PROJECT SUMMARY All applicants must complete a project summary. 1. PURPOSE AND GOALS To develop an archival program for the permanently valuable records of Emerald 2. SIGNIFICANCE Emerald City was incorporated in 1900 and, with the establishment of the Oz Included in the city's permanently valuable records are the minutes of the 3. PLAN OF WORK (including references to techniques) Under the administrative supervision of the records manager, and with the course of the project with other Kansas County archival repositories to 4. PRODUCTS Several products will be produced by the project, including a policy and procedures manual and an automated database of descriptive and administrative information about the holdings of the Emerald City Archives. This database will be made available to the public via terminals in the archives' search room as well as online nationwide through the BAUM Information Network (BAUMNET). Hard copy printouts of portions of the database file will be made available at cost on request. In addition, other reports and finding aids will be generated from the automated system. 5. KEY PERSONNEL Project Director: vita, p. T. Woods Mann, Records Manager, Emerald City (see full ). Archivist: (to be hired) see p. required, and recruitment plans. for job description, qualifications Archives Technician: (to be hired) see p. qualifications required, and recruitment plans. for job description, Emerald City Archives Advisory Council: Toto McWoof, Director, Emerald City Library; C. Wardly Lyon, Emerald City Clerk; Em Henry, President, Kansas County Historical Society; Glinda Goodwitch, Oz State Archives Local Government Field Representative; L. Frank, Records Manager/Archivist, Oz ChromoBrick Corporation; Poppy Fields, Director, Kansas County Archives; and Morgan Marvel, Emerald City Corporation Counsel. APPENDIX C: THE COMMISSION AND CONFLICTS OF INTEREST Among the membership of the Commission are those from the academic and archival communities who represent several professional organizations and Presidential appointees drawn from related fields. It sometimes occurs that grant proposals are received at the Commission from organizations in which one or another of its own members or its staff is active. To dispel any doubts about conflicts of interest that may arise, the Commission passed a resolution at its meeting in February 1985. Among the standards set forth in the resolution are the following: 1. The Commission will not consider a proposal wherein a Commission member derives compensation (other than travel reimbursement) or is the project director or provides direct and immediate supervision over the project. 2. A member must abstain from deliberation and vote if he/she is indirectly connected with a proposed project through employment at the same institution, indirectly (or remotely) supervises the project, would serve as an unpaid consultant to the project, is an officer of the institution or association submitting the proposal, or was appointed to the Commission by that association. 3. A Commission staff member shall not serve as an officer of any association or society which has submitted a grant proposal within the past three years or is likely to submit a proposal in the future. 4. A member of the Commission or its staff may deliberate on a grant proposal if he/she merely subscribes to membership in the association or society submitting the proposal but holds no office. Applicants should be aware that their proposals are being considered along with other proposals, under the constraints of limited funding, in accordance with these standards. Projects to preserve and make available photographic prints and negatives, sound recordings, motion pictures, and video tapes are eligible for records program support. Applications for preserving and processing these materials should carefully discuss the historical value of the materials. Requests for preservation funds should discuss the degree of deterioration of the materials and outline what remedies are necessary. Applicants must provide evidence that the institution has undertaken or will undertake careful appraisal of the materials to determine which items or series have permanent value and deserve preservation treatment and which do not. For example, applicants should not assume that all glass-plate photo negatives deserve retention or that all nitrate-base film or acetate-base photonegatives are necessarily worth saving by transfer to safety-base film. The proposal should describe the appraisal criteria for photographic materials and audio records. The Commission has adopted separate guidelines for historical photograph proposals. Applicants should request a copy of these guidelines to assure that their proposals follow accepted procedures. The Commission also has adopted the following brief policy statement for historical photographs: The NHPRC will consider grant proposals for the activities to make them available to researchers. The Where collections have widespread research potential Requests for consultants will be considered; in such cases it is expected that the consultant will evaluate the condition of the applicant's overall historical photo program. Requests will also be considered for research projects involving experimental and model techniques and approaches to historical photograph problems. |