REGULATION XI. SECTION 1. The board, with the authority of the commission, shall have authority to authorize: (a) The demotion of any person from the classified service to the position of mere unskilled laborer, and the appointment of such person in consequence of such demotion, upon his passing the required physical examination, to the position of mere unskilled laborer, a statement of duties in every instance to be appended to the request of the department for such demotion, showing the duties of the person to be demoted in his former and in his proposed new position. (b) The temporary appointment of a mere unskilled laborer for a period to exceed thirty days, in cases of great and evident necessity. REGULATIONS FOR FEDERAL OFFICES OUTSIDE OF WASHINGTON. Regulations promulgated Dec. 12, 1904, and amended on July 12, 1905, and Nov. 22, 1907, were superseded by new regulations promulgated July 3, 1909 those here given-which are now in force. They may be applied to such Federal offices as the Civil Service Commission may deem expedient. They are at present in effect in the following cities, the first named in each district being the headquarters of the district and of the board of labor employment for that district: First district.-Boston, Mass.; Portland, Me.; Providence, R. I. Second district.-New York, Brooklyn, Buffalo, N. Y.; Newark, N. J. Third district.-Philadelphia, Allegheny, Pittsburgh, Pa. Fourth district.-Baltimore, Md.; Newport News, Va.; Norfolk, Va., and immediate vicinity. The employment of unskilled laborers in Washington, D. C., the headquarters of the Fourth Civil Service district, is governed by the regulations promulgated Nov. 15, 1904. Fifth district.-Atlanta, Ga. Sixth district.-Cincinnati, Cleveland, Columbus, Toledo, Ohio; Indianapolis, Jeffersonville Ind.; Louisville, Covington, Ky. Seventh district.-Chicago, Ill.; Detroit, Mich.; Milwaukee, Wis. Ninth district.-St. Louis, Kansas City, Mo.; Kansas City, Kans Tenth district.-New Orleans, La.; San Antonio, Tex. Eleventh district.-Seattle, Wash.; Portland, Oreg. Twelfth district.-San Francisco, Oakland, Los Angeles, Cal.; Denver, Colo. I. BOARD OF LABOR EMPLOYMENT. SECTION 1. A board of labor employment shall be appointed by the United States Civil Service Commission from the members of its own force for each of the United States Civil Service Districts, and shall consist of the following officials: The District Secretary of each District, who shall be ex officio chairman of the board of labor employment. An agent and a recorder, whose various duties shall be prescribed from time to time by the Commission. SEC. 2. In addition to the three members of the board for the entire District, the Commission shall, in each city outside of the District headquarters where these regulations are in force, appoint a person in the Federal service in that city as an auxiliary member of the board, who shall serve as a full member of the board in connection with the appointment of unskilled laborers in the service in such city and who shall perform such duties as the Commission may from time to time prescribe. SEC. 3. In the event that in any Civil Service District there is not a sufficient number of the Commission's employees available, detail may be made to the Commission's force for the filling of vacancies in the labor employment board, until the Commission shall have men of its own to relieve such detail. SEC. 4. Necessary changes from time to time may be made in the personnel of said board by the Commission, and all the work and duties of said board shall be performed under the direction and subject to review and final action in each case by the Commission. SEC. 5. At such offices or manufacturing establishments as have regulations governing the classified service and an organized board of examiners, such board may in the discretion of the Commission also act as a board of labor employment. II. QUALIFICATIONS OF APPLICANTS. SEC. 1. No person shall be admitted to examination who is not a citizen of the United States, or who is less than 20 or more than 60 years of age, except that veterans of the Civil War who have been honorably discharged may be examined without regard to their age. SEC. 2. The board may refuse to register an applicant for the following reasons: (a) Dismissal from the public service-Federal, State, or municipal-for misconduct within one year preceding. (b) Physical or mental unfitness. Criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct. Intentionally making a false statement in any material fact or practicing deception or fraud in securing registration or appointment. (e) Habitual intoxication. SEC. 3. Application for examination shall be made in such form and manner, and be accompanied by such certificates, as the commission may prescribe. SEC. 4. No information shall be received or considered concerning the political or religious opinions or affiliations of any applicant. III. RATINGS AND ELIGIBILITY. SEC. 1. Applicants shall be rated on a scale of 100 upon their physical qualifications and apparent ability to perform manual labor, by a physician designated by the commission. Competitors shall be duly notified of their rating. See note to Regulation III of regulations effective in Washington, page 59, as to method of rating. SEC. 2. Upon completion of the physical examinations the board shall enter upon registers, by sex, the names of applicants rated at 85 or more, as follows: Male eligibles (a) Persons honorably discharged from the Army or Navy of the United States by reason of wounds or disability incurred in line of duty, in the order of their physical rating. (b) Honorably discharged veterans of the Civil War, in the order of their physical rating. (c) All others in order of physical rating, Female eligibles will be entered on the registers in the order of physical rating. SEC. 3. The period of eligibility shall be one year from the date of entry upon the register; but eligible registers may be extended for a longer time by the direction of the commission, when such action is deemed necessary in the interest of the service. SEC. 4. A copy of the register shall be kept in a place accessible to the public in the office of the district secretary of the district in which the applicants are eligible, and elsewhere as the commission may direct. IV. APPOINTMENT. SEC. 1. Any position or employment of a mere laborer or workman in the unclassified service, unless filled by reinstatement, transfer, promotion, or reduction, shall be filled in the following manner: (a) The nominating or appointing officer shall request the certification of eligibles, specifying sex and principal duties of the position, and the board shall certify from the proper register the three names at the head thereof, of the sex specified, which may not have been certified three times in the office in which the vacancy exists. The Commission may, however, in any civil-service district, certify from its register the three standing highest thereon shown by said register to possess the requisite qualifications for the position to be filled. "Under the provisions of this section certifying, nominating, or appointing officers may call for such vouchers or make such inquiries as they may deem advisable to satisfy themselves as to the possession of qualifications claimed by eligibles. The difficulty encountered in securing satisfactory eligibles for four-line teamsters and deckhands in the Quar. termaster's Department at San Francisco, Cal., has been met by authorizing investigations along the lines set forth above." (Commission Circular No. 1725, June, 1910.) See note to Regulation V effective in Washington, page 60, for the nature of duties which may properly be considered unclassified. (b) The nominating or appointing officer shall make selection from the three names certified, with sole reference to fitness, unless he shall offer written objections which the board, with the approval of the commission, may deem sufficient, in which case a new certificate shall be issued, omitting the names of those to whom objection has been made. (c) The person selected for appointment shall be duly notified by the appointing officer, and upon reporting for duty shall be given a fair trial of his conduct and capacity. SEC. 2. A laborer separated without misconduct may, upon written application be restored to the register of eligibles for his remaining period of eligibility, or may be reemployed without further certification, in the office from which he was separated at any time within one year. SEC. 3. When a demand for appointment or employment arises which can not be met in the manner provided in section 1, a person whose name is either not on the register or not in turn for certification may be appointed temporarily; but such appointment shall continue only during the continuance, in the judgment of the Commission, of the conditions which necessitated it, and no such person shall be thus employed more than thirty days in any period of twelve months, except as provided in Regulation VI hereof. Sec. 4. A person appointed to an unclassified position shall not be assigned to work of a classified competitive position, and shall not be transferred or promoted to such a position except in accordance with the Executive Order of April 21, 1909, viz: The Executive Order made by President Roosevelt of date March 30, 1905, recites as follows: "With the view that hereafter under no circumstances whatever shall any unclassified laborer be assigned to classified work, I direct that the additional laborers referred to as shown in reports already made to the Civil Service Commission be regarded as classified in the positions occupied by them on the date of this order, and that they may be promoted to the clerical grade or transferred in the manner provided by the civil service rules and regulations." It appears that in certain cases the work of various Departments, independent offices, and bureaus is of such character that it can not be economically and conveniently done consistently with a rigorous adherence to the division between classified and unclassified work. In such cases unclassified laborers are engaged for the greater part of their time on unclassified work, but at the same time there is certain classified work which could be more economically and conveniently done if such laborers were permitted to do it incidentally, and not as a part of their main work or employment. It is therefore ordered that hereafter where such a state of things exists as is above recited unclassified laborers may be assigned to classified work incidentally, but not as a part of their main work, in cases where such work can not be conveniently and economically done by classified employees, but never without the prior consent of the Civil Service Commission, obtained before such assignment, and with a view to the doing of the particular classified work in question by unclassified employees. V. REMOVALS. SEC. 1. No laborer shall be removed except for such cause as, in the judgment of the head of the office, will promote the efficiency of the service, and no trial or hearing shall be required except at the discretion of the officer making the removal. SEC. 2. The reasons for any removal shall be made of record in the office in which the person is serving, and shall be open to the inspection of the board and the Commission. SEC. 3. Heads of offices shall require assistant superintendents or foremen of divisions or crews to make monthly reports showing specifically the kind of labor performed by the unclassified laborers in their charge, which report shall be open to the inspection of the board and the Commission. VI. DEMOTIONS, TRANSFERS AND EXTENSIONS OF TEMPORARY SERVICE. SEC. 1. The commission shall have authority to authorize: (a) The demotion of any person from the calssified service to the position of mere unskilled laborer, and the appointment of such person, in consequence of such demotion, upon his passing the required physical examination, to the position of mere unskilled laborer; a statement of duties in every case to be attached to the application of the department for such demotion, showing the duties of the person proposed to be demoted in the old and new position; (b) The transfer of any mere unskilled laborer from any office or bureau to another, provided that such unskilled laborer is in good standing and has had at least six months' experience, and the qualifications in the new position are the same as those in the old; (c) The temporary appointment of a mere unskilled laborer for a period to exceed 30 days in cases of great and evident necessity. "Where eligibles can not be secured within the period of 30 days and no register of eligibles exists, such condition will be construed as bringing the case within the intent of the regulation provid ing for extension beyond 30 days in 'cases of great and evident necessity.'" (Minute of commission May 19, 1910.) VII. REPORT OF APPOINTMENTS AND CHANGES. SEC. 1. If a position of laborer requires, in connection with the usual duties of mere laborer, the performance of work of the grade done by classified employees, it should be filled from a register for the classified service and not under these regulations. No person who is to perform manual labor merely, in cities where the labor regulations are in force, shall be appointed otherwise than in accordance with these regulations. See note to Regulation V, effective in Washing- be considered unclassified. ton, page 60, for nature of duties which may properly SEC. 2. Nominating or appointing officers in cities where these regulations are in force shall make monthly reports of appointments and changes in the status of all laborers to the commission and shall state specifically in each case of appointment or change of duties the kind of labor performed and, where the laborer is assigned to more than one kind of work, approximately the length of time assigned to classified and unclassified work daily. The board of labor employment shall have access to the pay roll for the purpose of checking up said reports. VIII. EXTENSION OF THE REGULATIONS. The commission is authorized to extend the application of these regulations to Federal offices in other cities than those in which they are now in force. CLASSIFICATION OF THE EXECUTIVE CIVIL SERVICE. The classification of the civil service, based upon section 163, Revised Statutes, was adopted by each head of a department and Government establishment by direction of the President on June 9, 1896. It arranges officers and employees, other than mere laborers and persons whose appointments are confirmed by the Senate, in classes according to annual salary or compensation, as follows: A. Less than $720. B. $720 or more and less than $840. 2. $1,400 or more and less than $1,600. 3. $1,600 or more and less than $1,800. 4. $1,800 or more and less than $2,000. 5. $2,000 or more and less than $2,500. 6. $2,500 or more. The classification further provides that no person appointed as a laborer without examination under the rules shall be assigned to work of the same grade as that performed by classified employees, and no person shall be admitted to any place not excepted from examination by the rules until he shall have passed an appropriate examination before the commission and his eligibility has been certified to the appointing officer by the commission. The Railway Mail Service has a different classification prescribed by section 1402, Revised Statutes, as amended by an act approved March 3, 1903 (32 Stat., 1172), and a different classification of the Post Office Service is prescribed by an act of March 2, 1907 (34 Stat., 1205). REGULATIONS GOVERNING CERTAIN BRANCHES OF THE CLASSIFIED SERVICE OUTSIDE OF WASHINGTON. Regulations prescribing methods of appointment and promotion have been adopted with the concurrence of the heads of the departments concerned, for the Ordnance Department at Large, the Engineer Department at Large, national military parks, the Quartermaster's Department at Large, except the Philadelphia Depot, for which there are special regulations, Bureau of Fisheries, Subtreasury Service, Mint and Assay Service, Life-Saving Service, Lighthouse Service, Public Health and Marine-Hospital Service, Reclamation Service, Government Hospital for the Insane, Indian Service, Irrigation and Allotment services, Geological Survey, and the Coast and Geodetic Survey in relation to persons employed on vessels. Regulations governing promotions have been applied to the Railway Mail Service, Navy Department, Department of Agriculture, Bureau of Engraving and Printing, Government Printing Office, promotion of taggers to stock examiners in the Bureau of Animal Industry of the Department of Agriculture, and to the customhouses at New York, Chicago, Baltimore, Philadelphia, New Orleans, San Francisco, Portland (Oreg.), and Port Townsend. Regulations relating to the appointment and promotion of foremen, mechanics, and laborers are in force at the navy yards. These regulations may not be modified without the approval of the commission. The regulations for the Engineer Department at Large provide for a central board in the department at Washington which has the control and direction of the local boards, and such details connected with the application of the civil-service rules as do not require the action of the Chief of Engineers or the Secretary of War. This board communicates directly with the commission. The local engineer boards in the several districts prepare lists of eligibles for the various noneducational positions for which applicants may register. The regulations for several of the other branches of the classified service provide a system by which applicants may be registered by local boards of examiners made up of officers in the branch of the service affected, who rate applicants upon the elements of experience and physical condition, and certify eligibles for appointment. The promotion regulations in general provide for the relative rating of employees on the basis of their services. In the marking, the character, quality, and quantity of work, and the office habits of the employee are considered. Federal positions in the Philippines, Porto Rico, and Hawaii, and other insular possessions are filled in the same manner as positions of the same classes in other localities outside of Washington. Positions in the insular service of the Philippines are regulated by an act and rules promulgated by the Philippine Government, and those in Porto Rico by an act of the Porto Rican Legislature in effect January 1, 1908. Insular positions in Hawaii are not classified. The regulations referred to, unless mentioned under the publications of the commission, below, are issued by the departments concerned. PUBLICATIONS OF THE COMMISSION. In addition to the annual reports, of which twenty-eight have been issued, which may be consulted at the principal public libraries, the commission issues the following publications: MANUAL OF EXAMINATIONS. A maunal of examinations published semiannually, in January and July, containing information as to the dates and places of examinations not held under the district system, and the character and scope of each; and also showing the numbers of persons examined, passed, failed, and appointed, respectively, in certain examinations during the last preceding fiscal year. INFORMATION FOR APPLICANTS. 1 1 Information for applicants for the railway mail clerk examination 1 (Form 1407); for the stenographer and typewriter examination 1 (Form 1424); instructions to applicants for positions under the district system 2 (Form 1372); information for persons desiring to compete for appointment to the position of rural carrier (Form 1494); for applicants for the position of mere unskilled laborer 1 (Labor Forms 1 and la); instructions to applicants for mechanical trades and other noneducational examinations in the Departmental and Indian Services (Form 1250); instructions to applicants for mechanical trades and other noneducational positions in the Quartermaster's Department at Large 2 (Form 1697); information concerning conditions of employment in the competitive classified service under the Isthmian Canal Commission; concerning examinations held on other than scheduled dates (Form 376); the examination for female skilled laborer in the Government Printing Office and printer's assistant in the Bureau of Engraving and Printing (Form 1419); examinations for entrance to the Steamboat-Inspection Service (Form 1405); admission of deaf-mutes to examination (Form 1786); instructions to applicants for the Post-Office, Customs, and Custodian Services in Porto Rico; the Post-Office, Customs, Internal-Revenue, and Custodian Services in Hawaii; the Customs Service in Alaska (Form 1537). 1 This form can be supplied only when an examination for the positio in question has been announced. 2 Requests for this pamphlet should be addressed to the secretary of the local board of examiners in the city in which the position sought is located. |