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Mr. WELSH. Yes, sir, most of them. Mr. ANDREWS. And you will retain your force at 579? Mr. WELSH. Yes, sir. Mr. ANDREWS. Unless your workload increases to such an extent that you feel it is necessary to get additional employees?
Dr. MUMFORD. In that event we will use the contingency fund, if you allow us to do it.
Mr. ANDREWS. Who makes the determination as to whether or not additional employees will be selected and paid under this program?
Dr. MUMFORD. The Chief of the Card Division who is responsible for this Card Distribution Service makes periodic reports, very frequent reports to Mr. Cronin and to Mr. Welsh, the Director and the Associate Director of the Department. They in tum give me weekly reports as to the condition of the card business. They can advise with me as to when it is necessary to put additional employees on and whether the time has come when we are justified in using the contingency fund.
Mr. ÅNDREWS. You make the determination ?
Mr. WELSH. We have weekly statistics that the Card Division supplies to us so we are constantly acquainted with the workload.
Mr. ANDREWS. I am sure Dr. Mumford will not authorize any additional employees unless you feel they are needed.
Dr. MUMFORD. We would not, sír. We are constantly aware of the need of the libraries outside to get the cards as promptly as possible, and if we let too much of a timelag result, then we begin to get complaints about the delivery of the cards to the libraries.
Mr. ANDREWS. This is a self-supporting operation, is it not? Dr. MUMFORD. Yes, sir. It is more than self-supporting. We estimate, Mr. Chairman, that if all that is requested here is allowed we will return to the Treasury approximately 111 percent of the appropriation.
IIr. WELSH. We will be returning this fiscal year at least 125 percent.
Mr. ANDREWS. And 123 percent in 1966 ?
Mr. ANDREWs. You will have 1 year expenses?
Mr. ANDREWS. What did you say the sales income return is in dollars and cents?
Put them in the record, for the last 5 years.
Fiscal 1967, estimated, $5,800,000; obligations $4,648,600, for an estimated return of 125 percent. As of the end of March we had returned 98 percent of the appropriation, so it is reasonably certain we will return 125 percent.
Mr. ANDREWS. You feel sure you will ?
Mr. Welsh. Yes, sir.
On that table, I can revise the number of cards upward. It appears now that rather than 69 million estimated to be sold in 1967 it will be closer to 70 million, possibly 71 million.
Mr. ANDREWS. What does a card sell for? Mr. WELSH. We have varying price schedules. It depends on the number of cards and the type of service.
Dr. MUMFORD. A full set of cards for author, title, and subjects and added entities would run about 27 cents.
Mr. ANDREWS. You give me this sheet showing the prices of the Library of Congress catalog cards.
Cards ordered by LC number, 10 cents for the first copy and three more copies of the same card which are ordered at the same time.
Mr. WELSH. Prices are reviewed periodically to insure that we are returning the appropriation plus 10 percent.
Mr. ANDREWS. Mr. Yates? We are on "Distribution of catalog cards."
Program by activities: 10 Purchase of books and library materials (obligations)..--
Financing: 16 Comparative transfer to other accounts...21. Unobligated balance available, start of year.. 24 Unobligated balance available, end of year...
New obligational authority (appropriation).--Relation of obligations to expenditures: 10 Total obligations.. 70 Receipts and other offsets (items 11-17). 71 Obligations affecting expenditures. 72 Obligated balance, start of year... 74 Obligated balance, end of year... 90 Expenditures.---
Mr. ANDREWS. Books for the general collections. You are requesting $590,000 for fiscal year 1968 which, when you consider the comparative transfer to salaries and expenses, Library of Congress, is the same as the 1967 adjusted appropriation.
Is that correct?
Dr. MUMFORD. This was the money which we had earmarked for the microfilming of deteriorating materials, and in order to get it into the preservation package we brought it out of this appropriation and put it into Library of Congress, salaries and expenses.
The reduction here results in an increase by $210,000 in the other appropriation. Nr. ANDREWS. We shall insert 181 of the justifications.
(The page follows:) 1967 regular bill.---
-- $800,000 Less: Comparative transfer to “Salaries and expenses, Library of Congress"
Mr. ANDREWS. How many additions will be made to the Library collection in 1968 through this appropriation and through other sources ?
Mr. Welsh. It is an estimate, sir, but it will be in the area of 510,000 pieces through this appropriation.
Mr. ANDREWS. Is that about normal ?
PERCENTAGE OF OVERSEA ACQUISITIONS Mr. ANDREWS. Is there any change in the percentage of this appropriation that is spent for foreign purchases?
Mr. WELSH. No, sir. We are continuing at about the same level as last year.
Mr. ANDREWS. Last year was 67 or 68 percent?
Mr. ANDREWS. You mean 68 percent of this appropriation is spent overseas for foreign purchases ?
Mr. WELSH. Yes.
Mr. WELSH. Primarily because we can rely upon copyright and gift for receipt of much of our domestic monographic publications.
Mr. ANDREWS. What types of books and how do you buy them overseas?
Mr. WELSH. In Western Europe, for example, bibliographies are flown to the Library and sent to our recommending officers who go through these bibliographies and make selections.
Orders for selected items are prepared and such orders are returned to either a dealer in countries where we do not have an overseas office, or, in countries where we do have an office, to that office.
Dr. MUMFORD. This is a reflection of the rapid turnover here, Mr. Chairman, which results in the employment on savings of people over and beyond the budgeted number. Otherwise we would be way below the budgeted number.
Mr. ANDREWS. See if I understand this. You say you have 439 positions budgeted.
Mr. WELSH. Yes, sir.
Mr. WELSH. Partly out of the contingency fund and partly out of savings accrued by deferring some of our publications originally budgeted for printing in 1967.
Mr. ANDREWS. That gives you a total of 605 people on the payroll under this Department ? Mr. WELSH. Yes, sir. That is as of now.
USE OF CONTINGENCY FUND
Mr. ANDREWS. You are paying them from contingent money?
Provided, That $200,000 of this appropriation shall be apportioned for use pur suant to section 3679 of the Revised Statutes, as amended, 31 U.S.C. 665, only to the extent necessary to provide for expenses, excluding permanent persona services, for workload increases not anticipated in the budget estimates and which cannot be provided for by normal budgetary adjustments.
Is that the money that is used to pay these 166 unbudgeted positions Mr. WELSH. Part of that is that money and part of it accrues fron the deferring of certain printing. We used all of the contingency funt and needed additional money as the result of the increase in th workload.
Mr. ANDREWS. Last year in the committee report we said:
The formal budgetary justifications ought to contain an accounting for any us made or contemplated of the contingency fund included to cover unbudgeted bus ness volume.
On what page of the justification does this information appear Briefly summarize this information for us.
Mr. Welsh. I do not have that, sir.
Mr. RossITER. There are no pages in this devoted to that, Mr. Chair man. I am afraid I was remiss.
Mr. ANDREWS. What consideration, if any, did you give to that com mittee language in last year's committee report?
Did you read it?
Dr. MUMFORD. I think we have followed the direction of the lar guage, Mr. Chairman, in that it has been used to pay expenses for wor that was not anticipated at the time the regular budget request wi placed. The business grew faster than our expectation. It was nece sary to use all of the contingency fund.
INEVITABLE GROWTH OF LIBRARY
Mr. ANDREWS. Is it correct to say that you have a Library that is really growing in all departments ?
Dr. MUMFORD. I think that is correct, Mr. Chairman. Jr. ANDREWS. And you predict it will continue to grow? Dr. MUMFORD. I think it will. I think it is inevitable. Mr. ANDREWS. What is your expression—that a library either grows or stagnates !
Dr. MUMFORD. Yes, sir; that it cannot stand still. It is inevitable for a large research library, such as the Library of Congress, to growincidentally, Mr. Chairman, I was quoting from you. Mr. ANDREWS. You concurred in that statement? Dr. MUMFORD. Yes, sir.
NUMBER OF POSITIONS AND EMPLOYEES
Mr. ANDREWS. You say you have 605 people on the payroll at this time. Mr. W'ELSH. Yes, sir. Mr. ANDREWS. You want an additional 140 ?
Mr. WELSH. The 140 will be largely replacing the 166 we now have on savings. Mr. ANDREWS. As of now you are budgeted for 439 positions. Mr. WELSH. Yes, sir.
Mr. ANDREWS. If this request is granted you wind up with fewer employees than you have at the present time.
Dr. MUMFORD. Yes, sir; but if you continue to allow us the contingent fund we will be able to go above that number if the business increased beyond our expectations.
Mr. WELSH. 44 of the 166 are half time, sir. Mr. ANDREWS. You would make them full time if you got this request? Mr. WELSH. Yes; for those that are trained. Dr. MUMFORD. It may not be the same person in every case. Mr. ANDREWS. I imagine you have quite a turnover in this group of 166 unbudgeted positions.
Jr. W'ELSH. These are primarily lower grades, in the card drawing, arranging, and billing operations.
Mr. ANDREWS. How many vacancies do you have as of some recent date?
Nr. WELSH. We have no vacancies in budgeted jobs.
NEED FOR 140 NEW POSITIONS
Mr. ANDREWS. We have already agreed that 140 new positions is a lot of people.
Suppose you justify this as best you can ?
First, may I give you some statistics to reflect the increase in business? As of the end of April the number of order slips which we received this year showed 12,068,000 compared to last year's 10,760,000. This is 12.2 percent increase in business.