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INCREASES 2. Ingrade increases and other anticipated increases in salary costs_.
Funds are requested to cover the cost of within-grade increases and reallocations as follows: Salaries
To provide for increased workload and to reduce arrearages
4 GS-7, 9 GS-4 and 2 GS-3---
To provide staff for management study of the Copyright Office
1 GS-14, 1 GS-12 and 1 GS-4-----
30, 809 2, 003
Ratio of total income to obligations : 140 percent.
The following table compares income and obligations for the fiscal years 1963 to 1968:
--- $1,077, 747 $1, 133, 546 |$1, 208, 014 |$1, 470, 249 $1,754, 653 $1,842, 385 Estimated value of materials selected by the Library..
584, 756 854, 273 1, 134, 882 1,443, 149 1,472,012 1, 545, 612
1, 662, 503 | 1,987, 8192, 342, 896 2,013, 398 3,226, 665 3,387, 997 Obligations: Salaries.
1, 476, 021 | 1,584, 925 | 1, 719,000 1,963, 239 2, 233, 325 2,372, 125 Other obligations.... 196, 802 193, 075 195, 200 104,834 98,875
98.875 Total. 1, 627,823 1,778,000 1,914, 2002,068,073 2, 332, 200
2, 471,000 Ratio of total income to obligations (percent)
140 Ratio of fees applied to obligations
There has been no increase in staff in the Register's Office since 1957. The Register, Deputy Register, Assistant Register, and General Counsel have spent a great deal of their time since 1961 working on the revision program.
Because of this involvement with the revision program, there has been little time to study the equally important matter of improving the organizational structure of the Office in the light of the possibilities afforded by newly developing technology. The Office is also faced with a reorganization of the structure of the Office if the copyright revision bill becomes law. Such studies are advisable even without reference to the new bill. To supervise the studies we request a GS-14 Management Officer and a GS-12 Management Analyst. A GS 4 Secre tary and a GS-4 Clerk will be necessary to support the management studies and the additional clerical work in the Register's Office. New positions requested: 1 GS-14 Management officer -
$15, 106 1 GS-12 Management analyst
10, 927 1 GS-4 Correspondence clerk.-1 GS-4 Secretary ----
35,585 Personnel benefits.---
- 2, 631 Total positions (4) -----
-- 38, 216 Cataloging Division
The Cataloging Division remained in a generally non-current situation al though some improvement was made in 1966. Comparison of figures for the largest classes of registration (books and music) shows the following improvements: where the cataloging of books was current in not a single week of 1965, it was current 11 weeks in 1966; where the cataloging of music was current in only 3 weeks of 1965, it was current in 1966 for 28 weeks in the case of published music, and 11 weeks in unpublished music. The addition of 4 clerks (GS-4) is necessary to obtain and maintain currency in handling the anticipated workload. New positions requested : 4 GS-4 Clerks at $4,776--
$19, 104 Personnel benefits--------
1,500 Total positions (4) --
20, 610 Examining Division
The total workload for the Examining Division for 1968 is estimated at 377,600 cases. This figure includes the claims registered and cases involving rejec. tions, correspondence, defective claims, and reexamination upon further sub
mission. Between 13% and 15% of the cases are the more difficult ones requiring extended and technical correspondence.
Because of the increase in new kinds of material, such as computer programs, being received for registration and the more complex nature of all the material in general, it has become necessary to examine the claims in greater depth. For these reasons, along with the increase in registrations, four additional positions are requested. New positions requested : 2 GS-7 Examiners at $6,451---
$12, 902 2 GS-4 Correspondence clerks at $4,776_
Total, positions (4)------
24, 189 Reference Division
There has been a sharp increase in titles searched in the Reference Search Section : 84,488 in 1965, 104,037 in 1966, and 125,168 estimated for 1967. Two searchers GS-7 are requested to enable the Division to continue to search and report copyright registration data promptly. New positions requested : 2 GS-7 Reference searchers at $6,451.
---- $12, 902 Personnel benefits..
Total, positions (2) ----
13, 883 Service Division
Each year has brought an increase in the amount of mail handled, the connection of applications with their respective deposited items and fees, the preparation of master index cards, and files. 640,490 pieces of mail were received and dispatched in 1965; in 1966, the figure rose to 706,660. To handle the additional workload estimated in fiscal 1968 the Division will require an addtional 4 positions. New position requested : 2 GS 4 accounting clerks at $4,776_---
$9, 552 1, GS-3 mail clerk.--
4,269 1 GS-3 deck attendant-------
Total new positions requested:
------ 108, 135 Personnel benefits-----------------
------ 8, 289 18 positions required-------
116, 424 Mr. ANDREWS. You are requesting a total of $2,471,000 for 1968, an increase of $138,800 over the 1967 appropriation; is that correct?
BASIS FOR 15 NEW POSITIONS REQUESTED Dr. MUMFORD. Yes, sir. As I indicated in my preliminary statement of these 18 positions, 15, at a cost of $83,360, were directly related to the business of registration, assignment, deposit, correspondence. In other words, handling the volume of applications for copyright registration and three of them are related to management study procedures with a view of
mechanizing or automating or otherwise improving the operations of the Copyright Office.
I would be glad if Mr. Kaminstein would elaborate on this. Mr. KAMINSTEIN. Mr. Chairman, the most important thing that has happened to us is the fact that less than a month ago the House passed H.R. 2512, which is a complete revision of the copyright law. That bill is now before the Senate Judiciary Committee. If that bill becomes law the operations of the Copyright Office will be changed markedly. We would have to take care of a much greater volume of work gradually building up over the years. It would have an immediate impact in such areas as the registration of jukeboxes, some 468,000 of them, which we would do under section 116 of the new bill. The Register is designated in the statute as a "passive trustee” to turn over the sums collected to the District court and to recover his expenses in running the operation before he turns over this fund.
More important, I think, from the viewpoint of the country at large the Copyright Office stands at a turning point. It is estimated that by 1980, the information industries will account for half the national gross product. A good many of these industries depend on the copyright law for protection-publishing, broadcasting, motion pictures, et cetera. This means that there is a remarkable development, almost a revolution, going on in this entire area and this accounts in part for the difficulties encountered by the bill.
MAJOR FEATURES OF THE REVISION BILL
Mr. ANDREWS. You are telling us that if the copyright bill recently passed by the House, now pending in the Senate, becomes law, then that new bill will have an impact on the operation of your Copyright Office?
Mr. KAMINSTEIN. A very marked one.
Mr. KAMINSTEIN. As the volume builds up. Right now our great need is for planning. The revision bill, if enacted this year, would go into effect January 1, 1969. We would need at least a year or more to plan for the kind of operation we would have to conduct.
Mr. ANDREWS. You are expert in the field of copyrights. What are the glaring differences between the new law and the old law?
Mr. KAMINSTEIN. The fact that your old law was written in 1909.
Mr. ANDREWS. That is a long time ago, but some of our best laws are the oldest laws. We have not had any better laws since the Ten Commandments were written.
Mr. KAMINSTEIN. If we could operate under those
Mr. ANDREWS. Some people have no more respect for the Ten Commandments than they have for the Constitution of the United States.
What are some of the glaring differences between the new law, if it becomes law—the bill that was passed by the House and now pending in the Senate—and the old 1909 copyright law.
Mr. KAMINSTEIN. Under the 1909 law you did not have to deal with the question of motion pictures. That came into the law in 1912. In
addition you now have talking pictures, you have television, radio, One aspect that has developed so rapidly even the House Judiciary Committee did not have time to consider it fully, and that is the impact of the computer—the information that will be stored in the computer, will be, in large part, copyrighted material. This will require a real balancing of interests as to how that is to be done, and how it is to be paid for.
Mr. ANDREWS. In formulating this request that now appears before the committee for your appropriation for 1968, did you take into consideration the possibility of the copyright bill becoming law?
Mr. KAMINSTEIN. No, sir. The only thing we have tried to do is to ask for 3 people, at a cost of $33,064, who would do management work in planning for the changes that would have to be made. There is no personnel predicated on the new law going into effect at this time.
Dr. MUMFORD. In other words, the other 15 positions are based upon the present workload and anticipated increase under the present law.
TOTAL NUMBER OF EMPLOYEES Mr. ANDREWS. How many employees do you have? Mr. KAMINSTEIN. 293. Mr. ANDREWS. At the present time? Mr. KAMINSTEIN. That is right. Mr. ANDREWS. Do you have any vacancies? Mr. KAMINSTEIN. There have been from time to time. Our average personnel has been 290 during the past year and we have put indefinite and temporary employees on above that and paid them from what funds we have. Mr. ANDREWS. You have 293 authorized positions. Mr. KAMINSTEIN. That is right.
NEW POSITIONS REQUESTED Mr. ANDREWS. How many new positions are you seeking under this appropriation request?
Mr. KAMINSTEIN. Eighteen, at a cost of $116,424.
TIME REQUIRED TO PROCESS APPLICATIONS Mr. ANDREWS. What about the operation of the Copyright Office, including workload? Discuss that.
Mr. KAMINSTEIN. The last time I appeared here the committee was disturbed by the fact that it was taking us from 6 to 8 weeks to process applications.
Mr. ANDREWS. What is the length of time that it takes now to process applications?
Mr. KAMINSTEIN. I am glad to report that due to the fact we have had the additional positions that has come down to 3 weeks and in cer. tain categories now is a little below 3 weeks.
Mr. ANDREWS. In other words, the longest applicant for copyright would have to wait would be 3 weeks?
Mr. KAMINSTEIN. If it presents no real problem. If it presents problems then the correspondence will require a longer period.