Adding and calculating machines__. 8 machines are requested, as follows: Office of Fiscal Services 2 adding machines for payroll preparation work to replace 2 machines 20 and 17 years old, respectively, and beyond economical repair. Descriptive Cataloging Division: 1 adding machine to replace an old machine used for the compilation of statistics. Legislative Reference Service: 2 electronic and 2 printing calculators to handle increased research workloads in such fields as science, public affairs, economics, and fiscal affairs requiring preparation of reports to Congress containing statistics, tables, and charts. Division for the Blind and Physically Handicapped: 1 calculator for increased statistical and fiscal work resulting from this Division's expanded programs. Dictating and transcribing machines, various departments-- 9 machines are requested, as follows: Division for the Blind and Physically Handicapped: 4 transcribing machines to handle increased correspondence workloads generated by additional responsibilities acquired by this Division recently. Copyright Office: 1 dictating/transcribing machine for use in the Examining Division by stenographers who do not take shorthand dictation. Legislative Reference Service: 4 dictating/transcribing machines to help handle increasing correspondence workloads resulting from growing services to the Congress. Duplicator, offset, office of the secretary-.. Requested to replace an existing machine which is 10 years old and becoming increasingly difficult to maintain in reliable operating condition. Duplicating machines__. 2 spirit process duplicating machines are needed to replace two old machines which are in poor condition and beyond economical repair; these are used for the duplication of preliminary catalog cards. Mailing equipment, Office of the Secretary and Division for the Blind and Physically Handicapped--- Office of the Secretary: 1 folding machine, 1 addressing machine and 1 bundle-tying machine to replace old equipment subject to frequent breakdowns and unable to handle increasing workloads, and 1 special magnesium box truck to handle more efficiently increasing quantities of mail. Division for the Blind and Physically Handicapped: 1 folding and stuffing machine and 1 addressing machine to improve operations involved in mailing many thousands of reference, technical, and information circulars to State agencies, regional libraries and other interested recipients, and in sending out materials to blind and handicapped readers. Sealing and embossing machines, Copyright Office-- An electric envelope sealing machine is requested for the mailing operations to replace the present manual process, thus saving time and increasing production; an electric embossing machine is requested for affixing the copyright seal to official documents and would replace old equipment which is in bad condition and constantly in need of repair. Microfilm reading machines__. $7,800 3,000 5, 600 1,000 8,800 1,200 1,600 Stack and Reader Division: 2 machines to improve service to readers who are increasing in proportion to the growth in the microfilm collections. Copyright Office: 1 machine needed to speed up the examination of microfilms deposited for copyright. Motion picture viewing machine, Copyright Office--- 3,000 This machine is needed for the inspection of motion picture film deposited for copyright and would replace obsolete equipment which is inefficient and damages the film. Recording equipment - The Music Division needs a new console, a new stereo recorder, numerous replacement parts for existing equipment (much of which is 12 to 15 years old and obtained as surplus from other agencies), and modern test equipment for the recording laboratory in order to maintain proper standards of service and quality of product. 10, 000 Reference book stands, General Reference and Bibliography Division 3 of these are requested: 2 for the Thomas Jefferson reading room and 1 for the Bibliography and Reference Correspondence Section to accommodate the "Cumulative Book Index, Union List of Serials, New Serial Titles," and other large volumes which are in constant use and should be readily available for easy reference by research assistants and readers. Tub record desks, Copyright Office_-_ Two of these are requested to accommodate trays of cards used in the periodical cataloging operations; copy for the catalog of copyright entries and the copyright general catalog are prepared from these cards. Book trucks_ Stack and Reader Division (Reference Department): 6 large distribution trucks are requested, 4 as replacements for old equipment and 2 to handle increased workloads resulting from growth in the collections and their increased use. Copyright Office: 10 standard trucks requested to replace wornout equipment throughout the Department. Clothing lockers, Buildings and Grounds Division___ These are needed to replace a substantial number of existing broken, rusty, and deteriorated lockers not fit for housing personal effects and to provide a small reserve for new personnel and emergency needs. 200 are required. Office furniture, Legislative Reference Service-- In addition to items listed elsewhere in these estimates for the Legislative Reference Service, funds are requested for the nonrecurring purchase of numerous items of office furniture mainly, standard desks, chairs, and tables-to replace a substantial quantity of wornout equipment and to provide suitable furniture for increased personnel. It has not been possible to allocate sufficient funds out of the annual allotment for the purchase of furniture and equipment to permit an orderly and economical replacement of obsolete items and purchase suitable furniture and equipment for new employees appointed to provide for expanding services to the Congress. As a result there is a real need for the nonrecurring funds requested here to obtain standard furniture and equipment for the purposes indicated. Equipment and office machines, Card Division. Expenses for the operation of the Card Division are recovered through revenue from the sale of catalog cards, book catalogs and technical publications and deposited into Treasury miscellaneous receipts. Gross sales from these sources in fiscal 1966 amounted to $5,211,181, an increase of 12 percent over fiscal 1965. The following equipment and office machines are needed in the Card Division operations: 30 140-tray, 3- by 5-inch, steel cases to accommodate expansion of card catalog stocks maintained for sale; labeling machine to speed up labeling of bulk mail to some 18,000 subscribers, thus improving service and reducing overtime costs presently incurred; visible filing equipment to augment present equipment used for the account number file, but now practically filled to capacity; 6 tape dispensers to improve the expanding package wrapping operations; 2 60-drawer, 3- by 5-inch, card catalog cabinets, 1 for the Publishers' Liaison Unit and 1 for the audiovisual file; standard office furniture for the replacement of wornout furniture and provide furniture for a rapidly expanding staff. Total additions. Total estimate for 1968__ $1,800 1, 100 5,700 5,000 13,000 46, 100 +238, 600 382, 600 Mr. HENLOCK. In the case of the furniture, every item is determined by and put in at the request of the Librarian, so perhaps in the interest of saving time, Dr. Mumford or one of his assistants would like to run through the items for you. Mr. ANDREWS. All right. Mr. MUMFORD. May I make a brief summary statement regarding it, Mr. Chairman? Mr. ANDREWs. All right. Mr. MUMFORD. As you have indicated, the request for funds under this appropriation totals $382,600, an increase of $57,600 over the amount appropriated for fiscal year 1967. In keeping with the practice of past years, this appropriation includes requests in the three major headings: (1) Annual recurring amounts for repairs to office machines and for furniture and other equipment; (2) Special replacement programs for typewriters and movable partitions; and (3) A number of nonrecurring items. For the two recurring items-maintenance and furniture-no increase is requested. These two total $95,000. INCREASE FOR TYPEWRITERS For the special programs we have requested an increase of $21,000 for typewriters, but this increase is also considered as nonrecurring. It is to meet special needs in the Legislative Reference Service and the Copyright Office. The total request in the special program category is $70,000. INCREASES FOR FURNITURE AND EQUIPMENT The third and largest category request is for nonrecurring items of furniture and equipment this year totaling $217,600, an increase of $36,600 over requests approved last year. Within the $217,600, nearly $65,000 is for items for the Card Division and Copyright Office, both of which return most or all of their costs to the Treasury, and over $22,000 for the Legislative Reference Service to enable that department to carry out its responsibility in serving the Congress. OTHER INCREASES The remaining $131,000 is for items needed to maintain the essential services of the Library through furniture for new programs, such as that for the physically handicapped, or to provide for normal growth in the services and collections, such as the growth of card catalogs which hold the records of the valuable collections in the Library, or to replace furniture and equipment which is old and no longer efficient. We have attempted, Mr. Chairman, to keep our requests to those items essential for the operation of the Library and the proper maintenance of its services, records, and collections. Now, if you wish, we will elaborate upon each of these. They are in terms of the general framework of this statement. TYPEWRITER PURCHASES Mr. ANDREWS. How many typewriters are you requesting in this $21,000 shopping list? Mr. MUMFORD. I think we estimate that about 50 can be purchased. Mr. BERRY. Ninety typewriters in the basic $34,000 and another 50 to 60, depending on the type of machine, in the special $21,000 nonrecurring increase that we are asking, sir. Hopefully, we would get a few more, if we can buy some reconditioned typewriters for use of many of the researchers in the Legislative Reference Service where they find these to be quite serviceable. Mr. ANDREWS. How many typewriters do you have in the Legislative Reference Service at this time? Mr. BERRY. I would have to insert that, sir. We have 1,510 in the total Library. We would have to get the actual figures for the Legislative Reference Service. Mr. ANDREWS. Where do you buy your typewriters? Mr. BERRY. Through General Services Administration contracts. Mr. BERRY. If they are old enough, they are turned in and credit is taken for them. Sometimes they are passed on to lower priority needs. Some of them are turned in to GSA as excess property. Mr. ANDREWS. What do your typewriters cost you new? Mr. BERRY. New manual typewriters cost about $210. The electric typewriters range in price from about $365 to $450, depending upon the type of keyboard and other features. Mr. ANDREWS. Do you get any of the used reworked typewriters from GSA? Mr. BERRY. Yes, sir, we are buying quite a few of these, for example, for researchers who like to use them for drafting purposes. Both rebuilt electrics and rebuilt manuals are obtained. It has been helpful service to have these available from GSA. INCREASE FOR FILING CABINETS very Mr. ANDREWS. On page 188 you ask for $10,000 for filing cabinets. You want approximately 200 file cabinets for various divisions in the Library. Most of these will replace wornout four-drawer wooden and metal cabinets which have been in service for many years. While a few are required to provide space for growth-do you buy them new or do you shop around for reworked ones? Mr. BERRY. Over the years we have accepted many rebuilt or surplus filing cabinets from GSA. It turns out, however, that these are not in many cases of the best quality and do not hold up too well, particu— larly the wooden ones. Also, for the most part, the older ones we are able to obtain are four-drawer, which provide less space for filing than the new five drawer file cabinets do. We are at the present time obtaining more new file cabinets than the older ones. INCREASES FOR OFFICE MACHINERY Mr. ANDREWS. The Legislative Reference Service wants two electronic and two printing calculators to handle increased research workloads in research fields such as science, public affairs, economics, and fiscal affairs requiring preparation of reports to Congress containing statistics, tables, and charts. How much will they cost? Mr. BERRY. $5,600 for these two items. Mr. ANDREWS. Is that out of a total request of $7,800? Mr. BERRY. Yes, sir; that would be $5,600 out of the $7,800. Mr. ANDREWS. $3,000 for dictating and transcribing machines for various departments. Nine machines are requested. Mr. BERRY. We find it increasingly difficult to find people with stenographic skills. More and more the dictating machines seem to be useful in meeting the needs of researchers and others in their dictating needs. Mr. ANDREWS. Recording equipment appears on page 190, $10,000. Discuss that. Mr. BERRY. This equipment, Mr. Chairman, is used in connection with the work of the recording laboratory in the Library, which handles recordings for the concerts and the various literary programs, as well as for other recording needs in the Library. The equipment that they have, much of it, goes back to the early 1940's, when the recording laboratory was first set up. Electronic equipment has changed in its character considerably from the old vacuum tube equipment to the modern transistorized equipment. Also, there is a need for equipment to record in stereo, which is so much used now. Many of the activities in our Coolidge Auditorium are recorded and later rebroadcast through the use of gift funds or grants that we receive. The recording laboratory needs this new equipment to improve and upgrade what they now have. FURNITURE FOR LEGISLATIVE REFERENCE SERVICE Mr. ANDREWS. On page 191 you want $13,000 for office furniture, Legislative Reference Service. It looks like all through here, Doctor, that Service is growing rapidly. We will go into the real growth of it when we take up your main budget. Dr. MUMFORD. Yes, sir. You will recall in our regular appropriation request last year we presented a 2-year program for the expansion of the staff, increasing the resources, so it would be better able to serve the Congress. The need for strengthening the Legislative Reference Service was borne out strongly in the hearings on the reorganization act of Congress. You granted us a block of additional positions for the current fiscal year and additional furniture and equipment is needed for this additional personnel. |