I would like to use one of our publications as an illustration of the difficulty of anticipating this.

Several years ago you gave us the money to produce this volume of subject headings which was printed with the aid of a computer.

Our initial judgment was for an edition of 5,000.

We then increased it to 8,000. Before the official announcement that this item was available to the general public we had sold more than half of these copies. They are nearly all sold now.

We are considering going back for reprinting. This is also true of our other publications. The List of Subject Headings is a substantial publication.

Mr. ANDREWS. How many pages in that?

Mr. WELSH. 1,432 pages.

Mr. ANDREWS. How many entries? Does it show?

Mr. WELSH. No, sir.

Mr. ANDREWS. What does that book sell for?

Mr. WELSH. $15.

Mr. ANDREWS. From the Government Printing Office?

Mr. WELSH. It is printed by the GPO but sold by the Card Division. It is completely self-supporting.

Mr. ANDREWS. How many have you sold?

Mr. WELSH. As of 2 weeks ago almost 7,000 copies.

Mr. ANDREWs. Is it new?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. When was it published?

Mr. WELSH. November of last year.

Dr. MUMFORD. One great advantage of having it done this way in computer form is that it can be updated easily and economically, whereas previously there would be a long timelag between the new editions, and the new edition would be expensive.

Mr. ANDREWS. What organizations or people buy that?
Mr. WELSH. Libraries principally.

Continuing with the justifications for additional staff 13 are required to implement a mechanization project.

Should I explain the mechanization project at this time?

Mr. ANDREWS. Yes, if you would.

Mr. WELSH. As I said earlier, there are certain operations in the Card Division that are routine and repetitive in nature. We believe that these can be mechanized. It will result in a speedup of the service and also lead to savings.

There are a considerable number of people involved in these operations and the number of operational steps are numerous.

Mechanization of this particular phase of the operation, Mr. Chairman, will demonstrate savings and also improve the service. Mr. ANDREWS. Where will these employees be housed?

Mr. WELSH. In the Navy Yard Annex.

Mr. ANDREWS. All of them?

Mr. WELSH. Yes, sir. Most of the 140 are the floater type who have no desks.

Mr. ANDREWS. I believe you said they will ultimately replace the 166 you have unbudgeted now?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. If this money is appropriated and you are authorized to get the 140 additional employees, you will phase out the 166 unbudgeted positions?

Mr. WELSH. Yes, sir, most of them.

Mr. ANDREWS. And you will retain your force at 579?
Mr. WELSH. Yes, sir.

Mr. ANDREWS. Unless your workload increases to such an extent that you feel it is necessary to get additional employees?

Dr. MUMFORD. In that event we will use the contingency fund, if you allow us to do it.

Mr. ANDREWS. Who makes the determination as to whether or not additional employees will be selected and paid under this program? Dr. MUMFORD. The Chief of the Card Division who is responsible for this Card Distribution Service makes periodic reports, very frequent reports to Mr. Cronin and to Mr. Welsh, the Director and the Associate Director of the Department. They in turn give me weekly reports as to the condition of the card business. They can advise with me as to when it is necessary to put additional employees on and whether the time has come when we are justified in using the contingency fund.

Mr. ANDREWs. You make the determination?

Dr. MUMFORD. Yes, sir.

Mr. WELSH. We have weekly statistics that the Card Division supplies to us so we are constantly acquainted with the workload.

Mr. ANDREWS. I am sure Dr. Mumford will not authorize any additional employees unless you feel they are needed.

Dr. MUMFORD. We would not, sir. We are constantly aware of the need of the libraries outside to get the cards as promptly as possible, and if we let too much of a timelag result, then we begin to get complaints about the delivery of the cards to the libraries.

Mr. ANDREWS. This is a self-supporting operation, is it not?
Dr. MUMFORD. Yes, sir. It is more than self-supporting.

We estimate, Mr. Chairman, that if all that is requested here is allowed we will return to the Treasury approximately 111 percent of the appropriation.

Mr. WELSH. We will be returning this fiscal year at least 125 per

ent.

Mr. ANDREWS. And 123 percent in 1966?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. Why do you predict a dip in the income for 1968 ? Mr. WELSH. The primary reason is that we will be building up our inventory, paying for additional printing costs for catalogs andMr. ANDREWS. You will have 1 year expenses?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. What did you say the sales income return is in dollars and cents?

Put them in the record, for the last 5 years.

Mr. WELSH. That is on the table on page 165, sir.

Mr. ANDREWs. Read them in there.

Mr. WELSH. In 1966 the return to Treasury was $5,046,417.

Mr. ANDREWS. What was the appropriation?

Mr. WELSH. $4,099,277, for a return of 123 percent.

Fiscal 1967, estimated, $5,800,000; obligations $4,648,600, for an estimated return of 125 percent. As of the end of March we had returned 9 percent of the appropriation, so it is reasonably certain we will return 125 percent.

Mr. ANDREWS. You feel sure you will?

Mr. WELSH. Yes, sir.

Fiscal 1968, estimated, $7,250,000.

Mr. ANDREWS. Income?

Mr. WELSH. Yes, sir. Obligations, $6,511,000.

Mr. ANDREWS. 111 percent?

Mr. WELSH. Yes, sir.

On that table, I can revise the number of cards upward. It appears now that rather than 69 million estimated to be sold in 1967 it will be closer to 70 million, possibly 71 million.

Mr. ANDREWs. What does a card sell for?

Mr. WELSH. We have varying price schedules. It depends on the number of cards and the type of service.

Dr. MUMFORD. A full set of cards for author, title, and subjects and added entities would run about 27 cents.

Mr. ANDREWS. You give me this sheet showing the prices of the Library of Congress catalog cards.

Cards ordered by LC number, 10 cents for the first copy and three more copies of the same card which are ordered at the same time.

Mr. WELSH. Prices are reviewed periodically to insure that we are returning the appropriation plus 10 percent.

Mr. ANDREWS. Mr. Yates? We are on "Distribution of catalog cards." Mr. YATES. I have no questions, Mr. Chairman.

Mr. ANDREWS. Off the record.

(Discussion held off the record.)

Mr. ANDREWS. Books for the general collections. You are requesting $590,000 for fiscal year 1968 which, when you consider the comparative transfer to salaries and expenses, Library of Congress, is the same as the 1967 adjusted appropriation.

Is that correct?

Dr. MUMFORD. Yes, sir.

Mr. ANDREWS. What is that comparative transfer?

Dr. MUMFORD. This was the money which we had earmarked for the microfilming of deteriorating materials, and in order to get it into the preservation package we brought it out of this appropriation and put it into Library of Congress, salaries and expenses.

The reduction here results in an increase by $210,000 in the other appropriation.

Mr. ANDREWS. We shall insert 181 of the justifications. (The page follows:)

1967 regular bill_.

Less: Comparative transfer to "Salaries and expenses, Library of

Congress"

1968 estimates___

1967 adjusted__

Net increase_

ESTIMATED ADDITIONS TO THE COLLECTIONS

$800,000

-210, 000

590,000 590,000

Mr. ANDREWS. How many additions will be made to the Library collection in 1968 through this appropriation and through other sources? Mr. WELSH. It is an estimate, sir, but it will be in the area of 510,000 pieces through this appropriation.

Mr. ANDREWs. Is that about normal?

Mr. WELSH. Yes, sir. There may be a slight increase.

PERCENTAGE OF OVERSEA ACQUISITIONS

Mr. ANDREWS. Is there any change in the percentage of this appropriation that is spent for foreign purchases?

Mr. WELSH. No, sir. We are continuing at about the same level as last year.

Mr. ANDREWS. Last year was 67 or 68 percent?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. You mean 68 percent of this appropriation is spent overseas for foreign purchases?

Mr. WELSH. Yes.

Mr. ANDREWS. Tell us a little something about that.

Mr. WELSH. Primarily because we can rely upon copyright and gift for receipt of much of our domestic monographic publications. Mr. ANDREWS. What types of books and how do you buy them

overseas?

Mr. WELSH. In Western Europe, for example, bibliographies are flown to the Library and sent to our recommending officers who go through these bibliographies and make selections.

Orders for selected items are prepared and such orders are returned to either a dealer in countries where we do not have an overseas office, or, in countries where we do have an office, to that office.

Dr. MUMFORD. This is a reflection of the rapid turnover here, Mr. Chairman, which results in the employment on savings of people over and beyond the budgeted number. Otherwise we would be way below the budgeted number.

Mr. ANDREWS. See if I understand this. You say you have 439 positions budgeted.

Mr. WELSH. Yes, sir.

Mr. ANDREWS. And 166 additional?

Mr. WELSH. Temporary, some of which are part time.

Mr. ANDREWS. Are they budgeted?

Mr. WELSH. No, sir.

Mr. ANDREWS. How do you pay

them?

Mr. WELSH. Partly out of the contingency fund and partly out of savings accrued by deferring some of our publications originally budgeted for printing in 1967.

Mr. ANDREWS. That gives you a total of 605 people on the payroll under this Department?

Mr. WELSH. Yes, sir.

That is as of now.

USE OF CONTINGENCY FUND

Mr. ANDREWS. You are paying them from contingent money? Mr. WELSH. Yes, sir.

Mr. ANDREWS. And deferring printing?

Mr. WELSH. Yes, sir.

Mr. ANDREWS. I read here from page 113:

Provided, That $200,000 of this appropriation shall be apportioned for use pursuant to section 3679 of the Revised Statutes, as amended, 31 U.S.C. 665, only to the extent necessary to provide for expenses, excluding permanent persona! services, for workload increases not anticipated in the budget estimates and which cannot be provided for by normal budgetary adjustments.

Is that the money that is used to pay these 166 unbudgeted positions? Mr. WELSH. Part of that is that money and part of it accrues from the deferring of certain printing. We used all of the contingency fund and needed additional money as the result of the increase in the workload.

Mr. ANDREWS. Last year in the committee report we said:

The formal budgetary justifications ought to contain an accounting for any use made or contemplated of the contingency fund included to cover unbudgeted busi ness volume.

On what page of the justification does this information appear Briefly summarize this information for us.

Mr. WELSH. I do not have that, sir.

Mr. ROSSITER. There are no pages in this devoted to that, Mr. Chair man. I am afraid I was remiss.

Mr. ANDREWS. What consideration, if any, did you give to that com mittee language in last year's committee report?

Did you read it?

Mr. ROSSITER. Yes, sir.

Dr. MUMFORD. I think we have followed the direction of the lan guage, Mr. Chairman, in that it has been used to pay expenses for wor that was not anticipated at the time the regular budget request wa placed. The business grew faster than our expectation. It was neces sary to use all of the contingency fund.