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lifestyle of the residents of any particular dwelling; and consequently grantees should where possible conduct programs of energy conservation educa tion in conjunction with weatherization projects.
(2) In addition, escalating costs of energy are causing increasing numbers of states and local communities to review utility rate structures and regulatory policies with interest in bringing relief to certain classes of customers. Wherever such reviews are taking place, whether in formal proceedings of regulatory commissions or merely informally, grantees should seek to involve themselves in order to insure that the interests of the poor are adequately represented, and that low income persons have the same high level of legal and technical expertise at their service as the utility companies and the other classes of energy users participating in these proceedings.
(3) Finally, as the need for energy conservation becomes more generally recognized there will be some who enter the field with the intent of exploiting those without technical knowledge or understanding of effective conservation techniques. Grantees should be aware of these dangers and work closely with state and local law enforcement and consumer protection agencies to curb abuses and provide redress for victimized consumers.
(f) Transportation. Projects undertaking transportation activities supported with section 222(a)(12) funds shall assure (1) that such activities address the energy-related increased costs of transportation for the poor, (2) that projects designed to provide assistance in the purchasing of fuel shall do so only as a last resort, thereby minimizing the subsidy of high cost fuel, and (3) that maximum use is made of existing transportation resources.
(g) Alternate energy sources. Because of the more diffuse nature of alternate energy sources such as the sun, they should only be used on buildings which have been thoroughly weatherized through stopping of infiltration and installation of the optimal combination of energy conserving improvements.
(h) Program Support: Research and Demonstration Programs. (1) Section 232 provides the authority to conduct R&D projects to further the mandate of Title II, including section 222(a)(12). R&D projects in the area of emergency energy conservation shall directly contribute to the accomplishment of the ends of the Emergency Energy Conservation Services Program and shall conform to one or more of the following standards and definitions:
(i) Development of new approaches and/or methods that will aid in overcoming special problems of poverty through:
(A) Support of projects designed to provide conclusive information concerning the usefulness of a program or technique thought to have potential of major impact on an identified special problem. The generation of persuasive knowledge is the central goal of such efforts; the major criterion of success is the utility of the knowledge produced in designing projects which meet carefully defined needs of the poor.
(B) Support of individual projects or series of projects which test specific program strategies or techniques to deal with special problems of poverty. Such demonstrations are designed to (1) provide an experience base sufficient to determine the applicability of the strategy or technique; and (2) provide exposure for strategies and techniques to increase their acceptance and application by funding sources and policymakers.
(C) Support of projects which (1) directly intervene to change established institutions or (2) establish alternative institutions or mechanisms to serve poor people.
(ii) Collection and maintenance of appropriate data which is adequate to produce dissemination and utilization of project results. § 1061.30-11 Funding.
(a) Funding Offices. CSA Regional Offices will receive grant applications for operating projects including eligible activities set forth under $ $ 1061.30-7(a) through 1061.30-7(d), above, and for Training and Technical Assistance to operating projects within their geographical area. CSA Headquarters, Washington, D.C., will receive grant applications for the devel. opment of Alternative Energy Sources described in § 1061.30(7(e), above, and Program Support Activities national in character, including Research and Demonstration Programs and Evaluation. All applicants submitting proposals to CSA Headquarters shall notify the appropriate Regional Office by means of the regional checkpoint procedures (OEO Form 394).
(b) Non-Federal Share. The non-Federal Share requirement is waived for Crisis Intervention and Program Support as defined in paragraph 7f (Training and Technical Assistance, Research and Demonstration, and Evaluation). (41 FR 29125, July 15, 1976, as amended at 43 FR 9818, Mar. 10, 1978) 8 1061.30–12 Application requirements.
(a) Research and Demonstration Proposals should be submitted in accordance with Instruction 7570-1. All other applications should meet the following requirements:
(1) Required forms—(i) OEO Form 419. Summary of Work Program and Budget (See OEO Instruction 6710-1) (Note: Goals and Activities must be consistent with the standards of effectiveness for section 222(a)(12) projects and the General Standards for Title II Programs outlined in CSA instruction 7850-1a and Form 419 must reflect these standards).
(ii) OEO Form 25. Program Account Budget (See OEO Instruction 6710-1).
(iii) SF-424 (Complete Sections I and II). Federal Assistance (See CSA In. struction 6710-3a).
(iv) OEO Form 25a. Program ACcount Budget Support Sheet (See OEO Instruction 6710-1).
(v) OEO Form 301. Summary of Grant Application (See OEO Instruction 6710-1) For new grantees only.
(vi) CAP Form 5. Application for CAP-Community Information (See OEO Instruction 6710-1) For un capped areas except for CDCs funded under Title VII.
(vii) CAP Form 84. Participant/ Characteristics Plan (See OEO Instruction 6710-1) Require for un
capped areas except for CDCs funded under Title VII.
(viii) CAP Form 11. Assurance of Compliance with Regulations under Civil Rights Act (for new grantees only).
(ix) OEO Form 394. Checkpoint Procedure for Coordination. (Note: This is optional and may be used by the funding official under circumstances detailed in CSA Instruction 6710-3a).
(x) Narrative Proposal (See Section b, below).
(2) Contents of narrative proposal. The narrative proposal should include a brief narrative of each energy project in terms of:
(i) Description of problems addressed and the numbers affected, as reflected in Building Weatherization Plan and Energy Data Form, where available.
(ii) Past efforts in this project area and capacity to expand those efforts.
(iii) Given local community priorities, why this proposed solution is both feasible and most relevant.
(iv) Non-CSA resource opportunities available for this project include coordination with other Federal agencies such as HUD, EDA, Title X, FmHA, CETA, AOA, RSVP, Title XX Emergency Assistance for families under HEW, and mobilization of state and local resources.
(v) Projected results for each project effort with a unit cost estimate where appropriate.
8 1061.30–13 Reporting requirements.
(a) To avoid duplication of reporting procedures, CSA is establishing a uniform data collection and reporting system for all energy conservation activities. In addition, selected grantees and agencies may from time to time be requested to submit additional project information.
(b) Each funded grantee and delegate agency will be required to submit to the appropriate CSA Regional Office two copies of the Energy Data Form quarterly, based upon the grantee's or delegate agency's program year and concurrently with the submission of CSA forms 315 and 315a. Energy Data Forms are to be submitted to the appropriate Regional Office by the
20th day following the end of the receiving financial assistance under report quarters. In the case of Title II, section 222(a)(12) of the Comstatewide grantees, or other grantees munity Services Act of 1974 when which delegate to more than one dele. such assistance is administered by the gate agency, Energy Data Forms must Community Services Administration. be completed by each administering or delegate agency for their project and 8 1061.31-2 Definitions. target area, and submitted concurrently with that agency's CSA Forms 315
(a) “Elderly” means persons who are and 315a. Each funded grantee will
sixty years of age or older. also be required to submit to the ap
(b) "Seasonal Farmworker" shall propriate Regional Office on a month
mean a person who during the precedly basis, by the tenth day of the suc ing twelve months worked at least 25 ceeding month, two copies of the com days in farm work and worked less pleted Building Weatherization Plan than 150 consecutive days at any one for each dwelling on which work has establishment. "Seasonal Farmbeen carried out during the month. worker” includes both migratory and NOTE: To comply with the Privacy Act of
nonmigratory farmworkers, but does 1974, Pub. L. 93-579, grantees should delete not include nonmigratory individuals name and address of householder from the who are full-time students or superviBuilding Weatherization Plan on copies sub sors or other farmworkers. mitted, making sure that a job number is as
(c) “Migrant farmworker” shall signed to each Plan.
mean a seasonal farmworker who per8 1061.30-14 Additional requirements. forms or has performed during the (a) Administrative costs. All pro
preceding twelve months agricultural gram funds under section 222(a)(12)
labor which requires travel such that are subject to a limitation of ten per
the worker is unable to return to his/ cent for administrative costs as de
her domicile (accepted place of resi. fined in OEO Instruction 6807-1.
dence) within the same day. (b) Evaluation. It is anticipated that (d) “Handicapped” means those indithe evaluation of energy programs will viduals who meet the definition of be twofold in nature. The first will be “handicapped” individuals as defined self-evaluation by the funded grant- in section 7(6) of the Rehabilitation ees, as required in OEO Instruction Act of 1973, as amended, or who are 7031-1. The second will be national in under a disability as defined in section character and based on the data to be 1614(3)(A) or 223(d)(1) of the Social reported in accordance with Para- Security Act or in section 102(7) of the graph 11.
Developmental Disabilities Services (c) Checkpoint coordination. Appli
and Facilities Act of 1970, as amended, cants must follow the Project Notifica
or who are receiving benefits under tion and Review System procedures
Chapter 11 or 15 of Title 38, United outlined in CSA Instruction 6710-3a.
States Code. Exception: Applications or portions of
(e) “Indian Tribe" means any tribe, applications for training and technical assistance, research and evaluation.
band, nation, or other organized group
or community of Indians including Subpart 1061.31-Emergency Energy
any Alaska Native village or regional
or village corporation as defined in or Conservation Program (CSA In
established pursuant to the Alaska struction 6143-2)
Native Claims Settlement Act (Pub. L. SOURCE: 41 FR 52876, Dec. 2, 1976, unless
92-203; 85 Stat. 688) which (A) is recotherwise noted.
ognized as eligible for the special pro
grams and services provided by the § 1061.31-1 Applicability.
United States to Indians because of This subpart is applicable to all
their status as Indians; or (B) is locatgrantees (or administering agencies)
ed on, or in proximity to, a Federal or State reservation or rancheria.
$ 1061.31-3 Purpose.
which support for its program is deThe purpose of this subpart is to re
rived. quire grantees who conduct projects
(2) Grantees receiving support from
more than one funding office, shall under section 222(a)(12) to periodical
send 2 copies to each. ly submit CSA Form 488 Energy Data Form. This form will accomplish the
(3) Timely and accurate completion following:
of the Energy Data Form shall be a (a) It will provide CSA with a quar
factor in assessing grantee capability terly picture of grantee provision of
and performance in energy programservices through eligible activities in
ming. Energy programming, as defined in
8 1061.31-6 Detailed instructions for CSA Instruction 6143-1a, with data on
completing CSA Form 488 (EDF). services to significant populations, indication of known universe of need,
(a) Section 1: Identifying informaand an estimate of planned activities
tion. (1) Name of grantee (or adminisfor the next quarterly reporting
tering agency). Self-explanatory. period;
(2) Staff assigned to energy. Enter (b) It will provide a quarterly finan
the numbers of full and part-time cial profile of grantee energy program
staff engaged in energy programming ming including all relevant financial
during the quarterly reporting period. data needed to assess the grantee's
Include subsidized labor, such as
CETA or Title X workers, but not volfiscal position.
unteers. $ 1061.31-4 Policy.
(3) Quarter ending (month and
year). Enter the appropriate number Each grantee conducting projects
of the month ending the quarter, and under Section 222(a)(12) of the Com
last 2 digits of the calendar year. (For munity Services Act shall submit CSA
example, a report for the quarter Form 488, Energy Data Form, to CSA
ending April 30, 1976 should be idention a quarterly basis.
fied as: 04/76.)
(4) Grantee No. Enter five-digit $ 1061.31-5 General instructions.
number assigned by CSA to each (a) When to Report. CSA Form 488
agency. It should not include action (EDF) shall be submitted quarterly numbers or fund source code letters. based on the grantee's program year, (5) State. State identification should and in conjunction with the submis
be reported as the two-letter postal absion of CSA Forms 315 and 315a. For
breviation. example, if the program year starts on
(6) Service area. If the geographical February 1, EDF reports would be pre
area in which energy activities are carpared for the quarters ending April 30,
ried out is the same as the CAA-coverJuly 31, and October 31, and would be
age area, check the space in front of due in the appropriate offices 20 days that phrase. If, in addition you proafter each of the quarterly ending
vide energy services to some non-CAA dates.
areas, that space should be checked, (b) Reporting delegate agency (ad- and the non-CAA areas should be ministering agency) data. Each dele
listed. gate or administering agency shall
(b) Section II: Services. (1) The abilisubmit a completed CSA Form 488 to
ty to report the specialized informaits grantee who, in turn, shall submit a tion requested in the following categoconsolidated report to the funding
ries depends on the accuracy of a office(s) as required above.
grantee's intake system. Many grant(c) Number of copies to prepare. ees have devised locally efficient inEach grantee shall prepare sufficient
take forms that provide us this kind of copies of CSA Form 488 (EDF) for each quarter of a program year to make the distribution shown below.
The CSA Form 488 (EDF) published at
41 FR 42876, Dec. 2, 1976, is not carried in (d) Where to send reports. (1) Each
this volume and is available from Communigrantee shall submit 2 copies of CSA ty Services Administration at 1200 19th Form 488 to the funding office from Street, Washington, D.C. 20506.
information. If, however, you have not devised such a system, you may wish to take advantage of other grantees' experience and use the Optional Core Intake Form derived from that experience. Such forms can be supplied by your Regional Energy Coordinator.
(2) Total services. Enter the total numbers served for each of the eligible activities carried out by the project during the reporting period. (For example, a grantee operating a weatherization project component and a crisis intervention service would enter the total number of houses weatherized, e.g. 100, in the block (A) and the total number of clients served in the crisis intervention component in block (B) e.g. 20. If no other energy activities were carried out, no other numbers would appear in this horizontal row.)
Under Total Services you will find five categories of special populations to whom the services may have been provided. The categories are not mutually exclusive, so they may add up to more than the total services figure. If, for instance, a household served had residents that were both elderly and handicapped, that household would appear in both 1.A. and 1.C.
(3) Applicants on file. Report on the number of requests for services of each type accumulated by the project, but not yet served. (If, for example, the 100 houses weatherized this quarter were the first 100 to be done out of a total of 1000 requests, the applicants on file, but not yet served would remain at 900.)
(4) Activities planned next quarter. Estimate of services planned for the upcoming quarter in each of the eligible activity areas carried out by the grantee. (This figure should be a reasonable and realistic estimate of the planned activities for the subsequent quarter's effort, and should bear a logical relationship to the anticipated expenditures shown on CSA Form 315. For example, a grantee anticipating the addition of Title x workers during the next quarter might show a substantial increase in planned weatherization activities, while a grantee facing the onset of winter might plan that fewer units could be weatherized. In either case, the estimate of services
planned should be as accurate as the current situation permits.)
(5) Section III: Financial information. Report on each category of funds expended during the reporting period by source of funds to carry out the services shown in Section II. For example, if the weatherization of 100 houses is shown in Section II, the sources of funds for that activity should appear in the Section III column under weatherization. Suppose the total amount spent to weatherize those 100 houses was as follows:
$10,000 of Section 222(a)(12) money.
Each of these $ amounts should appear as an identified source of funds in the weatherization column of Section III, as shown below:
The final horizontal row on the page should be the total amount of funds contributed from all sources to carry out the activities reported above.
Note: There are many possible sources of Federal, State, local and private funds which have not been spelled out. However, use additional spaces provided in Section III to identify sources from which you have received funds other than those preprinted.
(6) Section IV: In kind contributions. Report non-monetary contributions used by the grantee in conducting its program during the quarterly reporting period. For example, if the funds expended on weatherization were supplemented by 500 man-hours of Project Mainstream labor, 50 donated storm doors, and free transportation of those storm doors to the jobsites, these in-kind contributions should be detailed as shown below.
Subpart 1061.50—Community Food
and Nutrition Programs (CSA Instruction 6132–2a)
SOURCE: 45 FR 33789, May 20, 1980, unless otherwise noted.
$ 1061.50-1 Applicability.
This subpart is applicable to all grants and contracts and cooperative