Page images

separate serial publications—the largest operation of its kind in the world-and serves as a clearinghouse for information on serial literature for the entire nation.

To maintain ourrency in the recording of serials 2 GS-6 senior accessioners, at $5,867

$11, 734 4 GS-5 accessioners, at $5, 331...

- 21, 324 2 GS44 Serial sorters, at $4,776----

9, 552






42, 610 Personnel benefits-----

3, 312 8 positions--------

45, 922 Every hour, about one thousand separate pieces of material are received in this Division to be recorded in the Serial Record. Unfortunately, the staff available to record incoming serials has in recent years been insufficient to handle the steadily rising number of serials received. The result of this situation has been a large and growing arrearage of material to be processed, an arrearage which affects not only the efficiency of acquisitions, cataloging, and related operations in the Processing Department, but also seriously undermines the level of service provided by the Reference Department, the Law Library, and the Legislative Reference Service. In August of 1966, the arrea rage amounted to almost a quarter of a million pieces. Overtime work and a part-time night shift of temporary employees have now reduced the arrearage to less than 150,000 pieces, but these measures do not provide any real or lasting solution to the problem. The rate of acquisition still substantially exceeds the capacity of the regular staff to handle it, so that without the use of overtime or other emergency measures the arrearage will continue to grow unless additional personnel are hired to handle the increased intake. During fiscal 1967, an estimated 2,050,000 pieces of serial material will be received for processing. A good accessioner-that is, an employee who records information in the Serial Record-can process about 70,000 pieces per year. This means that we have a current need for 29 accessioners merely to process the current material being recieved. There are presently only 23 accessioners; an additional 6 accessioners (2 at grade GS-6 and 4 at grade GS-5) are requested. Two GS-4 serial sorters are also needed to handle the preliminary sorting of these additional materials.

To begin editing the Serial Record 1 GS-9 senior serial cataloger-----3 GS-7 serial catalogers, at $6,451-----1 GS-5 editorial assistant.


[ocr errors][ocr errors][ocr errors]

Total Personnel benefits...



32, 380 2, 463

5 positions.-

-------- 34, 843 Without adequate staff it has also been impossible to edit the Serial Record properly. Consequently, it does not accurately reflect the Library's holdings. This affects the level of service provided as seriously as the arrearage in accestioning. Out-of-date entries must be updated, changes in title must be recorded, Erroneous information must be corrected, and adequate cross references must be mande. The anticipated future automation of this record will be impossible before this editing task has been completed. To begin this process during fiscal 1968, de GS-9 senior serial cataloger, 3 GS-7 serial catalogers, and one GS-5 editorial assistant are requested. These positions will enable us to edit and revise an estimated 25,000 records, as well as to ascertain the magnitude of effort necessary to complete the task.

To eliminate the arrearage of new serials awaiting cataloging 5 GS-9 senior serial catalogers, at $7,696---Personnel benefits-----

[ocr errors]
[ocr errors]



[ocr errors]
[merged small][ocr errors]

Related to the problem of editing the Serial Record is the problem of arrearages in new serials awaiting cataloging. Statistics for the number of titles cataloged during the last five years and the growth of the cataloging arrearage are as follows:

New serial titles cataloged, 196368

[blocks in formation]

At the end of 1966, over 16,000 titles (representing about 65,000 pieces) were awaiting to be cataloged; because of the lack of staff this arrearage is increasing at a rate of over 4,000 titles per year. By the beginning of 1968, there will be over 20,000 titles in this arrearage. An additional 5 senior serial catalogers are needed to eliminate this arrearage and maintain currency. When this task is completed, these catalogers will be used to accelerate the editing of the Serial Record.

[ocr errors]

1, 243

To initiate claiming of missing serial issues 3 GS-5 serial claiming assistants, at $5,331---

----------- $13, 993 Personnel benefits------3 positions.------

--------- 17, 236 In order for the Library to have complete holdings of important serial publications, it is essential to claim issues never received from the source of acquisition and to order replacements for missing issues. Because of insufficient manpower, it has not been possible for the Serial Record Division to do this properly. A a result, the services rendered by the Library are seriously impaired by gaps in its serial holdings. The number of issues which should be claimed from the vendor or source of acquisitions or otherwise replaced has been estimated at 450,000, but in the absence of a claiming program the exact amount is unknown.

To begin a claiming program during fiscal 1968, three GS-5 claiming assist: ants are requested. At an estimated rate of 25,000 claims per year per assistant this would enable us to process around 75,000 claims for missing issues.

B. Catalog Maintenance and Catalog Publication Division. The maintenanc of the Library's general card catalogs is the responsibility of the Catalog Main tenance and Catalog Publication Division. During fiscal 1966, the Division pre pared and distributed almost three million cards to the Library's catalogs and special files, an increase of 15 percent over the previous year.

To maintain currency in preparing cards and filing them in the Library's car

catalogs 1 GS-9 assistant head of filing section---

$7, 69 15 GS-6 catalog filers, at $5,867------

AS, ON 3 GS-5 card preparation assistants, at $5.331

15, 2: 5 GS-3 arrangers, at $1,269----

21, 34

[merged small][ocr errors][merged small][merged small][merged small]

24 positions

143, 3As indicated by the table, it is anticipated that in the two years betwee the end of fiscal 1966 and the end of fiscal 1968—that is, during fiscal 1967 an 1968-the rapid increase in cataloging and printed catalog card output (cause in large part by expanded activities under the Higher Education Act of 196 will result in a fifty percent increase in the namber of cards received for pre aration and filing in the general card catalogs. An increase of fifty perce in the staff of the sections performing this work will therefore be needed. TŁ Card Preparation Section now has 16 staff members and an additional 8 position

five GS-3 arrangers and three GS-5 card preparation assistants) are requested ; the Filing Section now has 32 employees, and 16 more (fifteen GS-6 catalog filers and one supervisor) are requested.


Mr. ANDREWS. What is the total number of positions currently authorized ?

Dr. MUMFORD. For this particular operation? Jr. ANDREWS. Let me ask the question again. What is the total number of positions currently authorized ? Mr. RossITER. 2,644. Mr. ANDREWS. How many new jobs are you requesting overall ? Mr. RossITER. 332. Mr. ANDREWS. You are requesting 332 new positions overall. Mr. RossiTER. Yes, sir. Mr. ANDREWS. If granted, you would have total authorized positions of 2,976! Jr. RossITER. That is right.

Dr. MUMFORD. That includes 172 native personnel that are employed abroad and paid in foreign currencies.

Mr. INDREWS. How many vacancies do you have as of some recent reporting date?

Mr. LORENZ. Fifty-three in the Library of Congress general appropriation.

Mr. ANDREWS. Are any of the new positions requested currently funded from other sources ? Dr. MUMFORD. No, sir. Mr. ANDREWS. Are any of these new positions related to the estabishment of new programs?

Dr. MUMFORD. We mentioned two positions in connection with automation. That is not a new program. That is simply increasing the presart program. I do not think a single one relates to the establishment of a new program. Mr. ANDREWS. Where would these new people be housed ? Dr. MUMFORD. They would be in various places in the present two buildings. For instance, these people we are asking for to work on ** serial record would be working at this huge file in the serial record ävision, standing up most of the time, checking in serials. The card iers we are asking for would be filing into the public catalog, the official catalogs, and the various other catalogs of the Library. It does mt mean that each would have to have a desk or a location. Mr. ANDREWS. You would use them wherever needed ? Dr. MUMFORD. That is right.


Mr. ANDREWS. Is it planned to extend the evening and Saturday service in the reading rooms? Dr. MUMFORD. Yes, sir. Mr. ANDREWS. How much of the increase is devoted to this purpose ?

Dr. MOXFORD. Fourteen positions were requested for that purpose, Mr. Chairman, at $92,908.

Mr. İXDREWS. Why extend the service ? Could you readjust the bor so it would be open evenings and Saturdays rather than 9 a.m.

to 5 p.m., 5 days a week; open, say noon to 9 p.m. Tuesday through Saturday?

Dr. MUMFORD. We have examined the possibility very closely and we have a minimum number of staff on during the hours that we are now open. It would not be possible to spread the staff over longer hours. It would not be adequate for coverage.

Mr. ANDREWS. Do you anticipate an extensive use of the reading rooms on Saturdays if open?

Dr. MUMFORD. We think almost surely there will be from the requests we have had and the complaints that they were not open during those hours.

As I indicated, we will keep a record of it and report to the committee. When we extended the hours of the Main Reading Room and the Thomas Jefferson Room in the Annex a few years ago there was a considerable overall increase in the use of the Library, including the extra evening hours.

Mr. ANDREWS. Dr. Mumford, suppose you take up each group of new positions set out in the justifications and tell us what you have in mind, the need, et cetera.

Dr. MUMFORD. First of all, we are requesting eight positions to maintain currency in recording of serials. I referred to that earlier. That is on page 24 of the white sheets that I have asked to go into the record.

Mr. ANDREWS. Are we talking about the new positions requested which total 98 ?

Dr. MUMFORD. Yes, sir.

Mr. ANDREWS. You are giving us a breakdown of the new position: required ?

Dr. MUMFORD. Yes, sir. Then on page 26 we are asking for five posi tions to begin editing the serial record which I have described.

On page 27 we are asking for five positions to eliminate the arrearag of new serials awaiting cataloging.

On page 28, three positions to initiate claiming of missing seria issues.

That makes the total of 21 for the serial record. We are asking fo 24 positions to maintain currency in preparing cards and filing them in the Library's card catalogs.

Mr. ANDREWS. That is all, is it not?

Dr. MUMFORD. That makes a total of 45. On page 30 of the whit sheets there is a table which shows a big increase in the cards that al prepared and filed in the Library's principal catalogs.

Mr. ANDREWS. Without objection, we will insert that table in t} record.

(The page follows:)


The increase in workload in preparing and filing cards into the four ma catalogs during the last five years is shown in the following table:

Cards prepar and nied in *

Library's py Year:

cipal catals 1963

1. 540.0 1964

1, 680, o 1965

1,938, o 1966 -

2, 298,0 1967 estimate

650,0 1968 estimate

3, 450.C

Dr. MUMFORD. There are, in addition, a group of new positions requested in the Reference Department. Mr. ANDREWS. What do they total? Dr. MUMFORD. That is the 45 you are referring to. They are part of the total of 98.

We have mentioned the positions for extending the hours of opening of some of the special reading rooms.



Then on page 47 of the white sheets we are asking for 22 positions to maintain and strengthen the reference, bibliographic, and circulafion services, and to organize material, which is increasing at the rate of some 1 million items yearly, for service to readers. There is a breakdown on page 48: Two positions in the Geography and Map Division, two positions in Hispanic Division, one in the Loan Division, two in the Manuscript Division, and one in the Music Division, four positions in the Orientalia Division, one in Prints and Photographs, one in the Rare Books Division, and three in the Serial Division of the Reference Department. This is where the service on the serials is provided to the reader. Finally, five positions in the Stack and Reader Division are requested.

Mr. ANDREWS. That makes a total of 22. Dr. MUMFORD. Yes, sir. Jr. ANDREWS. Those are identified as 22 positions in the Reference Department, cost, $133,909.

Dr. MUMFORD. Yes, sir. This is for strengthening the service and lping to organize an increasing amount of material and providing rvice on it. Jr. ANDREWS. What is next?

Dr. MUMFORD. I do not know whether you want me to go into any Gore detail on these particular positions.

Jír. ANDREWS. No; you have identified the number requested.


Dr. MUMFORD. The next item is the Law Library. We are asking for one position in the Hispanic Law Division. Jr. ANDREWS. Is that library in the main building? Dr. MUMFORD. Yes, sir. Mr. ANDREWS. That is on page 71 ? Dr. MUMFORD. Yes, sir. For one legal specialist, a GS-12 and for a GS-5 Library Assistant the Year Eastern and African Law Division. Mr. ANDREWS. A total of three, cost $23,214. What use is made of your Foreign Law Library?

Dr. MUMFORD. Mr. Coffin, the Law Librarian is here and he may -laborate on that.

Jr. INDREWS. Has there been an increased use of the library durng the past 12 months ?

Jr. (OFFIx. Yes, sir; there has been quite an increase in the use of the Law Library in the main building during the past year. I have omne figures if you would care to have me read them.

« PreviousContinue »