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Mr. JENNINGS. Yes, sir.
HOUSE RESOLUTION 7
IN THE HOUSE OF REPRESENTATIVES, U.S.
January 4, 1965. Resoled, That effective January 3, 1965, the provisions of House Resolution 294, Eighty-eighth Congress, are hereby continued during the Eighty-ninth Congress. Attest:
- - , Clerk.
HOUSE RESOLUTION 855
May 26, 1966. Resolved, That, effective on the first day of the first month which begins after the date of adoption of this resolution, there shall be paid out of the contingent fund of the House, until otherwise provided by law, such sums as may be necessary to increase the basic clerk hire allowance of each Member and the Resident Commissioner from Puerto Rico by an additional $7,000 per annum, and each such Member and Resident Commissioner shall be entitled to one clerk in addition to those to which he is otherwise entitled. Attest:
- Clerk. Mr. ANDREWS. What is the maximum number of employees a Member can have in his office ?
Mr. JENNINGS. He may have 11 if the district is under 500,000. He may have 12 if his constituency is over 500,000.
Mr. ANDREWS. What is the maximum salary he can pay a clerk?
Mr. ANDREWS. That is the total amount that an employee of a Member of the House can be paid ?
Mr. JENNINGS. That is right, but only one may be paid that amount.
Mr. ANDREWS He can have 11 and, if his district has more than 500,000 people, he can have 12? Mr. JENNINGS. Yes, Mr. Chairman.
If you would like it for the record, he may have two employees with a base of $7,000 in a district that has over 500,000, one with a base of $3,600, one at $2,750, three at $2,550, one at $2,370, one at $2,005, one at $1,140, one at $510, and one at $475. That is the maximum allowed, making a total of 12 employes with a maximum gross of $34,500 base pay.
Mr. ANDREWS. What could that be blown up to?
Mr. JENNINGS. $99,616.92. There are 90 districts authorized that amount, for a total of $8,965,522.80.
Mr. ANDREWS. When you revise your remarks I wish you would insert opposite the base salary what the actual salary is in each of those cases.
Mr. JENNINGS. I have that right here in the chart.
Mr. ANDREWS. As of February 28, 1967, the Members were employing 4,055 clerks at the gross monthly salary of $2,870,440, while under the law 4,886 clerks could have been employed. Of this latter number, 90 Members with a constituency of over 500,000 could employ 12 clerks each, whereas all other Members are limited to 11 clerks. Is that correct?
Mr. JENNINGS. That is correct. Mr. ANDREWS. We recently considered the Pay Act supplemental and cut $500,000 from the fiscal year 1967 supplemental request.
As of now, does it look like you will still have some balance unused on June 30? If so, how much?
Mr. JENNINGS. Mr. Chairman, it would be difficult to anticipate because we have no way of knowing just what adjustments the Members will make on their payroll between now and that time, but based on the past we think there will be sufficient funds to meet all these obligations.
Mr. ANDREWS. This is an item which in truth and in fact amounts to a question of arithmetic.
Mr. JENNINGS. It amounts to a question of arithmetic and it is left to the individual Members based on the resolution passed by the House.
Mr. ANDREWS. Each Member is allowed to employ so many staff members, office force, and at fixed salaries.
Mr. JENNINGS. Yes, sir; within his discretion. Mr. ANDREWS. Then the amount necessary to be appropriated under this section, "Members' Clerk-Hire,” depends upon the number of employees that the Members put on their payroll and the salaries which he pays them?
Mr.JENNINGS. That is correct.
ANNUAL PAYROLL RATE Mr. ANDREWS. If my arithmetic is correct, the February 28 roll on an annual basis was $34,445,000, which is more than $1.5 million under your 1968 estimate of $36 million.
Mr. JENNINGS. Yes, sir.
Mr. JENNINGS. No, sir, I don't have one available at this time, but we could get it as of April 30.
Mr. ANDREWS. In your opinion is the $36 million requested sufficient to pay the maximum charge that could be made against this fund which, as we have stated earlier, depends upon the number of employees and the salaries of those employees?
Mr. JENNINGS. No, sir, it is not. It is based on the experience of the past and the fact that we estimate that it will not all be used. It would have to be considerably higher than the $36 million if the entire amount were requested.
CONGRESSIONAL SUMMER INTERN PROGRAM
Mr. ANDREWS. Are summer interns paid from this appropriation ?
Mr. JENNINGS. That is paid under the miscellaneous items, Mr. Chairman. We will get to that resolution a little later.
Mr. ANDREWS. I want to be sure and get something in the record about it.
Mr. JENNINGS. Yes, sir.
Mr. ANDREWS. Would you place in the record at this point a copy of the resolution providing for the employment of interns. Mr. JENNINGS. Yes, sir, I will. (The information follows:)
H. RES. 416
June 16, 1965. Resolved, That (a) notwithstanding any other provision of law, each Member of the House of Representatives and the Resident Commissioner from Puerto Rico are authorized to hire for two and one-half months during the period June 1 to August 31, inclusive, each year, one additional employee to be known as a "student congressional intern". For this purpose each Member of the House of Representatives and the Resident Commissioner from Puerto Rico shall have available for payment to such intern a gross allowance of $750, at the gross rate of $300 per month, payable from the contingent fund of the House until otherwise provided by law. Such allowance and such intern shall be in addition to all allowances and personnel made available to such Member or Commissioner under other provisions of law.
(b) No person shall be paid compensation as a student congressional intern who does not have on file with the Clerk of the House of Representatives, at all times during the period of his employment, a certificate that such intern was during the academic year immediately preceding his employment a bona fide student at a college, university, or similar institution of higher learning.
SEC. 2. The Committee on House Administration of the House of Representatives shall make such regulations as may be necessary to carry out this Act.
Clerk Mr. ANDREWS. How much did that intern program cost last year? Mr. JENNINGS. I will have to supply that for the record. Mr. ANDREWS. It is paid out of miscellaneous items. (The information follows:)
Three hundred seventy-one Members appointed 407 interns at a total cost of $271,610.
Mr. ANDREWS. Why shouldn't we put it all in one appropriation ? It is a form of clerk-hire, is it not? What is the mechanical objection, if any?
Mr. JENNINGS. There is no objection as far as I am concerned, Mr. Chairman, but as I recall, the resolution itself provided that they would be paid from the miscellaneous funds. Mr. ANDREWS. Any question about Members, clerk-hire?
Mr. STEED. Mr. Jennings, do you have the total April payroll computed yet? Mr. JENNINGS. We have it, but not in the finalized form. Mr. STEED. Do you know what the March payroll was? Mr. JENNINGS. We can give you that. Mr. STEED. The reason I ask is that in years gone by the rule of thumb that was used most effectively to estimate this item was always the April payroll. For some reason long experience proved that this was when the Members had more nearly equalized their payroll plans and 12 times the April payroll almost always figured out the exact amount of money paid out. We added a little bit to that for the sake of safety and we found that was a good figure. Mr. JENNINGS. We can probably provide that.
Mr. STEED. The April payroll may no longer be the typical month but it worked out well in years gone by and we used to base our estimates on that. That doesn't take into account pay increases.
Mr. JENNINGS. Mr. Chairman, we have taken most of this into consideration in asking for the $36 million. It is based on that experience and based on what has been expended as of this time each year and so forth. Mr. ANDREWS. Further questions?
Mr. WYMAN. Mr. Jennings, when a Member doesn't put somebody on for a month and that month goes by, he doesn't accumulate that in the bank in reserve does he?
Mr. JENNINGS. No, sir. Mr. WYMAN. As far as any positions on his staff that month is gone? Mr. JENNINGS. That is correct.
Mr. WYMAN. Therefore as of June 3 or 4 you will have some pretty good idea of what has not been utilized in this fund? Mr. JENNINGS. Yes, and this estimate is based on that.
Mr. Livingston, the disbursing officer and Mr. Gibson, who is the budget analyst, have been over this many years in the past and they are using their best judgment and really I think it has proven very close in years past.
Incidentally, you realize this creates quite a problem also because the disbursing people have to check constantly to see that they are not overextending their authorized amount for any given month. This is especially true during the intern season.
Mr. WYMAN. If someone is put on the payroll and taken off the payroll in a given month and then put back on a subsequent month, do they have to file an entirely new and additional set of papers ?
Mr. JENNINGS. Yes, sir.
GROWTH OF CLERK HIRE COSTS
Mr. ANDREWS. I want to ask one question here about which we might be asked on the floor. This appropriation has increased considerably since 1958 when the appropriation was $14,600,000. In 1959 it was $16 million-plus; in 1961 $18 million, in 1962 $20 million, in 1966 $28 million; 1967, $35 million. That is the big jump. Why have those jumps occurred? Is it due to the fact of resolutions or Members have been allowed employees and salary increase resolutions?
Mr. JENNINGS. Primarily it has been due to salary increases and added personnel. You might be interested in knowing, Mr. Chairman, that in February 1964 there was a total of 3,057 clerks carried on the rolls. As of February 28, 1967, there were 4,224 clerks carried on the rolls, an increase of 1,067 clerks.
these jumps, lowed primarily the interested of
CONTINGENT EXPENSES Mr. ANDREWS. Let us turn to page 39 of the committee print, contingent expenses of the House.
Mr. JENNINGS. We shall now take up the various items in the contingent fund.
The first item covers the furniture and repair department. For furniture, materials, and repair of same, including labor; tools; material and supplies for the repair shops; purchase of new furniture and equipment; trunks, or so-called packing boxes; rugs or carpets; cleaning and repairing of same; we have submitted an estimate of $365,000 for the fiscal year 1968.
Our budget for 1968 is based on $15,000 for supplies and materials; $207,800 for the purchase of furniture and equipment; $6,000 for cleaning, repair work, and remaking of old rugs; $100,000 for the purchase of new carpet; $6,000 for the purchase of trunks, or so-called packing boxes, for the second session of the 90th Congress; $30,000 for the purchase of new drapery material, drapery supplies, and sewing; $200 for insect extermination.
Mr. ANDREWS. This appropriation for 1967 was $300,000 and this year there is an increase of $65,000 over 1967; is that correct?
Mr. JENNINGS. Yes, sir; that is correct.
Mr. ANDREWS. The furniture you are talking about here is in addi. tion to the furniture we gave you money for in the supplemental of $1,885,000? Mr. JENNINGS. That is correct.
If you will recall, we cut that from $2,200,000-plus down to $1,885,000 with the understanding that we would use certain furniture; namely, the chairs, from the Cannon Building. This will necessitate re-covering a large number of those. In addition, you realize we won't be able to get all this new furniture for the first phase of