impact the ab ACOS orate lev es and re $1.406 not dupl The following coding shall be used for the DD Form 350 Items indicated: (a) Item 1B. General. Entries in this block serve to identify procurement actions executed by field contract administration offices or the section, branch or division responsible for procurement awards executed by certain Headquarters purchase organizations. (1) Field Contract Administration Office Procurement Actions Only. Enter alpha code "F" in Item 1B for all procurement actions executed by a field contract administration office listed in the DOD Directory of Contract Administration Services Components (DOD 4105.59-H). (2) Headquarters, Naval Sea Systems Command, Naval Air Systems Command and Naval Electronic Systems Command Procurement Actions Only. Enter a one-digit alpha or numeric code to identify the NAVSEA 02, NAVAIR 02 or NAVELEX 02 Section, Branch or Division responsible for the procurement action being reported. The three affected commands will select their own codes and determine the extent of the breakdown, i.e., whether to report Divisions only or to report Branches and Sections. These three commands shall submit a list of the Divisions, Branches and Sections and related codes, and all subsequent additions and deletions, to the Chief of Naval Material (MAT 0214). (b) Item 2B, Department. Enter a single capital letter to identify "Department" in accordance with the following table: N-Navy M-Marine Corps A-Army F-Air Force P-Government Printing Office G-General Services Administration S-Defense Supply Agency (c) Item 2E. Enter one of the following alpha codes for Kind of Procurement Action Codes 4, 6, and 8: (1) Code P-Action fully priced at time of issuance. (2) Code N-Action not fully priced at time of issuance, and contractor not obligated to total performance for a maximum dollar amount. (3) Code C-Action not fully priced at time of issuance, but contractor obligated to total performance for a maximum dollar amount. (4) Code S-Action fully priced superseding a not fully priced action. (d) Item 22, Date of this Action and Item 23, Estimated Completion Date. Enter alpha-numeric codes to indicate month and calendar year. Codes and examples are: Months: A-Jan, B-Feb, C-Mar, D—Apr, E-May, F-Jun, G-Jul, H-Aug, I-Sep, J-Oct, K-Nov, L-Dec. Calendar Years: 6-1976, 5-1975, 4-1974. Example: Date of this Action, 22 August 1974, would be coded H/4/22 Example: Estimated Completion Date, May 1976, would be coded E/6 (e) Item 24A, Procurement Administrative Leadtime. Enter the number of elapsed calendar days from the date the Procurement Request was received in Contracts in a form that it could be processed until the date the award was made. Example: The Procurement Request was received on 10 January 1974, and the award was made on 2 July 1974. The entry in Item 24A would be "173" for the elapsed calendar days. Entry in Item 24A applies only to Definitive Contracts, i.e., those that are shown as Code 3 in Item 14 on DD Form 350. (f) Report Control Symbol DD-I&L (M) 1014 applies. duties and responsibilities may include, among others: (1) The review of contractor corporate policies and procedures, particularly as they relate to the incurrence of costs and the allocation thereof to government contracts or to costs generated at the corporate level and allocated to divisions, profit centers, etc. Items subject to such review may include, for example: (i) Corporate home office expenses and divisional allocation; (ii) Travel and per diem; (iv) Compensation program, including wages and salaries, overtime, pension plans, severance pay, bonus or incentive plans; (v) Leasing policies; (vi) Insurance programs; (vii) Advance understandings on particular cost items; Disclosure (viii) Determining the adequacy of corporate Statements under the Cost Accounting Standards; (ix) Requesting the appointment of Divisional ACOs; (x) IR&D expenses policy; (xi) Processing and executing novation agreements; (xii) Patent and royalty; (xiii) Lease versus purchase of ADP Equipment Analysis; (xiv) Contractor's Weighted Average Share (CWAS) rating; (xv) Termination policy; (xvi) Compliance with cost accounting standards and disclosed practices; (xvii) Negotiating and entering into forward pricing rate agreements for home office expenses; (xviii) Property and disposal policy; and (xix) Departmental tri-service negotiations, as requested. (2) Providing to the DACOS pertinent reports of CACO review, negotiations and approvals or disapprovals. The rate and allocations so reported are not subject to further negotiation or audit determination at the DACO level. (3) Conducting meetings as needed, normally not less frequently than on an annual basis; such meetings to be attended by interested CAO personnel, DACOS, contracting officers at interested purchasing offices, and Defense Contract Audit Agency personnel for discussion and resolution of contractual matters that have inter-divisional implications. When appropriate, representatives of other government organizations shall be invited. However, the total number of conferees should be kept to a practical minimum. A summary report of each meeting shall be furnished to the conference participants within 30 days after the close of the conference. (4) Maintaining such communication with DACOs as necessary to provide pertinent information as to corporate development and acquiring knowledge of DACO problems and developments having corporation-wide impact. (5) In accomplishing the above or other official duties, CACOS will be performing at the corporate level appropriate ACO authorities and responsibilities as set forth in § 1.406. In so doing, the CACO shall not duplicate audit functions set forth in § 737.1407. Normally, a CAC (Corporate Audit Coordinator) is assigned by DCAA to the corporate level. In such instances, the CACO shall: (i) Coordinate with the CAC in presenting and resolving with the contractor, corporate-wide problems of mutual interest; (ii) Attend CAC conferences and disseminating the results of such conferences to DACO; (iii) Invite the CAC to attend appropriate CACO meetings; (iv) Inform the CAC of all major actions, policies, and/or agreements resulting from the CACO program. § 737.20-905 Responsibilities of divisional ACO (DACO). (a) A Divisional ACO shall follow a policy of full disclosure and support to the CACO program. DACOS shall provide the CACO with: (1) Copies of any reports requested or considered pertinent for CACO consideration or action. (2) Complete information concerning any local problem areas which: (1) May also exist within the CACO complex, or (ii) Cannot be solved locally. § 737.21-101-1 Coding. The following coding shall be used for the DD Form 350 Items indicated: (a) Item 1B. General. Entries in this block serve to identify procurement actions executed by field contract administration offices or the section, branch or division responsible for procurement awards executed by certain Headquarters purchase organizations. (1) Field Contract Administration Office Procurement Actions Only. Enter alpha code "F" in Item 1B for all procurement actions executed by a field contract administration office listed in the DOD Directory of Contract Administration Services Components (DOD 4105.59-H). (2) Headquarters, Naval Sea Systems Command, Naval Air Systems Command and Naval Electronic Systems Command Procurement Actions Only. Enter a one-digit alpha or numeric code to identify the NAVSEA 02, NAVAIR 02 or NAVELEX 02 Section, Branch or Division responsible for the procurement action being reported. The three affected commands will select their own codes and determine the extent of the breakdown, i.e., whether to report Divisions only or to report Branches and Sections. These three commands shall submit a list of the Divisions, Branches and Sections and related codes, and all subsequent additions and deletions, to the Chief of Naval Material (MAT 0214). (b) Item 2B, Department. Enter a single capital letter to identify "Department" in accordance with the following table: N-Navy M-Marine Corps A-Army F-Air Force P-Government Printing Office G-General Services Administration D-Office of the Secretary of Defense and Defense Agencies other than the Defense Supply Agency S-Defense Supply Agency X-All others (c) Item 2E. Enter one of the following alpha codes for Kind of Procurement Action Codes 4, 6, and 8: (1) Code P-Action fully priced at time of issuance. (2) Code N-Action not fully priced at time of issuance, and contractor not obligated to total performance for a maximum dollar amount. (3) Code C-Action not fully priced at time of issuance, but contractor obligated to total performance for a maximum dollar amount. (4) Code S-Action fully priced superseding a not fully priced action. (d) Item 22, Date of this Action and Item 23, Estimated Completion Date. Enter alpha-numeric codes to indicate month and calendar year. Codes and examples are: Months: A-Jan, B-Feb, C-Mar, D-Apr, E-May, F-Jun, G-Jul, H-Aug, I-Sep, J-Oct, K-Nov, L-Dec. Calendar Years: 6-1976, 5-1975, 4-1974. Example: Date of this Action, 22 August 1974, would be coded H/4/22 Example: Estimated Completion Date, May 1976, would be coded E/6 (e) Item 24A, Procurement Administrative Leadtime. Enter the number of elapsed calendar days from the date the Procurement Request was received in Contracts in a form that it could be processed until the date the award was made. Example: The Procurement Request was received on 10 January 1974, and the award was made on 2 July 1974. The entry in Item 24A would be "173" for the elapsed calendar days. Entry in Item 24A applies only to Definitive Contracts, i.e., those that are shown as Code 3 in Item 14 on DD Form 350. (f) Report Control Symbol DD-I&L (M) 1014 applies. § 737.21-102 Preparation of reports of undefinitized change orders. [41 FR 55519, Dec. 2, 1976] § 732.21-102-1 General. of undefinitized The backlog changes and unpriced orders constitutes a blank check to contractors and is a contingent liability against the government. In order to maintain the integrity of the basic contract agreement, as well as to minimize government risk, timely definitization is required. Reports of Undefinitized Change Orders and Unpriced Orders are designed to provide the Chief of Naval Material with a dollar and action profile of each the systems commands in summary form. However, Heads of Procuring Activities are expected to have information from the activities reporting to them in much greater depth than the summary reports so they can readily furnish the Chief of Naval Material pertinent details in such areas as backlogs in individual activities, their goals for reducing the backlogs, reasons for fluctuations, pricing/definitization progress for outstanding actions and other data of similar import, should the need arise. [41 FR 55519, Dec. 21, 1976] § 737.21-102-2 Head of procuring activity action. (a) Reporting responsibility. Heads of Procuring Activities, with the exception of the U.S. Marine Corps which submits reports directly to ASD(I&L), shall prepare and forward consolidated reports on Undefinitized Change Orders and Unpriced Order backlogs for Department of the Navy purchasing office and contract administration offices under their cognizance. The Commander, Naval Supply Systems Command will report on the Navy Inventory Control Points and other activities of the Navy Field Procurement System. Only those procurement actions estimated to exceed $10,000 are to be reported. (b) Treatment of procurement actions for which DCAS, U.S. Air Force and others have responsibility for executing priced supplemental agreements. These procurement actions will be included in the Report of Undefinitized Change Orders; they will be excluded from the Unpriced Order Report. (c) Reporting procedures and submission schedules. Report shall cover the periods ending June 30, September 30, December 31, and March 31, respectively. They shall be submitted to the Chief of Naval Material (MAT 0214) within 20 calendar days after the end of each reporting period. (d) Report format. Quarterly reports shall be submitted on Exhibit A which is contained in § 737.21-102-3. When Exhibit A is reproduced, the notes may be deleted. (e) Report control symbol. RCS DDI&L(Q)1119(5200) applies. [41 FR 55520, Dec. 21, 1976] § 737.21-102-3 Preparation of reports of Undefinitized Change Order, DDI&L(Q)1119(5200) Format A. (a) Definition-Undefinitized change order. For the purpose of this report an Undefinitized Change Order is any of the following modification for which a final equitable adjustment in contract price or cost remains to be negotiated: (1) Change Orders § 1-201.1 of this title; issued pursuant to the Changes clause, or to other clauses of the contract invoking the Changes clause procedures; (2) Supplemental Agreements used in preference to a change order when the authority to accomplish the modification is the Change clause; or (3) Other Supplemental Agreements used to reflect other agreements of the parties modifying the terms of the contract. (4) Exceptions. Changes and other modifications to letter contracts; contract modifications for provisioned and other items; Orders under Basic Ordering Agreements (BOA's); and Job Orders under Master Contracts for the Repair and Alteration of Vessels. None of these will be reported as Undefinitized Change Orders. (b) Applicability and coverage. Quarterly reports of Undefinitized Change Orders shall be prepared for all undefinitized change orders over $10,000 issued by each Department of the Navy purchasing and contract administration office, and by DCAS, U.S. Air Force or U.S. Army administration office acting on behalf of Navy purchasing offices. (c) Dollar values reported. The dollar value of an Undefinitized Change Order is the amount obligated, or deobligated. (d) Aging. The age of an Undefinitized Change Order is calculated from the first of the month following the month the order was issued by the contracting office. Example: Order issued April 10; aging begins May 1. [41 FR 55520, Dec. 21, 1976] § 737.21-102-4 Preparation of report of Unpriced Orders, DD-I&L(Q)1119 (5200). (a) Definition-Unpriced order. For the purpose of this report, an Unpriced Order is any of the following procurement actions in which the provisioning or other terms of the contract or agreement authorize the contracting officer/ordering activity to place orders for which firm prices will be negotiated at a subsequent date: (1) Orders under Basic Ordering Agreement (BOA's); (2) Job Orders under Master Contracts for the Repair and Alteration of Vessels; or (3) Contract modifications requiring the contractor to furnish such items as spare parts, support equipment, technical manuals, supplies, repairs, services, etc.; (4) Exceptions. No letter contracts, or modifications under letter contracts, shall be included in the Report of Unpriced Orders. (b) Applicability and coverage. Quarterly Reports of Unpriced Orders shall be prepared on each action over $10,000 and summarized for Navy purchasing and contract administration offices. Actions under the cognizance of DCAS, U.S. Air Force or U.S. Army administration offices shall be excluded from this report. (c) Dollar values reported. Paragraph (c) of § 737.21-102-3 applies. (d) Aging. Paragraph (d) of § 737.21102-3 applies. |