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INCREASE FOR WITHIN-GRADE INCREASES AND REALLOCATIONS
Mr. ANDREWS. You are requesting an increase of $52,174 for ingrade increases and other anticipated increases in salary costs. Is that correct?
Dr. MUMFORD. Yes, sir.
Dr. MUMFORD. This is similar to the item which appears in the other appropriations.
INCREASE FOR PRINTING
Mease of that, Dean
Mr. ANDREWS. You are requesting an increase of $937,000 for printing as follows:
One, pay increase at the Government Printing Office, $24,000. Is that mandatory?
Dr. MUMFORD. Yes, sir.
Dr. MUMFORD. It was the result of an increase in pay. These costs automatically are reflected in our printing bills.
Mr. ANDREWS. In other words, costs at the Government Printing Office have increased. When you ask them to do work you have to pay according to the increased cost of operation which they have experienced ?
Dr. MUMFORD. That is correct. Mr. ANDREWS. “Printing of catalog cards." There you ask for an increase of $441,000.
Explain that, Dr. Mumford. Mr. WELSH. We anticipate a need to print an additional 32 million catalog cards in 1968.
In 1967 we are printing 101 million cards. We expect to need 32 million more in 1968 for sale and inventory purposes.
Mr. ANDREWS. Your volume of business is increasing? Mr. WELSH. Yes, sir. Mr. ANDREWS. You are required to print more cards, and the cost of printing has increased. Therefore you need this $441,000. Is that the size of it?
Mr. WELSH. Yes, sir. Mr. ANDREWS. Next, you have “Printing of book catalogs and other publications," an increase of $472,000. Does the same answer apply to that question ? Mr. WELSH. Yes, sir. There is another explanation as well.
With the increased cataloging we are able to do in the Library there are more cards that need to be produced in our book catalogs. With the greater sales of our publications there is need to go back to reprint many of our publications which go out of print much more rapidly than anticipated.
INCREASE FOR OFFICE SUPPLIES Mr. ANDREWS. You are requesting an increase of $5,000 for office supplies?
Mr. WELSH. That is right.
Mr. WELSH. It is necessary to keep pace with the increased sales activity.
Mr. ANDREWS. What do you mean by office supplies?
Mr. WELSH. Envelopes, stationery, packing materials for the cards and books.
INCREASE FOR LONG-DISTANCE PHONE
Mr. ANDREWS. You are requesting an increase of $5,000 for long-distance telephone. What about that item?
Mr. WELSH. The explanation there is the same as it was for the longdistance telephone in the Library of Congress salaries and expenses appropriation. The Library's share has been raised on long-distance telephone calls.
This cost must be borne by the Card Division appropriation. Mr. ANDREWS. Is this money in your budget for long-distance telephone calls a part of the earlier request you made for the Library of Congress for long-distance telephone calls?
Mr. WELSH. It is an addition to the cost mentioned under Library of Congress salaries and expenses. This appropriation has to bear its own costs.
Mr. ANDREWS. What kinds of long-distance calls do you make?
Mr. WELSH. To subscribers, book publishers, libraries throughout the country.
Mr. ANDREWS. Is this for the same FTS?
INCREASE FOR SPECIAL MECHANIZATION
Mr. ANDREWS. You are requesting $50,000 for special mechanization.
Mr. WELSH. Yes, sir. We look upon this as a three-phase program. We are aware that we cannot continue to meet the needs of the libraries interested in our services by simply adding additional staff. Space is a problem and recruitment of additional personnel is difficult.
We believe there are certain of our operations that are routine and repetitive and which can be mechanized. This request looks forward in mechanizing those operations.
Hopefully the first phase can be completed in fiscal 1968.
REQUEST 140 NEW POSITIONS
Mr. ANDREWS. You are requesting an increase of $823,512 for 140 new positions. That is a record; is it not?
Mr. WELSH. It is indeed, sir.
NUMBER OF POSITIONS AND EMPLOYEES Mr. ANDREWS. How many employees do you have authorized now? Jr. WELSH, 439 budgeted positions.
Mr. ANDREWS. How many actually on the payroll as of a recent date?
Mr. WELSH. 166 in addition to that.
Dr. MUMFORD. This is a reflection of the rapid turnover here, Mr. Chairman, which results in the employment on savings of people over and beyond the budgeted number. Otherwise we would be way below the budgeted number.
Mr. ANDREWS. See if I understand this. You say you have 439 positions budgeted.
Mr. WELSH. Yes, sir. Mr. ANDREWS. And 166 additional? Mr. WELSH. Temporary, some of which are part time. Mr. ANDREWS. Are they budgeted ? Mr. WELSH. No, sir. Mr. ANDREWS. How do you pay them? Mr. WELSH. Partly out of the contingency fund and partly out of savings accrued by deferring some of our publications originally budgeted for printing in 1967.
Mr. ANDREWS. That gives you a total of 605 people on the payroll under this Department? Mr. WELSH. Yes, sir. That is as of now.
USE OF CONTINGENCY FUND
Provided, That $200,000 of this appropriation shall be apportioned for use pursuant to section 3679 of the Revised Statutes, as amended, 31 U.S.C. 665, only to the extent necessary to provide for expenses, excluding permanent personal services, for workload increases not anticipated in the budget estimates and which cannot be provided for by normal budgetary adjustments.
Is that the money that is used to pay these 166 unbudgeted positions? Mr. WELSH. Part of that is that money and part of it accrues from the deferring of certain printing. We used all of the contingency fund and needed additional money as the result of the increase in the workload.
Mr. ANDREWS. Last year in the committee report we said:
The formal budgetary justifications ought to contain an accounting for any use made or contemplated of the contingency fund included to cover unbudgeted business volume.
On what page of the justification does this information appear? Briefly summarize this information for us.
Mr. WELSH. I do not have that, sir.
Mr. ROSSITER. There are no pages in this devoted to that, Mr. Chairman. I am afraid I was remiss.
Mr. ANDREWS. What consideration, if any, did you give to that committee language in last year's committee report?
Did you read it?
Dr. MUMFORD. I think we have followed the direction of the language, Mr. Chairman, in that it has been used to pay expenses for work that was not anticipated at the time the regular budget request was placed. The business grew faster than our expectation. It was necessary to use all of the contingency fund.
INEVITABLE GROWTII OF LIBRARY
Mr. ANDREWS. Is it correct to say that you have a Library that is really growing in all departments ?
Dr. MUMFORD. I think that is correct, Mr. Chairman. Mr. ANDREWS. And you predict it will continue to grow? Dr. MUMFORD. I think it will. I think it is inevitable. Mr. ANDREWS. What is your expression—that a library either grows or stagnates ?
Dr. MUMFORD. Yes, sir; that it cannot stand still. It is inevitable for a large research library, such as the Library of Congress, to growincidentally, Mr. Chairman, I was quoting from you. Mr. ANDREWS. You concurred in that statement? Dr. MUMFORD. Yes, sir.
NUMBER OF POSITIONS AND EMPLOYEES
Mr. ANDREWS. You say you have 605 people on the payroll at this time. Mr. WELSH. Yes, sir. Mr. ANDREWS. You want an additional 140 ? Mr. WELSH. The 140 will be largely replacing the 166 we now have on savings.
Mr. ANDREWS. As of now you are budgeted for 439 positions.
Mr. ANDREWS. If this request is granted you wind up with fewer employees than you have at the present time.
Dr. MUMFORD. Yes, sir; but if you continue to allow us the contingent fund we will be able to go above that number if the business increased beyond our expectations. Mr. WELSH. 44 of the 166 are half time, sir.
Mr. ANDREWS. You would make them full time if you got this request? Mr. WELSH. Yes; for those that are trained. Dr. MUMFORD. It may not be the same person in every case. Mr. ANDREWS. I imagine you have quite a turnover in this group of 166 unbudgeted positions.
Mr. Welsh. These are primarily lower grades, in the card drawing, arranging, and billing operations.
Mr. ANDREWS. How many vacancies do you have as of some recent date?
Mr. WELSH. We have no vacancies in budgeted jobs.
NEED FOR 140 NEW POSITIONS Mr. ANDREWS. We have already agreed that 140 new positions is a lot of people.
Suppose you justify this as best you can?
First, may I give you some statistics to reflect the increase in business? As of the end of April the number of order slips which we received this year showed 12,068,000 compared to last year's 10,760,000. This is 12.2 percent increase in business.
I would like to use one of our publications as an illustration of the difficulty of anticipating this.
Several years ago you gave us the money to produce this volume of subject headings which was printed with the aid of a computer.
Our initial judgment was for an edition of 5,000.
We then increased it to 8,000. Before the official announcement that this item was available to the general public we had sold more than half of these copies. They are nearly all sold now.
We are considering going back for reprinting. This is also true of our other publications. The List of Subject Headings is a substantial publication.
Mr. ANDREWS. How many pages in that?
Mr. WELSH. It is printed by the GPO but sold by the Card Divi-
Dr. MUMFORD. One great advantage of having it done this way in computer form is that it can be updated easily and economically, whereas previously there would be a long timelag between the new editions, and the new edition would be expensive.
Mr. ANDREWS. What organizations or people buy that?
Continuing with the justifications for additional staff 13 are required to implement a mechanization project.
Should I explain the mechanization project at this time?
Mr. WELSH. As I said earlier, there are certain operations in the Card Division that are routine and repetitive in nature. We believe that these can be mechanized. It will result in a speedup of the service and also lead to savings.
There are a considerable number of people involved in these operations and the number of operational steps are numerous.
Mechanization of this particular phase of the operation, Mr. Chairman, will demonstrate savings and also improve the service.
Mr. ANDREWS. Where will these employees be housed?
Mr. Welsh. Yes, sir. Most of the 140 are the floater type who have no desks.
Mr. ANDREWS. I believe you said they will ultimately replace the 166 you have unbudgeted now? Mr. WELSH. Yes, sir.
Mr. ANDREWS. If this money is appropriated and you are authorized to get the 140 additional employees, you will phase out the 166 unbudgeted positions?