TURNOVER RATE Mr. ANDREWS. What is the lapse rate you used in arriving at the request? Mr. ROSSITER. There was a lapse of about 3.5 percent, Mr. Chairman, in the salaries for this appropriation. We have had a turnover of 748 separations, most all of them in the lower grades, from July 1 to March 31 of this year. Mr. ANDREWS. What rate of turnover is that in your employment, overall? Mr. ROSSITER. I would say about 25 percent. Mr. ANDREWS. That is pretty high, isn't it, Dr. Mumford? Dr. MUMFORD. Yes, sir Mr. ANDREWS. Higher than the average Government agency? Mr. ROSSITER. No, sir; it is just about the average for the Federal Government as a whole. Mr. ANDREWS. Is your turnover usually in the lower grade personnel? Mr. ROSSITER. Yes. It is very heavy in grades 1 through 5. Dr. MUMFORD. The card distribution service, which has many lowgrade positions, has a heavier turnover than other divisions in the Library. Mr. ANDREWS. Do you have any problem getting employees in the lower grades? Mr. ROSSITER. Yes, sir. Mr. ANDREWS. How many vacancies do you have now? I believe you told us 30. Mr. ROSSITER. Under "Salaries and expenses, Library of Congress," we have about 30. Mr. ANDREWS. How many positions do you have authorized now under this appropriation? Mr. ROSSITER. 1,419, Mr. Chairman. Mr. ANDREWS. How many vacancies as of some late reporting date? Mr. ROSSITER. That was the 30-some I mentioned under this head. INCREASE FOR PREMIUM PAY Mr. ANDREWS. You are requesting an increase of $19,000 for Sunday premium and nightwork differential. What is the basis of this estimate? Dr. MUMFORD. This is a requirement by Public Law 89-504, Mr. Chairman, called the Federal Salary and Fringe Benefits Act of 1966 which provides in part that employees required to work on Sunday as a regular tour of duty be given 25 percent of their basic compensation as a premium and it is estimated that this will cost us an additional $19,000. INCREASE FOR GSA GUARD SERVICE Mr. ANDREWS. You are requesting an increase of $12,000 for guard service at the Navy Yard Annex, General Services Administration. What is the total requested for 1968? How many guards are involved? Is there any increase in the number of guards projected or requested for 1968? 78-653-67-27 Dr. MUMFORD. I don't think there is any increase, but I would request Mr. Berry to speak to that. Mr. BERRY. There is no increase in the number of guards requested for service at the Navy Yard Annex. We have three guard stations. To provide coverage for this number of stations around the clock, 7 days a week, requires, of course, more than three people. Two of these stations are not manned at all times. I believe GSA's estimate is about five positions for providing this service for us, but the costs are based upon GSA's own figures and we have no control other than the number of stations we request. Mr. ANDREWS. In other words, GSA furnishes the guards; they determine the number to be furnished Mr. BERRY. No, sir, we have requested the number of guard stations to be covered, but the cost for these is computed by GSA. We have no way of controlling this. Mr. ANDREWS. You reimburse GSA for the guard service rendered and you say at the present time you have five guards? Mr. BERRY. We have three stations and I believe they estimate this requires about five and some fraction man-years. The correct figure. Mr. Chairman, is 7.2 man-years. Mr. ANDREWS. You request no increase in the guard service? Mr. BERRY. No, sir, not for the Navy Yard Annex buildings. Dr. MUMFORD. This increase would be due primarily to the increase in salary costs. Mr. ÅNDREWS. I note here that the cost for fiscal year 1967 is estimated at $66,000; $12,000 more than is available for this service; is that right? Mr. ROSSITER. Yes, sir. INCREASE FOR GPO BOOKBINDER PAY RAISES Mr. ANDREWS. The next item is a request for an increase of $6,300 for pay increase at the Government Printing Office. Is that a mandatory matter? Does this request anticipate additional printing? Dr. MUMFORD. No, sir. This again is due to pay increases granted the bookbinders at the Government Printing Office and which is in turn charged to us for the binding we have done at the Government Printing Office. Mr. ANDREWS. These are GPO employees? Dr. MUMFORD. Yes. Mr. ANDREWS. You have to reimburse GPO for their services? Mr. ANDREWS. When you told us that you had a total of 3,894 employees, 2,976 of which are employed by the Library of Congress, does that number 2,976 include these people? Dr. MUMFORD. No, sir. These are GPO employees. We contract with GPO for this work. Mr. ANDREWS. Does the number 3,894 include these GPO people? Mr. ROSSITER. No, sir. Mr. ANDREWS. Furnish for the record the total number of people who are working for the Library of Congress at other Government agencies. Dr. MUMFORD. I am not sure this would be easy to do, Mr. Chairman. Bookbinding, for example, is done on requisition and we do not know how many people are involved in getting the job done. Mr. ANDREWS. You couldn't furnish us that information? Mr. ROSSITER. No, sir. Mr. ANDREWS. If they are working for the Library of Congress and you are paying them? Dr. MUMFORD. We are buying a service from GPO in the form of binding. They are employees of the Government Printing Office. Mr. ANDREWS. They work for the Library of Congress Dr. MUMFORD. They do Library of Congress work part of the time. They do binding for other agencies too. Mr. ANDREWS. This is more or less a contractual service that you have? Dr. MUMFORD. Yes, sir. INCREASE FOR LOCAL TELEPHONE SERVICE Mr. ANDREWS. Now, the next item, you request an increase of $15,000 for local telephone service. What is the base, and total requested for 1968 ? Dr. MUMFORD. For 1968 it is estimated the cost will be $120,000, the green sheet indicates the reasons for the increase-increasing employment, additional rental space, and the expense of moving telephones in order to accommodate more people in available space. This has caused an increase in telephone costs. Again I would be glad to have Mr. Berry elaborate upon that, if you wish. Mr. BERRY. The base for 1967 is $105,000. This is not considered adequate to meet our needs, particularly added costs, in rented space, and to provide for the additional telephone service that will be needed for some additional positions. We have had additional costs in providing telephone service in the rental spaces where we must pay more because of line charges for service from our present switchboard. These costs were not anticipated in our present funding to provide telephone service within the present two buildings. Mr. ANDREWS. In other words, you just need more telephones? Mr. ANDREWS. Is this increase based in part on the allowance of additional positions? Mr. BERRY. Yes, sir, but only about $2,500 of the $15,000 requested. Mr. ANDREWS. The committee has it broken down. THURSDAY, MAY 4, 1967. Mr. ANDREWS. The committee will come to order. We will continue our hearings on the Library of Congress. We had covered the item for local telephone service which calls for an increase of $15,000. INCREASE FOR FEDERAL TELECOMMUNICATIONS SERVICE Next is an item for "Federal Communications System" where you want an increase of $15,000. Who will speak to that, Dr. Mumford? Dr. MUMFORD. I would say that the cost of this service is running higher than we anticipated. The figures here indicate $16,668 for 1966 and the billing for 1967 is $34,800. As I indicated here, the effectiveness of the use of FTS is not measurable but we do know it has been of great benefit in providing reference information rather than by correspondence. I think Mr. Berry may have some further figures for elaboration on this. Mr. BERRY. Mr. Chairman, our costs for the FTS are set by the General Services Administration based on governmentwide surveys. In applying these costs to us they have come up with a figure that is higher than our present budget for long-distance telephone service. The cost figure for fiscal year 1967 is $34,800. We anticipate in fiscal year 1968 it will go higher than that, to approximately $38,000. These calls are useful in our reference and administrative services, and their unit cost is considerably lower than the commercial telephone rates for long-distance calls. Mr. ANDREWS. This is long-distance service? Mr. BERRY. Yes, sir. Mr. ANDREWS. Give us an example of why you would need to use this long-distance service. Mr. BERRY. One good example is in the program for the Division for the Blind and Physically Handicapped where they need to telephone the regional libraries throughout the country. Another use that has been made of FTS is in replying to reference inquiries so as to reduce the preparation of correspondence, which can cost more sometimes than a telephone call. Mr. ANDREWS. Do you use other long-distance services or confine it. to the Federal Telecommunications System? Mr. BERRY. For the most part we confine it to this FTS system. Once in a while it is necessary to use commercial service. ADDITIONAL SPACE RENTALS Mr. ANDREWS. Describe the additional rental space referred to, locations actually occupied. Mr. BERRY. The additional rental space we have obtained with the authority given us last year, Mr. Andrews, is at 1291 Taylor Street NW. Mr. ANDREWS. Was that a warehouse? Mr. BERRY. It was a warehouse but it was used by the District of Columbia government for office activities. It was in reasonably good condition. Mr. ANDREWS. Are you using the whole building? Mr. BERRY. We shall use the entire building. Mr. ANDREWS. How much did it cost to renovate it? Supply that for the record. Mr. BERRY. It was included in the rental cost. Mr. ANDREWS. We gave you a lump sum for rental and renovation? Mr. BERRY. Renovation was not charged as a separate cost but was included in the rent the building owners charge the Government. This is $2.70 a square foot per year. Mr. ANDREWS. Is it air conditioned? Mr. BERRY. It will be. Mr. ANDREWs. Place in the record the total amount of the cost of renovating and air conditioning. Mr. BERRY. Yes, sir. (The information follows:) RENOVATION OF RENTAL SPACE, 1291 TAYLOR STRRET NW. The General Services Administration negotiated a lease in October 1966 for the rental of a building of 83,337 square feet at 1291 Taylor Street, N. W. Rental began in February 1967. This building has been assigned to the use of the Library of Congress. Included in the rental rate was sufficient renovation to make the building usable improved lighting, electrical outlets, floor repairs, and a few partitions. In addition, the Library requested the installation of air conditioning and an elevator. The rate for rental is $2.70 a square foot per year which includes the costs of renovation and the improvements requested by the Library, but these costs (carried initially by the owner of the building) have not been reported separately to the Library of Congress. The rental rate will result in an annual cost to the Government of $225,009, plus costs of utilities estimated at $41,669-a total annual cost of $266,678 or $3.20 per square foot. Additional related costs in connection with moving and occupying the building were also reimbursed to the General Services Administration. Mr. ANDREWs. Do you use the whole building? Mr. BERRY. We shall use the whole building. Mr. ANDREWS. What department do you have in the building? Mr. BERRY. The Division for Blind and Physically Handicapped is there and one or two small units in the processing department will be moved there. Mr. ANDREWS. How much money is in base and rental of space? Mr. ANDREWS. Is any increase requested this year? Mr. BERRY. No, sir. Mr. ANDREWS. How much used so far this year and for what? Mr. BERRY. The cost of Taylor Street for fiscal year 1967 is about $178,000. Mr. ANDREWs. You had $880,000? Mr. BERRY. Yes, sir. Mr. ANDREWS. How much yearly rental will you pay for that warehouse? Mr. BERRY. $225,000 for rent, plus $40,000 for utilities, making a total of $265,000. Mr. ANDREWS. What happened to the balance of the $880,000? Mr. BERRY. Some of the balance, sir, will be used if we are able to obtain additional rental space before the close of the fiscal year. The remainder will be used principally to absorb the costs of the pay raise increases for fiscal year 1967, as reflected in the House report on the Second Supplemental Appropriation Act, 1967. Mr. ANDREWS. Do you plan to rent additional space? Mr. ANDREWS. You are looking for additional space? Mr. BERRY. Yes, sir. We are working with the General Services Administration. We are considering two locations that total 110,000 square feet which would be quite useful for us if GSA can obtain them for us. One is already leased by the Federal Government; GSA is negotiating the other with the owners at the present time. Dr. MUMFORD. I think you are aware, Mr. Chairman, that after 1 full fiscal year the GSA absorbs this rent, as soon as they can get it into their regular annual budget. Mr. ANDREWS They will ask for the appropriation? |