Mr. ANDREWS. Same overhead, $20,571, personal services for each store? Mr. BUCKLEY. Yes, sir; approximately the same. Mr. ANDREWS. No overhead, no utilities, quarters furnished by General Services Administration in a Government-owned building? Mr. BUCKLEY. That is correct. Mr. Chairman, also we might point out that a certain amount of the costs that we have had in establishing both of these book stores were the costs of the necessary fixtures such as cash registers and things which will not be recurring costs in subsequent years. Mr. ANDREWS. That is not included in the $20,571? Mr. BUCKLEY. It is included. Mr. ANDREWS. You have got two employees in each store? Mr. BUCKLEY. Yes, sir. Mr. ANDREWS. What is the personal service charge for the two stores? Mr. BUCKLEY. $11,858 for Chicago and $12,941 for Kansas City. Mr. ANDREWS. The difference between those figures and $20,057-odd was bookcases, shelves, equipment which will not recur? Mr. BUCKLEY. That is right. Mr. ANDREWS. You expect to operate those stores with two employees in the future? Mr. BUCKLEY. Yes, sir. Mr. ANDREWS. How many new stores do you want? Mr. BUCKLEY. We are asking, Mr. Chairman, for authorization to open not more than three in fiscal year 1969. Mr. ANDREWS. Will they operate on about the same schedule as these? Mr. BUCKLEY. Exactly the same basis, if we get that approval. Mr. ANDREWS. How large a variety of publications do you offer in one of the stores? Mr. BUCKLEY. They stock from 600 to 900 different titles of publications out of a total of about 27,000. Mr. ANDREWS. Such as Agricultural Year Book? Mr. BUCKLEY. Unquestionably. Whatever would prove most in demand and most popular in the particular area served by the store. Mr. ANDREWS. Do you carry on a mail order business, so to speak, in those stores? In other words, if a citizen came in and wanted to get some publication available from the Printing Office but which the store did not have in stock, would the store send an order to the office here in Washington? us. Mr. BUCKLEY. We would, sir, and he would get special service from Mr. ANDREWS. The purchaser would pay for the postage? Mr. BUCKLEY. No. The postage cost is included in the price of the publication. Mr. ANDREWS of North Dakota. Mr. Chairman. Mr. ANDREWS. Yes. Mr. ANDREWS of North Dakota. You make a profit on these individual books? Is your price structure such that you return a profit for each book you sell or each document you sell? Mr. BUCKLEY. This has been true, Mr. Andrews, in every year up until the present. In fact, we have always up to now made enough of a profit to pay not only for the sales program but for all of the other nonrevenue-producing functions with which we are charged. As we discussed a few moments ago, we are undertaking a review of the pricing structure to perhaps raise prices because we are reaching the point this year and in 1969 where this is no longer going to be the case. It has been true in every recent year. Mr. ANDREWS of North Dakota. Thank you. Mr. ANDREWS. He had fixed prices since 1953. Mr. ANDREWS of North Dakota. That is a long time with the inflation and all the rest that we have been going through. It is amazing that you have kept the price of a yearbook for agriculture, for instance, at the same level it was 10 years ago. Mr. BUCKLEY. I think we have perhaps reacted unduly to the repeated intent expressed at the time the law was passed by the Congress, that this should be a service to the citizens at a nominal price. We have reached the point where it is catching up with us and unquestionably we must have something else in the pricing factors for the future. NUMBER OF DEPOSITORY LIBRARIES-AUTHORIZED AND DESIGNATED Mr. ANDREWS. On your depository library operation, which you say continues to grow, do you have a list of the States or congressional districts that are entitled to designate the depository libraries but which have not yet done so? Mr. BUCKLEY. Yes, sir, we do, Mr. Chairman. As a matter of fact, there is a committee print of the Joint Committee on Printing that is just about to come from the press that will give that information. I will supply the committee a copy. It shows the designations and the vacancies. Mr. ANDREWS. I believe that you said 1,350 were authorized? Mr. ANDREWS. Have been authorized? Mr. BUCKLEY. Yes, sir. Mr. ANDREWS. How many of the 1,350 have been designated? Mr. ANDREWS. There are 405 authorized but not designated? Mr. BUCKLEY. Yes, sir; 1,350 is an approximate figure because the number can vary to the extent that if additional Government agencies should be established they would be entitled under the law to a number of depositories. Approximately 1,350 would be the number. Mr. ANDREWS. Tell us again how the designations are made. Mr. BUCKLEY. The designation is made where a vacancy exists by the representative who may have not more than two representative designations in his district, and in the case of the State at large by the Senator, where there may be not more than two senatorial designations for each Senator. These can be for the State at large. ADDITIONAL DESIGNATIONS ESTIMATED Mr. ANDREWS. Do you have a list that supports your estimates that 40 additional designations of the depository libraries will be made in fiscal year 1969, or do you base that merely on experience? Mr. BUCKLEY. We are basing it merely on experience, Mr. Chairman. During the present year we have had 24 designated to date and there are seven additional pending as of now. We feel that 40 for 1969 would be a reasonable estimate of the additional ones. Mr. ANDREWS. Suppose that the committee because of the critical fiscal situation should decide that the depository library program ought to be held to the current level; what would you say about the consequences and effects of that? How much would it reduce your budget request for 1969? Mr. BUCKLEY. $59,000 roughly, Mr. Chairman. That would be the reduction. Mr. ANDREWS. How much do you estimate the cost to set up a depository library? Cost to your office. Mr. BUCKLEY. Around $1,900 to $2,000. Mr. ANDREWS. That is appropriated money? USE OF CONTINGENCY RESERVE FUND Mr. ANDREWS. How much of your $200,000 contingency reserve have you utilized or encumbered in the current fiscal year and what is the outlook in that respect? Mr. BUCKLEY. We have actually encumbered none of it, Mr. Chairman. As of today, we know that it will be necessary to ask the approval of the Public Printer to use a part, if not all, of it. This again will be for the depository library program, the printing of the publications required. Mr. ANDREWS. What is the primary purpose of your contingency fund? Mr. BUCKLEY. To avoid the necessity of our coming in for repeated budget amendments to take care of the expenses that could not be foreseen at the time the estimate was made. Mr. ANDREWS. For what purposes can your contingency funds be spent? Mr. BUCKLEY. They may be spent for the performance of any of the functions with which our office is charged but they can not be used for the hiring of permanent personnel. Mr. ANDREWS. Did you have $200,000 appropriated for the contingency fund in fiscal year 1967? Mr. BUCKLEY. Yes. Mr. ANDREWS. How much of that did you spend? Mr. BUCKLEY. We spent it all, Mr. Chairman. Mr. ANDREWS. As of today you have not spent any of the 1968 amount? Mr. BUCKLEY. None of the 1968 as of now. Mr. ANDREWS. Referring to the detailed listing on page SD-12, which shows the composition of your increase of $608,000 by programs and functions, suppose you take up each one of these items and address yourself to it. Say something about the nature of it and the need for it. Mr. BUCKLEY. These are for the sales program as it exists now, the mailings for the agencies and Members of Congress and the cataloging and indexing of Government publications. INCREASES FOR WITHIN-GRADE ADVANCES, ETC. The within-grade and hourly salary increases account for $105,724 of that, and the retirement, health, and insurance contributions for $16,728. This would not be for any additional personnel. These are merely for the salary increases and personnel benefits provided for those now on the rolls. TRAVEL INCREASE-DEPOSITORY LIBRARY PROGRAM The $1,500 increase that we have requested here for travel is an effort to give us more adequate funds for the inspection of depository libraries, the necessary inspections and audits of the two branch book stores we have, and also the opportunities to go to inspect new machinery, distribution processes, and work procedures where they might be beneficial to our operation. Mr. ANDREWS. How many people are engaged in travel? Mr. BUCKLEY. No personnel specifically, Mr. Chairman. Mr. ANDREWS. Who would make the trips to investigate a depository library? Mr. BUCKLEY. The Superintendent of Documents, the Deputy Superintendent, or a representative of our library. Mr. ANDREWS. What kind of investigation would you make of a depository library? Mr. BUCKLEY. The reports that we are required to get every 2 years are analyzed very thoroughly and we are required to make firsthand investigation of conditions for which a need is indicated. This is handled by mail to the extent that it is possible, but this is an area in which oftentimes there will be problems that are brought to our attention that could justify a personal visit. Mr. ANDREWS. When you establish a depository library, what jurisdiction do you have over that library after the establishment of it? Mr. BUCKLEY. We are charged with the administration of the program and if a complaint were made, for instance, that a member of the public were denied service at that library, or if a charge were imposed on him for the use of the collection, we would then be authorized by the law to bring this to the attention of the library, give it 6 months to correct the procedure complained of, and if it did not do so within that time, to remove it from the list. Mr. ANDREWS. Is that part of the civil rights program? Mr. BUCKLEY. No, sir; it is part of the Depository Library Act of 1962. Mr. ANDREWS. Once you turn that library over to a school it belongs to the school, does it not? Mr. BUCKLEY. It did in the first place, Mr. Chairman. It is in no sense a Federal library. It is merely a public or college or university library that has agreed to maintain a collection of Government documents. Mr. HARRISON. There are certain requirements under the regula tions they have to live up to. It is up to us to see that they do. Mr. ANDREWS. If you find that they do not live up to those requirements, what do you do, revoke the grant? Mr. HARRISON. Yes, sir. Mr. BUCKLEY. Yes, sir. Mr. ANDREWS. Take the books? Mr. BUCKLEY. Actually we would not do that. We would permit them to keep the books. Mr. ANDREWS. You would not publications? Mr. BUCKLEY. That is right. continue to furnish them Mr. ANDREWS. You don't take books back, you say. But have you ever put them on the blacklist and stopped sending them publications? Mr. BUCKLEY. Very infrequently, Mr. Chairman. We try to do everything that we can to avoid that. Mr. ANDREWs. What is the next item? INCREASE FOR RENTAL EQUIPMENT Mr. BUCKLEY. Rentals of equipment for which we are asking an increase of $10,800. Mr. ANDREWS. What kind of equipment? Mr. BUCKLEY. These are the increased costs for the rental of our copying machines, Cheshire mailing machines, and collators that we use in the mailing of publications. INCREASE FOR NEW TELEPHONE SYSTEM Mr. ANDREWS. New telephone installation. What is that? Mr. BUCKLEY. Mr. Chairman, we are handling an average of between 1,000 and 1,500 calls per day in our inquiries section. We are losing a great many of them with the outmoded PBX switchboard we have used since 1948, or thereabouts. The Civil Service Commission, which has a somewhat comparable problem, has recently with the assistance of the telephone company installed a telephone system that is proving worthwhile and giving them beneficial results. We are going to try to have the same sort of a system to avoid some of the complaints that we are getting about the loss and mishandling of so many calls. Mr. ANDREWS. $8,400 increase for the new telephone installation seems to be a pretty big item. What is the total cost? Mr. BUCKLEY. Mr. Darling, do you have any information on that? Mr. ANDREWs. Total cost? Mr. DARLING. No, sir; the $8,400 is actually the cost for the telephone company bills for the forthcoming year. In other words, $700 a month. for this service. Mr. ANDREWS. How much? Mr. DARLING. $700 a month. Mr. ANDREWS. What kind of a phone is it? Mr. DARLING. This is a telephone system. It is known as a model 60 automatic call distributor. It will provide us with about 15 telephone consoles and an automatic console board so that the calls come in automatically without the necessity of a telephone operator, of which we have now two on the rolls. It will also provide us a means so that we can give a recorded answer if all the circuits are busy. Mr. ANDREWS. What is the total telephone bill for a year? Mr. ANDREWS. That is just for the Superintendent of Documents? |