Two additional positions-Continued and as it could be provided, by use of the services of the assistant to the executive assistant and this occurred to such an extent that it is imposing an undue strain on the conduct of the activities of the executive assistant who also carries a heavy load. In the interest of good organization and sound administration, this situation should not be allowed to continue, but should be remedied by providing the administrative officer with the added assistance now requested. One of the major responsibilities of this unit is the preparation of the annual budget and the justifications and committee hearings for annual, supplemental, and deficiency appropriations and expenditures by the Architect, determination of the method of presentation, contents, data to be included, and evaluation of materials to be used; also, assisting the Architect in planning the annual estimates of appropriations for the buildings and projects under his supervision, conferring with architects, engineers, superintendents, and other officers to determine the need for various items and improvements. Budget and hearing operations have now become a year-around activity and entail collaboration on details with committee staffs and the Budget Bureau. The administrative officer has been with the Office of the Architect since 1929 and has served in an administrative capacity since 1931. He acts as chief adviser to the Architect in matters of administration involving the application of laws and precedents, rules, and regulations affecting the activities and functions of the Architect; develops, analyzes and evaluates facts and statistics, particularly where an overall background knowledge of the organization is concerned; confers and advises on the propriety of proposed actions; reviews and collaborates in the work of others where questions of fact or conformity to laws, rules, regulations, sound procedures and precedents are concerned; prepares information and reports for committees and commissions, also directives implementing actions taken by them at meetings; collaborates in the preparation and submission of cases to the Comptroller General requiring his advice and opinion; acts as representative of the Architect with other officers and officials of the Government in matters and programs for which the administrative officer is responsible. The administrative officer also assists the Architect in determining the need for legislation and changes in existing legislation affecting the activities and functions of the Architect, and is responsible for the drafting of any legislation and supporting reports required. In collaboration with the executive assistant, assists the Architect in organizing and putting into effect new programs or activities resulting from new or changed legislation, new policies, and reorganization. The administrative officer attends conferences held between the Architect and committees and commissions of Congress, as well as other officials of the Government; and, in collaboration with the executive assistant, assists the Architect in formulating plans, regulations and procedures for carrying out programs, orders and decisions resulting from the same. The administrative officer is also responsible for preparation of authorizations, appropriation requests, justifications and hearings for public works and other projects under the Architect, determining the method of presentation, contents, data to be included, and evaluation of materials to be used. Appears with the Architect before committees and commissions of Congress and testifies in justification of programs, legislation, projects, and appropriations; edits testimony, confers and collaborates with committee staff members. When land acquisition programs are authorized by Congress, from time to time, the administrative officer directs and is responsible for the execution of such programs. you have given us since 1963 for equipment of part of the book stacks in the annex with map cases are increased from $11,000 to $23,000 to help relieve congestion. We feel that is a much-needed request. Mr. ANDREWS. In other words, you feel that all the $145,250 requested here for these items under annual maintenance items are urgently needed? Mr. HENLOCK. Yes, sir, we do. Mr. ANDREWS. I see at the top of the page you have got annual maintenance items of increase, 1969, $145,200. You total them up and it is $145,250. Mr. HENLOCK. Mr. Chairman, on page 4, we show the total increase to be $145,250. Mr. ANDREWS. I am talking about the top of this exhibit here. Mr. HENLOCK. I am sorry. It is my error. The correct figure is $145,250. Mr. ANDREWS. But do you want $200 or $250? Mr. HENLOCK. $250. Mr. ANDREWS. Mr. Henlock, of the total gross increase requested as shown on page 6, that is, the $11,098,100, how much of that total relates to items which this committee normally considers? How much relates to the two Senate items which we do not normally consider? Mr. HENLOCK. The Senate items total $160,700. I believe we recorded that in our previous statement. SPECIAL NONRECURRING MAINTENANCE INCREASES You also asked an explanation of the $455,200 increase for nonrecurring maintenance items. We have a breakdown of those items for the record. These are special nonrecurring items. Mr. ANDREWs. We will insert this list in the record at this point. (The list follows:) Special nonrecurring items of increase, 1969---. Capitol Buildings: Replacement of 2 compressors serving air- House Office Buildings: Installation of a prefilter system in Ray- Library buildings and grounds—structural and me- Installation of floor tile, both buildings_. Clean and restore ceiling and wall decorations, main $455, 200 5, 500 14, 200 28, 000 7,500 10, 000 4,000 10, 000 Improved lighting, office areas, both buildings (pro- 50,000 Library buildings and grounds-furniture and furnishings: Increase in items of repairs to office machines and equipment; annual purchase of office furniture, equipment and office machines; typewriter replacement; 18 other items (largest item being $62,000 for equipment and office machines for Card Division) 238, 000 Total, special nonrecurring items of increase__ 455, 200 you have given us since 1963 for equipment of part of the book stacks in the annex with map cases are increased from $11,000 to $23,000 to help relieve congestion. We feel that is a much-needed request. Mr. ANDREWS. In other words, you feel that all the $145,250 requested here for these items under annual maintenance items are urgently needed? Mr. HENLOCK. Yes, sir, we do. Mr. ANDREWS. I see at the top of the page you have got annual maintenance items of increase, 1969, $145,200. You total them up and it is $145,250. Mr. HENLOCK. Mr. Chairman, on page 4, we show the total increase to be $145,250. Mr. ANDREWS. I am talking about the top of this exhibit here. Mr. HENLOCK. I am sorry. It is my error. The correct figure is $145,250. Mr. ANDREWS. But do you want $200 or $250? Mr. HENLOCK. $250. Mr. ANDREWS. Mr. Henlock, of the total gross increase requested as shown on page 6, that is, the $11,098,100, how much of that total relates to items which this committee normally considers? How much relates to the two Senate items which we do not normally consider? Mr. HENLOCK. The Senate items total $160,700. I believe we recorded that in our previous statement. SPECIAL NONRECURRING MAINTENANCE INCREASES You also asked an explanation of the $455,200 increase for nonrecurring maintenance items. We have a breakdown of those items for the record. These are special nonrecurring items. Mr. ANDREWS. We will insert this list in the record at this point. (The list follows:) Special nonrecurring items of increase, 1969_.. Capitol Buildings: Replacement of 2 compressors serving air- House Office Buildings: Installation of a prefilter system in Ray- Library buildings and grounds-structural and me- Installation of floor tile, both buildings_. $455, 200 5, 500 14, 200 28,000 7,500 10,000 4,000 Clean and restore ceiling and wall decorations, main 10,000 Improved lighting, office areas, both buildings (pro- 50,000 Resurfacing west driveway and east parking lot, 10,000 Library buildings and grounds-furniture and furnishings: Increase in items of repairs to office machines and equipment; annual purchase of office furniture, equipment and office machines; typewriter replacement; 18 other items (largest item being $62,000 for equipment and office machines for Card Division) 238, 000 Total, special nonrecurring items of increase.... 455, 200 |