weight. In the expression of net quantities, fractions of one-half unit or upward will be counted as a whole unit, and fractions of less than one-half unit will be ignored, except that where the total net quantity is less than one-half of the unit prescribed for the commodity in Schedule B "Less than one-half (unit)" should be reported. (For example, where the unit for a given commodity is in terms of "M board feet," a net quantity of 8,400 board feet would be reported as “8 M bd. ft." and a net quantity of 900 board feet would be reported as “1 M bd. ft.”; however, a total net quantity of 450 board