suitable accouterments for use therewith, and ammunition, whenever they may be required for the protection of public money and property, such items to be accounted for to the Secretary of the Army and returned when the necessity for their use has expired. A transfer of funds from the requisitioning agency to the credit of the funds of the Department of the Army shall be made of costs to that agency of all ammunition issued; replacing borrowed arms and accouterments which are lost or destroyed or are irreplaceable; repairing arms and accouterments returned; and making and receiving shipments.

(1) Clearance for procurement of nonmilitary items. The Department of the Army, by letter to the General Services Administration (GSA Circular No. 84, of April 5, 1954) has granted a general clearance, under the statute cited above, for agencies to procure, without further reference to or clearance by that Department, all arms and ammunition of types which are not peculiar to the military services, and which are readily procurable in the civilian market.

(2) Requests for loans. When it is anticipated that an individual procurement of arms and ammunition of the types peculiar to the military service would cost in excess of $50, the Director of Materiel Readiness, Headquarters, U.S. Army Materiel Command, Washington, D.C. 20315 should be requested by letter to furnish the items as provided in this 4-4.5008. All requests for arms and ammunition for avalanche control work from the Army Materiel Command shall be signed by the Director, Division of Administrative Services, Forest Service, who has been delegated the responsibility from the Director, Office of Plant and Operations, to account for such items on loan to the Department. Requests for arms and ammunition from the Army Materiel Command for programs other than avalanche control shall be sent to the Office of Plant and Operations for processing. All requests should itemize the articles required, explain the intended use, and give the name, address, and official title of the person to whom delivery should be made. Billing instructions and applicable appropriation data should be included as required.

[29 F.R. 14286, Oct. 16, 1964, as amended at 85 FR. 17181, Nov. 7, 1970]

§ 4-4.5009 Arts and graphics.

See "Visual services," § 4-4.5099.

§ 4-4.5010 Automatic data processing equipment and services.

Office of Management and Budget Bulletin 60-6 sets forth guidelines for studies to precede the utilization of ADP equipment. In letters numbered B-115369 dated September 18, 1957 and January 14, 1959, the Comptroller General provides for GAO review of agency utilization studies. Chapter 8 of Title 5 of the Administrative Regulations sets forth policies, responsibilities and procedures for use and management of ADP within the Department. § 4-1.453 of this chapter provides for the delegation of procurement authority for ADP equipment, services, and related supplies. See § 10126.405 of this title for further guidance in the procurement of ADP equipment, software, maintenance services and supplies.

[38 FR 21682, Aug. 10, 1973]

§ 4-4.5011 Badges.

Agencies may purchase from their appropriations such badges as are necessary to meet their requirements, but before placing any order for dies, a drawing of the proposed badge shall be submitted for approval to the Director of Plant and Operations, together with specifications describing material, size, shape and insignia. (See 1 AR 952.)

§ 4-4.5012 Calendars.

In accordance with the Government Printing and Binding Regulations published by the Joint Committee on Printing, Congress of the United States, only standardized Government desk and wall calendars may be obtained at Government expense. Standardized wall calendars are those printed by the Government Printing Office. Standardized desk calendars are those covered by Federal Standard 80d. Schedule and Appointment sheets are not considered to be calendars. Order calendars for Washington, D.C. delivery from Central Supply; otherwise from GSA Stores.

§ 4-4.5013 Calling or greeting cards.

The Government Printing and Binding Regulations, published by the Joint Committee on Printing, Congress of the United States, provide that printing of calling or greeting cards is considered to be personal rather than official and shall not be done at Government expense.

§ 4-4.5014 Coal.

(a) Requirements for use in the District of Columbia and vicinity. The General Services Administration maintains and operates a Fuel Yard in Washington, D.C. for delivery to Federal agencies of their requirements of solid and liquid heating fuels. All agencies located in the District of Columbia or within approximately 25 miles of the District of Columbia are required to procure their fuel requirements from the Fuel Yard. Details of this service may be obtained from the General Services Administration, Federal Supply Service, Region 3, 7th and D Streets SW., Washington, D.C.

(b) Carload requirements for field use. See § 101-26.504.

[29 F.R. 14286, Oct. 16, 1964, as amended at 82 F.R. 1178, Feb. 2, 1967]

Where identical data is to be collected from the public from ten or more persons (other than Federal employees), contract provisions including plans, forms and reporting requirements, shall be forwarded in accordance with 1 AR 561 through the Department Statistical Clearance Office for approval by the Bureau of the Budget. Contracts should include an appropriate provision for such clearance.

§ 4-4.5016 Commissary operations.

(a) Pursuant to statutory provisions (7 U.S.C. 2230) agencies of the Department are authorized to furnish supplies and equipment for their employees in Alaska. It is the policy, however, to restrict the use of this authority to locations where commercial purchasing tacilities are inadequate or lacking.

(b) The Forest Service is authorized to purchase supplies and equipment, or merchandise for its employees on a commissary basis under the provisions of the Act of March 3, 1925 (16 U.S.C. 557). It is the policy, however, to prohibit the use of this commissary authority by employees of the Washington office, regional offices, forest supervisor's offices, and district ranger personnel with the exception of personnel located at field stations and camps and remote country towns and other isolated locations where commercial purchasing facilities are inadequate or lacking. (See § 4-52.147.)

[32 F.R. 1178, Feb. 2, 1967, as amended at 38 FR 21632, Aug. 10, 1973]

§ 4-4.5017 Concessions.

Section 104-19.112 of this title outlines the policy and procedure established for the granting of concessions for the furnishing of commodities and services to employees while on duty, which are essential for their health, comfort, or efficiency, and which cannot be obtained conveniently from nearby existing facilities.

[38 FR 21632, Aug. 10, 1973]

§ 4-4.5018 Construction of structures and facilities on land not owned by the United States.

(a) The Department is authorized, within the limitations of cost otherwise applicable, to construct buildings and other structures (except CCC storage facilities) on land not owned by the United States: Provided, That prior to such construction there is obtained the right (1) to use the land for the estimated life of, or need for, the structure, and (2) to remove any such structure within a reasonable time after termination of the right to use the land. In acquiring the right to use the land, the Department may enter into long-term leases and available funds may be obligated for the total expenses in connection therewith. (79 Stat. 431; formerly 5 U.S.C. 565b.) (See § 4-52.131k.)

(b) The Forest Service is authorized to construct permanent facilities on land not owned by the United States: Provided, That prior to such construction there be obtained the right to use the land for the estimated life of or need for the structure, including the right to remove any structure constructed after the termination of the right to use the land. (16 U.S.C. 571c.) (See § 4-52.151.)

[32 F.R. 1178, Feb. 2, 1967, as amended at 85 F.R. 13018, Aug. 15, 1970] § 4-4.5018-1

services.

Consultant/Management

(a) The use of consultant services or the services and facilities of others, in the functional areas assigned to the Office of Information Systems (see 5 AR 3f and 7 CFR 2.76) which exceeds $10,000 in value must be reviewed and approved by the Director, Office of Information Systems. This includes all contracts (or other agreements) which include, in part or in whole, the following activities:

(1) All consulting services-to include any studies, reviews, or proposal devel

opments concerning any aspect of the organization and/or its activities;

(2) Management service activities where the service provided or the product to be supplied is to be used by management as a tool to assist them in managing the organization, e.g., information collection efforts, management information systems, design of forms or reports, development of training programs, development of standards and procedures. This does not include contracting for supplies, equipment, or operational services.

[38 FR 21632, Aug. 10, 1973]

§ 4-4.5019 Control of insect pests and diseases.

§ 4-4.5019-1 Protection of forest lands. In accordance with statutory provisions (16 U.S.C. 594-1 to 594-5), materials and equipment (including printing and binding and the purchase, maintenance, operation, and exchange of passenger-carrying vehicles), required for the protection of forest lands from insects and diseases, may be procured without advertising. However, the policies and procedures governing procurement in FPR and AGPR shall be applicable to such functions, insofar as feasible, consistent with efficient operations.

§ 4-4.5019-2 Cooperative programs of control.

Procurements of materials and equipment in connection with cooperative programs with authorities of the states concerned, organizations, or individuals for the control of incipient or emergency outbreaks of insect pests or plant diseases, including grasshoppers, Mormom crickets, and chinch bugs, under authority of 7 U.S.C. 148-148e, may be made from appropriate funds without advertising, and the transportation thereof may be under such conditions and means as shall be determined by the Secretary to be most advantageous. (See 41 U.S.C. 6b(a).) However, the policies and procedures governing procurement in FPR and AGPR shall be applicable to such functions, insofar as feasible, consistent with efficient operations.

§ 4-4.5020 Control of Mexican footand-mouth disease.

Funds available for the control and eradication of foot-and-mouth disease and rinderpest in Mexico may also be used for the purchase or hire of passenger motor vehicles and aircraft, for printing and binding without regard to

the provisions of 44 U.S.C. 111 requiring that such work be done at the Government Printing Office, and for the construction and operation of research laboratories, quarantine stations, and other buildings and facilities. However, the policies and procedures in FPR and AGPR governing procurements generally shall be applicable in making purchases for this program unless otherwise specifically authorized by the Secretary. (21 U.S.C. 114 b and c.)

§ 4-4.5020-1 Conventions and other assemblages.

Expenditures for lodging, feeding, conveying or furnishing transportation to any convention, assemblage or gathering are prohibited by 31 U.S.C. 551, except as specifically provided for by law. (See 452.187a.)

[35 F.R. 14931, Sept. 25, 1970] § 4-4.5021

chines.

Office-type copying

ma

Proposed acquisitions of office-type copying machines and related equipment to be located in the downtown Washington, D.C., complex shall be submitted to the Office of Plant and Operations for approval. Proposals shall state in addition to make, model, and cost, the type, variety, and maximum size of documents to be copied, the approximate total copies to be made annually, and the basis for determining such quantity, the number and make of copying machines on hand, if any, and the use or disposition to be made of them, and efforts to share copying facilities of own and other agency offices. Proposed acquisitions for other locations shall be approved by an agency property management officer as provided in § 104-25.302 (see § 101-25.504 and § 104-25.504 of this title). [38 FR 21632, Aug. 10, 1973] § 4-4.5022 Credit ratings.

(a) Information available. Bound volumes of the published reports by Dun and Bradstreet are available in the National Agricultural Library. Individual credit rating reports may be secured from Dun and Bradstreet, Incorporated, through the Office of Management Services, Division of Administrative Services, Procurement and Property Branch (P&P).

(b) Procedures for requesting individual reports. Requests for individual credit rating reports should be submitted, in writing, through agency headquarters to the Office of Management

Services, Division of Administrative Services, P&P. Agencies will be billed for the reports furnished at the price charged by Dun and Bradstreet plus a handling charge.

§ 4-4.5023 Cultures for soil and fertilizer investigations.

Purchases of cultures for use in connection with soil and fertilizer investigations may be made without advertising (7 U.S.C. 432) from applicable appropriations.

§ 4-4.5025 Detective agency services.

The Act of March 3, 1893, 5 U.S.C. 53, prohibits the use of services of any detective agency. This prohibition extends to contracts or agreements with detective agencies and with individual employees of such agencies, regardless of the character of service to be performed, even though the service is not of a detective or investigative nature. (See 38 C.G. 881.) § 4 -4.5026 Duplicating equipment.

(a) Definition. For the purposes of this section, office-type duplicating and related equipment consists of duplicating machines and related equipment used for "duplicating" as defined in the Government Printing and Binding Regulations.

(b) Acquisition approval. Proposed requisitions of office-type duplicating machines and related equipment, including replacements, shall be approved by the appropriate agency property management officer as provided in 5 AR 609.9. Proposed acquisitions of such equipment for use in an authorized printing plant must also be submitted for approval by the Joint Committee on Printing in accordance with 4-4.5011c. In addition, acquisition of all power-operated collating machines, even when not classified as printing and binding equipment, must be approved in advance by the Office of Information, as required by Information Memorandum No. 19.

(c) Restrictions. Duplicating machines using the offset or stencil process and related equipment shall not be acquired for use in Washington, D.C., except upon the prior approval of the Director of Plant and Operations. (see § 104-55.604 of this title).

[29 FR 14286, Oct. 16, 1964, as amended at 38 FR 21632, Aug. 10, 1973]

84-4.5027 Employees-purchase from. See § 4-1.302-3.

[32 F.R. 1178, Feb. 2, 1967]

§ 4-4.5028 Employee death expenses.

Certain expenses in connection with the death of employees in travel status, or on foreign assignment, including deceased dependents, are allowable. See 7 AR 588-593 for the expenses allowable and the circumstances under which such expenses can be paid.

§ 4-4.5029 Employees engaged in hasardous work-medical care of.

Appropriations for the Forest Service shall be available for medical supplies and services, and other assistance necessary for the immediate relief of artisans, laborers, and other employees engaged in any hazardous work under the Forest Service, and for expenses of notifying employees of the death or serious illness of close relatives and, in such cases where no public transportation is available, for transporting the employees to a point where public transportation is available.

84-4.5030 Employees' graves—care of.

Appropriations of the Forest Service are available pursuant to (16 U.S.C. 554c), within such limitations as may be prescribed therein, for the expense of properly caring for the graves of persons who have lost their lives as the result of firefighting while employed by the Forest Service.

84-4.5031 Engineering services. See § 4-4.5007.

84-4.5033 Exchange/Sale authority.

See Part 101-46.

[32 FR. 1178, Feb. 2, 1967] 84-4.5034 Exhibits.

See § 4-4.5099, Visual services. 84-4.5035 Experimental, developmental, and testing requirements (Forest Service).

Advertising is not required for purchases by the Forest Service of (a) material to be tested or upon which experiments are to be made or (b) special devices, test models, or parts thereof, to be used (1) for experimentation to determine their suitability for or adaptability to accomplishment of the work for which designed, or (2) in the designing or developing of new equipment, provided that not to exceed $50,000 may be expended in any one fiscal year, and not to exceed $10,000 on any one item of purchase. (16 U.S.C. 580c.)

84-4.5036 Explosives.

In time of war or national emergency, the manufacture, sale, purchase, distribution, storage, use, and handling of certain explosives and explosive ingredients are governed by Federal regulations issued by the Director of the Bureau of Mines pursuant to the Federal Explosives Act, as amended by the Act of December 26, 1949 (50 U.S.C. 122, 142). Although these Federal regulations apply on in time of war or national emergency, in most States there are state and local laws and regulations governing the purchase, sale, etc., of such explosives, and agencies of the Department should be governed by the requirements of the States in which they are located. 84-4.5037 Extravagant purchases.

Only such equipment, supplies, or materials as acceptably and economically serve the needs of the Government should be purchased. Purchases of "fancy" or "deluxe" items are not permitted when the requirements of the service can be satisfactorily met by a standard article at less expense. Failure of a procurement officer to observe these restrictions may result in the disallowance of the covering voucher and necessitate his personal assumption of the indebtedness. § 4-4.5038 [Reserved] § 4-4.5039

Film processing mailers. The purchase of film processing mailers at a price which includes the cost of processing the film is prohibited. Such purchases amount to payments for photographic processing prior to receipt of the service and as such involves advance payments in violation of 31 U.S.C. 529. (See Comp. Gen. Decision B-138729, 4-10-59.)

§ 4-4.5043 Furniture and furnishings for executive offices.

See 101-25.302 and 104-25.302.1 of this title.

[36 F.R. 20512, Oct. 23, 1971]

§ 4-4.5044 Furnishings for personnel quarters.

(a) Definition. Furnishings in personnel quarters include furniture, equipment, and miscellaneous items necessary to provide a reasonable degree of livability in personnel quarters, but do not include household goods, such as linen, cutlery, silverware, dishes, and kitchen utensils.

(b) Policy. The policy set forth in Bureau of the Budget Circular A-15, Revised, shall govern acquisition of furnishings for personnel quarters by agencies of this Department.

(c) Acquisition of furniture. See § 44.5042 for special requirements in connection with the acquisition of furniture. § 4-4.5045 Gasoline, fuel oil, kerosene, and solvents.

See 101-26.404.

[32 F.R. 1178, Feb. 2, 1967]

§ 4-4.5046 Gasoline and other items from service stations.

(a) General. Section 101-26.406 and Subpart 101-38.8 prescribes the policy and procedure for obtaining authorized service station deliveries of supplies and services by use of U.S. Government National Credit Card, Standard Form 149.

(b) Billing code. The billing code is a 10-digit number and always is the first embossed line on the SF-149. Nine of the digits are assigned by the using agency in accordance with the following:

(1) The first three digits will always be zeros. This will signify to the contractors that a Federal contract is involved.

(2) The fourth digit may be used by the agency to designate the vehicle class; if use of the vehicle class is not desired, zero will be used. (See Vehicle codes, 4-4.5046 (c).)

(3) The fifth and sixth digits will be used to designate the Department. All agencies will use the appropriation prefix "12" for this purpose.

(4) The seventh, eighth, and ninth digits will indicate the agency address code number. (See § 4-4.5046(d).)

(c) Vehicle codes. In order to provide uniformity throughout the Department, the following vehicle codes will be assigned: