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PROGRAM AND FINANCING (IN THOUSANDS OF DOLLARS)
Program by activities:
Total obligations. Financing: 25 Unobligated balance lapsing...........
New obligational authority ----
New obligational authority: 40 Appropriation. 42 Transfer from other accounts... 43 Appropriation (adjusted)... 44 Proposed supplemental for civilian pay act increases.
Relation of obligations to expenditures: 71 Total obligations (affecting expenditures).. 72 Obligated balance, start of year..... 74 Obligated balance, end of year... 90 Expenditures excluding pay increase supplemental... 91 Expenditures from civilian pay act supplemental...
Expenditures are distributed as follows: 01 Out of current authorizations... 02 Out of prior authorizations...
-126 2, 286
Funds are requested to cover the cost of within-grade in-
2. Pay above the stated annual rate-------------
Fiscal year 1969 requires the payment of salary funds for 1 day in excess of the stated annual rates, or a total of 261 days. Fiscal 1968 had only 260 days, therefore funds are
requested for the additional day in 1969. 3. Annualization of pay increase
Public Law 90-206 granted pay increases to Government
Analysis of increases-Continued 1. P'ostage -----
------The Library of Congress reimburses the Post Office Department annually for postage usage. In a recent survey it was determined that the Copyright Office has increased substantially its postal usage necessitating an increase of
$5,000. · Printing and reproduction ---Printing of forms --
A general increase in the number of application forms
quires an increase of $10,000.
The size of the “Catalog of Copyright Entries" has
vide adequate funds for this purpose. Microfilm project----
Request is made to begin a project of microfilming copyright records from 1870 to date. These records are unique and irreplaceable if lost or destroyed. A study was made which indicated that the best method of reproducing these records would be on 35 or 16 mm. roll microfilm. This work would be done in the Library of Congress and would involve in excess of 21 million exposures. The overall cost is estimated at $1,100,000. The sum of $200,000 is re
quested for the first year of the project. New positions requested (16)-----
To provide additional legal assistance for carrying out re-
1 GS-13, 2 GS-12, and 1 GS-4---
41, 424 2, 693
Total increases requested.---
445, 168 \r. STEED. You might go through these items, Doctor, and give a ef comment on each one.
BASIS FOR INCREASED REQUEST
Dr. MUMFORD. As a general statement, may I say that the request vased primarily on the increased workload in the Copyright Office. fact, all of it relates to workload. The request for some additional orneys relate to the work of the Office of the Register of Copyrights
in particular to revision of the copyright law. I would like to ask Kaminstein to elaborate on that, if I may.
Mr. KAMINSTEIN. The 12 positions requested are directly related to the increased workload. At the time these were submitted we estimated there would be a 4-percent increase in registrations. At the present time we are running at 5 percent. The positions requested are one GS-10, three GS-9, five GS-7, and three GS-4, about equally split between the Service, Examining, Cataloging, and Reference Divisions, and four additional positions in the Register's Office-three attorneys and one GS-1 correspondence clerk.
The total amount for salary expenses is $132,271. The additional items to which you referred, Mr. Chairman, are ingrade increases at $42,296, payment for 1 day above the stated annual rate at $9.000. annualization of the pay increase at $31,522, the increase in postage of $5,000, $100,000 for the proposed microfilming of records, $15,000 for the increased cost of printing the “Catalog of Copyright Entries," and $10,000 for the printing of forms and circulars which we supply to the public.
PRINTING AND REPRODUCTION INCREASE Mr. STEED. In connection with the $10,000 increase for printing of forms, what is your total cost in this field ? Is this a continuing cost?
Mr. KAMINSTEIN. Yes, sir. We are spending $31,000 this year for this item. We use 19 different application forms. I have an example here. We print about 940,000 forms for each vear. Since we make registrations now at the rate of 306,000, estimated at a 4-percent increase or 309.000 at 5 percent, that means about three forms to every one actually registered. Of course, people ask for more forms than may be needed. make mistakes in filling them out, or discard them.
For example, in the large classes, class A for books, or class C for music, we will print at one clip 250,000 forms at an expense of about $2,400 for that quantity.
Mr. STEED. In connection with this microfilming project, do you plan to do this work in-shop by placing all the additional personnel?
Mr. KAMINSTEIN. We expect to have our people prepare the records; the microfilming would be done by the Photoduplicating Service of the Library, but it would probably be done right in the Copyright Office. They would bring the cameras up so that the records would continue to be available for use.
Mr. STEED. You started out with a $200,000 program, and vou have suggested $100,000 would be acceptable for the first year. As I remember, you had a sort of a dual motive in this; (1) to have protection for the records you now have which are not duplicated, and the other, maybe to preserve some of those that would get frayed and worn from usage. But when you have brought all your forms up to date and since you have this very heavy continuing workload, won't you be required to continue this steadily? How would you do that? Would you have certain times when they would come in and film them or would you do it every day?
Mr. KAMINSTEIN. When you raised the question I checked the cost of keeping the records current, and we estimate that it would cost $26,350 per year to microfilm an average of 310,000 application records
The problem is this: Most of the prior records are on a card form which is susceptible to microfilming by a rotary camera which photographs both sides of the card. The other records are in bound volumes which require a planetary camera. These records are larger and each sheet must be prepared for an individual shot. The rotary camera operates almost automatically, but the cost of microfilming with the planetary camera is much greater. In the annual material the form to be photographed is 1012 inches by 8 inches. It must be photographed on both sides and is not, according to the Photoduplicating Service, susceptible to use of the rotary camera; it must be done individually with the planetary camera.
Mr. STEED. Going to the matter of your increasing workload, could you give us a tabulation of the workload by categories, over the last 5 years, and then try to project what your estimated workload for the upcoming year would be? Mr. KAMINSTEIN. Yes, we will submit those figures. (The information follows:)
REGISTRATIONS BY SUBJECT MATTER CLASSES FOR THE FISCAL YEARS 1963-67
Books (including pamphlets, leaflets, etc.).....
It is difficult to predict registrations for the individual classes but the following table gives total registrations for 1963-69; the figures for fiscal 1968 and 1969 projected are based on our original estimate of 4 percent :
Number of Fiscal year:
264, 845 1964
278, 987 1965
- 293, 617 1966
286, 866 1967
294, 406 19681
306, 000 1969'
318, 500 1 Estimated.
COPYRIGHT FEES COLLECTED
Mr. STEED. We will insert pages 123 and 124 in the record, which deal with fees collected and the value of materials received from copy(The pages follow:)
INCOME (1967): FEES APPLIED, $1,812,036
COMPARING INCOME AND OBLIGATIONS FOR THE FISCAL YEARS 1964-69
Fees applied... ........ $1, 133, 546 $1,208,014 $1,470, 249 $1,812,036 $1,884,500
854,273 1,134, 882 1,443, 149 1,649, 220 1.715, 188
1,987, 819 2,342, 896 2,913, 398 3,461, 256 3.599, 688
Mr. STEED. From the table on 124, I notice the returns from fees ir 1964 equaled about 64 percent of the obligations incurred in running your operations. This dropped to 63 percent in 1965. It went up to Ti percent in 1966 and 78 percent in 1967, but then it indicates 3 drop back to 74 percent in the current fiscal year. You project a decline to the percent in 1969. When was the last fee increase effective?
Mr. KAMINSTEIN. October 27, 1965. That accounts for the upswing to 71 percent and then to 78 percent. The 78-percent figure represents a full year at the increased fee.
Mr. STEED. You do require legislative authority to change your fees! Mr. KAMINSTEIN. We do.
Mr. STEED. Congress hasn't seen fit to give you any relief from these so-called deficits that you are running?
Mr. KAMINSTEIN. It did in 1965. These figures require some corte tion. The 74 percent would probably go to somewhat between 74 and at a 5-percent increase, 66 percent would increase to 68 if $100.0*