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(five GS-3 arrangers and three GS-5 card preparation assistants) are requested ; the Filing Section now has 32 employees, and 16 more (fifteen GS-6 catalog filers and one supervisor) are requested.
TOTAL NUMBER OF POSITIONS Mr. ANDREWS. What is the total number of positions currently authorized ?
Dr. MUMFORD. For this particular operation? Mr. ANDREWS. Let me ask the question again. What is the total number of positions currently authorized ? Mr. RoSSITER. 2,644. Mr. ANDREWS. How many new jobs are you requesting overall ? Mr. RoSSITER. 332. Mr. ANDREWS. You are requesting 332 new positions overall. Mr. RossITER. Yes, sir.
Mr. ANDREWS. If granted, you would have total authorized positions of 2,976?
Mr. RossITER. That is right.
Dr. MUMFORD. That includes 172 native personnel that are employed abroad and paid in foreign currencies.
Mr. ANDREWS. How many vacancies do you have as of some recent reporting date?
Mr. LORENZ. Fifty-three in the Library of Congress general appropriation.
Mr. ANDREWS. Are any of the new positions requested currently funded from other sources ?
Dr. MUMFORD. No, sir. Mr. ANDREWS. Are any of these new positions related to the establishment of new programs?
Dr. MUMFORD. We mentioned two positions in connection with automation. That is not a new program. That is simply increasing the present program. I do not think a single one relates to the establishment of a new program. Mr. ANDREWS. Where would these new people be housed?
Dr. MUMFORD. They would be in various places in the present two buildings. For instance, these people we are asking for to work on the serial record would be working at this huge file in the serial record division, standing up most of the time, checking in serials. The card filers we are asking for would be filing into the public catalog, the official catalogs, and the various other catalogs of the Library. It does not mean that each would have to have a desk or a location. Mr. ANDREWS. You would use them wherever needed ? Dr. MUMFORD. That is right.
FOURTEEN NEW POSITIONS FOR EVENING OPENING AND SATURDAY SERVICE
Mr. ANDREWS. Is it planned to extend the evening and Saturday service in the reading rooms?
Dr. MUMFORD. Yes, sir.
Dr. MUMFORD. Fourteen positions were requested for that purpose, Mr. Chairman, at $92,908.
Mr. ANDREWS. Why extend the service? Could you readjust the hours so it would be open evenings and Saturdays rather than 9 a.m.
to 5 p.m., 5 days a week; open, say noon to 9 p.m. Tuesday through Saturday?
Dr. MUMFORD. We have examined the possibility very closely and we have a minimum number of staff on during the hours that we are now open. It would not be possible to spread the staff over longer hours. It would not be adequate for coverage.
Mr. ANDREWS. Do you anticipate an extensive use of the reading rooms on Saturdays if open?
Dr. MUMFORD. We think almost surely there will be from the requests we have had and the complaints that they were not open during those hours.
As I indicated, we will keep a record of it and report to the committee. When we extended the hours of the Main Reading Room and the Thomas Jefferson Room in the Annex a few years ago there was a considerable overall increase in the use of the Library, including the extra evening hours.
Mr. ANDREWS. Dr. Mumford, suppose you take up each group of new positions set out in the justifications and tell us what you have in mind, the need, et cetera.
Dr. MUMFORD. First of all, we are requesting eight positions to maintain currency in recording of serials. I referred to that earlier. That is on page 24 of the white sheets that I have asked to go into the record.
Mr. ANDREWS. Are we talking about the new positions requested which total 98 ?
Dr. MUMFORD. Yes, sir.
Mr. ANDREWS. You are giving us a breakdown of the new positions required?
Dr. MUMFORD. Yes, sir. Then on page 26 we are asking for five positions to begin editing the serial record which I have described.
On page 27 we are asking for five positions to eliminate the arrearage of new serials awaiting cataloging.
On page 28, three positions to initiate claiming of missing serial issues.
That makes the total of 21 for the serial record. We are asking for 24 positions to maintain currency in preparing cards and filing them in the Library's card catalogs. Mr. ANDREWS. That is all, is it not?
Dr. MUMFORD. That makes a total of 45. On page 30 of the white sheets there is a table which shows a big increase in the cards that are prepared and filed in the Library's principal catalogs.
Mr. ANDREWS. Without objection, we will insert that table in the record.
(The page follows:) The increase in workload in preparing and filing cards into the four main catalogs during the last five years is shown in the following table :
Cards prepared and filed in the Library's prin
cipal cataloge 1963
1, 540,000 1964
1, 680,000 1965
1,938, 000 1966
2, 298, 000 1967 estimate
2, 650,000 1968 estimate
Dr. MUMFORD. There are, in addition, a group of new positions requested in the Reference Department. Mr. ANDREWS. What do they total ?
Dr. MUMFORD. That is the 45 you are referring to. They are part of the total of 98.
We have mentioned the positions for extending the hours of opening of some of the special reading rooms.
TWENTY-TWO NEW POSITIONS TO STRENGTHEN REFERENCE AND
Then on page 47 of the white sheets we are asking for 22 positions to maintain and strengthen the reference, bibliographic, and circulation services, and to organize material, which is increasing at the rate of some 1 million items yearly, for service to readers. There is a breakdown on page 48: Two positions in the Geography and Map Division, two positions in Hispanic Division, one in the Loan Division, two in the Manuscript Division, and one in the Music Division, four positions in the Orientalia Division, one in Prints and Photographs, one in the Rare Books Division, and three in the Serial Division of the Reference Department. This is where the service on the serials is provided to the reader. Finally, five positions in the Stack and Reader Division are requested.
Mr. ANDREWS. That makes a total of 22. Dr. MUMFORD. Yes, sir. Mr. ANDREWS. Those are identified as 22 positions in the Reference Department, cost, $133,909.
Dr. MUMFORD. Yes, sir. This is for strengthening the service and helping to organize an increasing amount of material and providing service on it. Mr. ANDREWS. What is next?
Dr. MUMFORD. I do not know whether you want me to go into any more detail on these particular positions.
Mr. ANDREWS. No; you have identified the number requested.
THREE NEW POSITIONS IN LAW LIBRARY
next item aw Divisionuilding?
Dr. MUMFORD. The next item is the Law Library. We are asking for one position in the Hispanic Law Division.
Mr. ANDREWS. Is that library in the main building?
For one legal specialist, a GS-12 and for a GS-5 Library Assistant in the Near Eastern and African Law Division.
Mr. ANDREWS. A total of three, cost $23,214.
Dr. MUMFORD. Mr. Coffin, the Law Librarian is here and he may elaborate on that.
Mr. ANDREWS. Has there been an increased use of the library during the past 12 months?
Mr. COFFix. Yes, sir; there has been quite an increase in the use of the Law Library in the main building during the past year. I have some figures if you would care to have me read them.
Mr. RoSSITER. Actually we have had a computer, if you want to call it one, since back in 1940, for payroll work. We have improved it over the years as the newer equipment came out. It was called EAM in those days, electric accounting machines; now it is automatic data processing. We have been in this business for 27 years in our fiscal operations.
Mr. ANDREWs. Do you think the machine saves manpower? Dr. MUMFORD. Yes; without any question. Mr. ANDREWS. I won't ask you if you reduced your manpower since you got the machine.
Dr. MUMFORD. I do not think we have. But as the volume of work has increased over the years we would have been forced to request additional manpower if we did not have the machines to aid the work.
Mr. ANDREWs. You won't get any additional equipment; you will just beef up, so to speak, the equipment if you get the $150,000 additional request.
Dr. MUMFORD. Yes, sir.
TOTAL NEW POSITIONS REQUESTED
Mr. ANDREWS. That brings the next question.
45 NEW POSITIONS TO ELIMINATE ARREARAGES AND MAINTAIN
CURRENCY IN SERIAL RECORDS AND CATALOG CARDS
Dr. MUMFORD. This is for an entirely different purpose, Mr. Chairman. Beginning with the Processing Department, I referred yesterday to the Serial Record Division that we have. It records periodicals, journals, and serials in all form. It provides a central control, which is indispensable to being able to know whether we have a particular serial and information about its location. As more and more materials are published, this file grows larger. We have developed large ar: rearages in material awaiting to be checked into the file and new titles waiting to be cataloged. The file has not been edited, that is checked and brought up to date. It is badly in need of editing. I have not been able to claim issues that we are not receiving. We have no manpower to do it. There are many gaps in the collections which should be filled. I would ask, if I may, that several pages relating ti this, since it is a large group of positions, be placed in the record.
Mr. ANDREWS. They are already in the record
Dr. MUMFORD. I was thinking of pages 24 to 31, which give a mor elaborate explanation of each one of these operations, of checking the serials in when we already have titles, cataloging new titles, editing the record, and claiming issues from publishers which have not beer received, or trying to obtain missing issues to fill gaps. This is one of the most important records in the Library. It is the most completi record of serials in the Nation. It serves not only the Library of Con gross but other libraries in providing information about serials.
(The pages follow:)
A. Serial Record Division.—Because of the fast-changing nature of many field of knowledge today and the reliance of most of the physical and social science on current periodical literature, the Library's Serial Record is of critical in ortance. The Serial Record Division maintains this file of data on over 600.00
separate serial publications--the largest operation of its kind in the world and serves as a clearinghouse for information on serial literature for the entire nation.
To maintain currency in the recording of serials 2 GS-6 senior accessioners, at $5,867
$11, 734 4 GS-5 accessioners, at $5, 331.-
21, 324 2 GS Serial sorters, at $4,776----
45. 922 Every hour, about one thousand separate pieces of material are received in this Division to be recorded in the Serial Record. Unfortunately, the staff available to record incoming serials has in recent years been insufficient to handle the steadily rising number of serials received. The result of this situation has been a large and growing arrearage of material to be processed, an arrearage which affects not only the efficiency of acquisitions, cataloging, and related operations in the Processing Department, but also seriously undermines the level of service provided by the Reference Department, the Law Library, and the Legislative Reference Service. In August of 1966, the arrea rage amounted to almost a quarter of a million pieces. Overtime work and a part-time night shift of temporary employees have now reduced the arrearage to less than 150,000 pieces, but these measures do not provide any real or lasting solution to the problem. The rate of acquisition still substantially exceeds the capacity of the regular staff to handle it, so that without the use of overtime or other emergency measures the arrearage will continue to grow unless additional personnel are hired to handle the increased intake. During fiscal 1967, an estimated 2,050,000 pieces of serial material will be received for processing. A good accessioner-that is, an employee who records information in the Serial Record-can process about 70,000 pieces per year. This means that we have a current need for 29 accessioners merely to process the current material being recieved. There are presently only 23 accessioners; an additional 6 accessioners (2 at grade GS-6 and 4 at grade GS-5) are requested. Two GS-4 serial sorters are also needed to handle the preliminary sorting of these additional materials.
To begin editing the Serial Record I GS-9 senior serial cataloger.--
GS-7 serial catalogers, at $6,451.IGS-5 editorial assistant
Total Personnel benefits.
-32, 380 ---- 2, 463
-------- 34, 843 Without adequate staff it has also been impossible to edit the Serial Record properly. Consequently, it does not accurately reflect the Library's holdings. This affects the level of service provided as seriously as the arrearage in accesdoning. Out-of-date entries must be updated, changes in title must be recorded, erroneous information must be corrected, and adequate cross references must be Esde. The anticipated future automation of this record will be impossible before this editing task has been completed. To begin this process during fiscal 1968, one GS-9 senior serial cataloger, 3 GS-7 serial catalogers, and one GS-5 editorial esistant are requested. These positions will enable us to edit and revise an estimated 25.000 records, as well as to ascertain the magnitude of effort necessary to complete the task.
To eliminate the arrearage of new serials awaiting cataloging 5 G8-9 senior serial catalogers, at $7,696.--Personnel benefits.