greater than ever before, there is every reason to anticipate a continued increase in sales during 1968 which will be comparable to that of every recent year. Based on this, we expect that our income for return to the Treasury will reach $7,900,000 in 1968, which would exceed the requested appropriation by about $450,000, despite the inclusion in this appropriation of a number of non-recurring expenses necessitated by the need for modernization of our programs. INCREASES BY MAJOR PURPOSES Of the requested increased amounts over 1967, $436,231 would be applied to the continuation of the established programs of publications sales, compilation of catalogs and indexes of Government publications, and distribution of publications for other Government agencies and members of Congress. Operation of the depository library distribution program would require $353,700 of the increase. The remaining $408,069 would be used to finance the completion of the ZIP Coding operation, conversion of the list of 875,000 names to an electronic data processing system, continued operation of the two experimental retail publications sales branches in other cities and provision for expansion of this service to not more than three additional cities in 1968, the determination of which would be made on the basis of the additional Government Information Centers to be established by General Services Administration and the U.S. Civil Service Commission. A long-overdue modernization of a different nature has resulted, during the current year, in a reorganized and improved top administrative structure to better carry out the heavy work programs of the Office of the Superintendent of Documents. With the approval of the Public Printer, this is the first such reorganization since 1947, despite the tremendous changes and growth in all of our functions since that time. The new branch-type organization provided, has combined related work of a number of sections, distributed the span of control more equitably at the higher levels and has permitted the separation of work production operations from complementary staff functions. The five new positions established by the Division of Personnel to accomplish these goals, represent $64.365 of our requested increase of $352,314 for Personnel Compensation. Completion of the ZIP Coding of our mailing lists required by the Post Office Department will necessitate the hiring of temporary clerks, to the equivalent of 16 full-time employees, for this task. Provision for the expansion of retail sales outlets will require 10 additional bookstore clerks, which are also included in this estimate. INCREASES BY OBJECTS OF EXPENSE The part-time program utilizing W.A.E. employees for not more than two nights each week, which we have had since 1951, has proved so effective that a major portion of several types of work production are now handled largely by this group. All of those presently employed are clerks or clerk-typists, but there is a critical shortage of personnel having the physical qualifications to perform the heavy work such as handling filled mail bags, trucking loads of publications, and other heavy lifting. We have included in this estimate $83,500, which would enable us to hire part-time laborers to the full-time equivalent of 17 employees. We can provide better service if we are able to overcome existing backlogs of work, by supplementing the W.A.E. force to this extent. The limitation of $1,500 for Travel that has been included for many years in our appropration, is no longer adequate to permit us to train personnel for bookstore operations in branches established in other cities, or to provide for setting up and initially stocking these branch outlets. With the anticipated increase of our retail sales operations through bookstores in other cities and the continuing responsibility for investigating depository library operations for an increasing number of depositories, we have requested an additional $8,500 for Travel, with the limitation raised to "not to exceed $10,000." The requested increase under "Rent, Communications and Utilities," includes the rental cost of six additional Recordak Microstrip Readers needed for completion of the ZIP Coding of our mailing lists by December 31, 1967. The estimates for Printing and Reproduction show an increase of $425,100 over the amount for 1967. The principal use of this part ($325,000) of the appropriation is for supplying the publications required for distribution to the depository libraries. It is in this area that we required the use in fiscal 1967 of a portion of the Reserve for Contingencies plus a supplemental appropriation of $200,000. We shall be required to distribute this year more than 10,000,000 copies of publications to these depositories. There have been 63 new libraries designated since February 28, 1966 and we estimate an additional 42 during fiscal 1968. There are now 903 depositories and the ultimate number possible under the present law is about 1,350. Interest in the depository program is also greater than we have ever noted before and I am sure the inquiries which we are receiving, along with the Offices of virtually all members of Congress, are indicative of this interest. More and more, public, college and university libraries are realizing that Government publications are indispensable in serving their patrons and the depository collection is increasingly recognized as a valuable resource of the libraries participating in this program. While the number of depository libraries and the publications printed by the Government Printing Office which must be distributed to them continue to increase, even beyond our expectations, we are also planning to continue the steady extension of the depository program to include certain non-G.P.O. publications of other Government agenices, also provided for by the Depository Library Act of 1962. Printing costs of these publications are borne by the issuing agencies, with the cost of necessary postage and mailing supplies defrayed by our appropriation. During the current year, we have added the publications of the Department of Labor to those of the Department of the Interior and Census Bureau that we were already distributing. Our estimate for 1968 includes funds for an additional 150,000 non-G.P.O. publications to be distributed during that year. Tentative discussions have been held with several departments and agencies and we are now hopeful that one additional executive department and possibly an independent agency as well, can be participating in the program during fiscal year 1968. Under Printing and Reproduction we also have included a request for an increase of $18,600 for printing the Monthly Catalog of United States Government Publications, a necessary requirement of our Office for which the amounts allotted in previous years have not been sufficient to cover the cost. Finally, $81,500 of the estimate for Printing and Reproduction would enable us to accelerate the schedule revising the 47 subject price lists so that each list could be revised at least once a year. It would provide also for sufficient additional issues of the List of Selected Government Publications during the year to overcome a situation where there is insufficient space in the present 26 issues to list promptly as many of the newly-issued publications as should be listed. These are both areas in which our service to the public can and should be improved. The list in question is, undoubtedly, the most effective means we have of stimulating a greater demand for Government publications. Estimated requirements for Supplies and Materials, in addition to those increases which normally accompany the growth in work programs generally, include also $10,000 which will be needed to provide the stencils or address plates to be used in the completion of the ZIP Coding operations. In making preparation for the anticipated establishment of other branch publications sales outlets outside Washington in 1968, we expect to assume the cost of the equipment and fixtures necessary for those branches. Our request for this item for the three additional branches estimated in 1968 is $19,800. Other requests for equipment are non-recurring items. In order to realize the full advantages of our rented publications-storage warehouse located near the Government Printing Office, we need two electric trucks, which will cost $15,000. The amount of $18,900 requested for replacement and addition to existing addressing operations would be used to replace obsolete and worn-out dick strip and envelope addressing machines, and to acquire two additional tying machines. The $35,000 provided for purchase of a new and improved mailing machine to utilize the labels from the magnetic tape print-out is part of the overall-cost estimated for the new program of converting mailing lists to an EDP System. The foregoing requested increases do not affect the need for or value to the Office of the Reserve for Contingencies which has been included in our appropriation in recent years. Although it has been necessary to use all of the $200,000 provided this year, in other years we have had to utilize only a portion of it, if any. Except for the current year, this reserve has proved adequate and extremely effective in avoiding the necessity for an amended budget. Our 1968 estimates have been prepared with the assumption that the amounts requested should avoid the use in that year of the reserve of $200,000, which is again included in our requested appropriation. 78-653-67- 41 1 Includes 1967 pay raise costs. Estimate, 1 $3,791, 586 1,500 5.300 202, 170 21, 259, 840 130,000 380, 341 64, 100 200,000 200.000 6, 249, 700 2 Does not include $200,000 supplemental requested for depository libraries. I. Increases requested for sales, agency and Congressional distribution, and cataloging II. Increases requested for depository library program.. III. Increases needed to initiate new activities within the authorized programs of the Hourly increases approved by the Public Printer for printing plant workers (administrative order Nos. 276 and 293) -- 5 additional positions provided by office reorganization. Additional personnel for bookstores, 10 employees‒‒‒‒‒ Additional wae's (printing plant workers) for expanding program functions performed by night force. Full-time equivalent, 17 employees. Additional personnel (temporary for ZIP coding all subscription and departmental mailing lists. Full-time equivalent, 16 employees Total, personnel compensation____. $20, 241 48, 446 64, 365 55, 962 83,500 79, 800 352, 314 Personnel benefits: Increase requested for contributions for retirement, health benefits, and life insurance_. 13, 086 Travel and transportation of persons: Increase requested to cover necessary travel to open and operate 7, 284 1, 216 Total, travel and transportation of persons- 8,500 Breakdown of 1968 budget increases requested-Continued Transportation of things: For increased costs of transporting sales publications ordered by Members of Congress, deliveries to local branch bookstores, and servicing of warehouse_. Rent, communications, and utilities: For rentals: Amount needed to rent 6 ZIP code readers and 3 updating ZIP code services to ZIP code subscription and departmental mailing lists---- For postage: Amount needed to pay postage costs on mailings of depository Amount needed to pay postage costs on mailings of depository Amount needed to pay postage costs on non-GPO material to Amount needed to pay postage costs of increased depository $1,000 2, 300 5, 540 2, 760 1,500 13, 200 15,000 For utilities: Additional amount needed to cover heat, light and power costs__. 3,000 6,000 Total, rent, communications, and utilities__ 49, 300 Amount needed to cover additional postage payments to the post office for administrative office mailings. For telephone and telegraph: Additional amount needed to cover telephone and telegraphic costs- Printing and reproduction: Additional amount needed to cover printing costs of the Monthly Catalog of U.S. Government Publications and index_--_Additional amount needed to cover printing costs of despository library copies of GPO material for presently established libraries Additional amount needed to cover printing costs of depository Additional amount needed to cover printing costs of price lists of Additional amount needed to cover printing costs of the Selected Total, printing and reproduction____ Other services: Additional amount needed to cover costs of cleaning work areas Total, other services--- 18,600 270, 000 55, 000 21, 500 60,000 425, 100 6,000 24,000 190,000 220, 000 Breakdown of 1968 budget increases requested Continued Supplies and materials: Additional amount to cover costs of office supplies and office Additional amount needed to cover costs of stencils for ZIP coding Additional amount needed to cover the cost of mailing supplies due Total, supplies and materials___ Equipment: Amount requested to equip and furnish 3 additional bookstores outside Washington, D.C_-- Amount requested for Cheshire mailer to be used in conjunction with computerized address labels of Selected List of U.S. Government Publications____. Amount requested for 2 electric trucks for warehousing operations_ Amount requested for replacement and addition to existing addressing operations Amount requested for 3 ZIP code basic files to ZIP code all mailing lists of the Superintendent of Documents---- Total, equipment_--- Total of 1968 budget increases requested--- $10,000 10,000 4,900 800 12,000 37,700 19,800 35,000 15,000 18,900 2,300 91,000 1,198,000 INCREASES REQUESTED DISTRIBUTED TO PROGRAMS Increases requested for sales, agency and congressional distribution, and cataloging and indexing programs: Salaries Retirement, health, and insurance contributions_. Delivery services___. Telephone and telegrams_ Postage, administrative office mailings_ Utilities Catalogs and indexing_. Price lists____ Selected lists_ Repairs and alterations_ Sanitation Office supplies-- Mailing supplies Equipment Total for sales, agency and congressional distribution, and cata- 216,552 8,679 1,000 3,000 15,000 6,000 18,600 21,500 60,000 24,000 6,000 10,000 12,000 33,900 436, 231 |