(1) Membership in the body shall include youth and other citizens, as well as representatives of public agencies and of non-governmental groups concerned with youth. State and local public agency representation could include State and local courts; law enforcement agencies; parole and probation agencies; other preventive and rehabilitative agencies; educational institutions; child welfare agencies; housing agencies; vocational rehabilitation agencies; job training and placement agencies; and public, preventive, and mental health agencies. Nonprofit private and voluntary agency representation could include those that deal with youth, especially delinquent youth and those in danger of becoming delinquent. Youth members could include, among others, those who have had formal or informal contact with law enforcement agencies or the juvenile justice system. Representation on such bodies should provide a balance of interest in rehabilitation and prevention, with a proportionate distribution among local public and private agencies and representatives of youth and youth groups.

(2) The applicant shall provide for: (i) Regular consultation with advisory body on major policy issues concerned with planning.

(ii) Review and consideration by the body of any recommendations or reports that are sent to the chief executive of the State or locality.

(iii) Submission to the chief executive of the body's comments or recommendations on the final report of the planning agency, including majority and minority views.

(b) Policy board. Where States have designated a single planning agency under § 270.11(c), the following additional requirements must be met:

(1) The single planning agency must be in the executive branch and be empowered to conduct comprehensive planning functions and to receive and disburse funds.

(2) The single planning agency must have a policy making board which is responsible for reviewing, and maintaining general oversight for the State plan and its implementation.

(3) The policy board must be broadly representative of police services, juvenile delinquency, the courts, corrections, general units of Government, and citizen interests. It must approximate proportionate representation of local and State interests. Juvenile delinquency represen

tation should include persons from both public and private agencies concerned with delinquency prevention and rehabilitation.

(4) Membership of policy boards should be large enough to reflect adequately the foregoing representative elements and not too large to impede working efficiency.

(5) The policy board should be supported by committees, task forces or panels of specialized persons as necessary to accomplish its mission and provide broader involvement of professionals and citizens. With respect to juvenile delinquency, this requirement will be met by the advisory body on juvenile delinquency planning required by paragraph (a) of this section. § 270.17

Planning.

(a) Application for funds under this Subpart may be submitted in two phases: Data collection and analysis (Phase I), and the substantive planning process (Phase II). In the case of applications directly for Phase II, evidence must be shown that the information required in Phase I has been collected, or that a satisfactory system for obtaining such information has been established.

(b) Under Phase I, the planning agency is required to gather information relative to the existing delinquency problem that will be utilized in planning for a comprehensive program, including:

(1) Collection within the State or, in the case of a planning grant to a local public agency, within a designated locality of the following data:

(i) The current rate, incidence by type of offense and distribution of juvenile delinquency.

(ii) The present and projected socioeconomic factors and population data relating to youth.

(iii) School dropout rates and youth unemployment rates.

(iv) Youth health statistics.

(v) The nature and scope of existing public and private agencies, organiza tions, and programs concerned with the prevention, rehabilitation and control of delinquency.

(vi) In light of the information and data gathered in subdivisions (i), (ii), (iii), (iv), and (v), of this subparagraph, a description of the adequacy of existing services, gaps in services and projected need for services to delinquent youth and youth in danger of becoming delinquent.

(2) Consultation with:

(i) Governmental and nongovernmental agencies, organizations and groups concerned with delinquent youth and those in danger of becoming delinquent, including State and local courts; law enforcement agencies; delinquency prevention and rehabilitation services; child welfare services; vocational rehabilitation services and voluntary organizations; local and areawide youth groups and youth-managed organizations; educational institutions; health services; mental health services; job training and job placement programs; housing agencies; as well as other basic services for youth.

(ii) Specialized delinquency or youth planning and other related planning operations on the local, county, municipal or State levels. Comprehensive planning by local public agencies must provide for coordination with the State planning agency, where it exists.

(iii) Other Federal programs involved in the planning or operation of programs within the State related to youth, particularly programs under the Demonstration Cities and Metropolitan Development Act of 1966 and the Omnibus Crime Control and Safe Streets Act of 1968.

(iv) The State or local advisory bodies on juvenile delinquency planning established under section 270.16.

(3) Finding resources in other Federal and non-Federal programs that might bear on the problem of delinquency prevention and rehabilitation.

(4) Review of policies, procedures, and statutes relating to the custody, care, treatment, and release of adjudicated delinquents.

(5) Provision for on-going informational support and collection of statistical data relative to the problem of delinquency, as well as for updating methods for the collection of such information and data.

(c) Under Phase II, the planning agency is required to conduct a planning process, which shall include:

(1) Planning for delinquency prevention and rehabilitation; manpower needs, employment and training; model or demonstration programs emphasizing improved techniques and practices in the areas of prevention, rehabilitation and training; technical assistance to local public agencies or nonprofit private agencies and organizations in the planning or operation of programs for which funds may be available under this Act;

and other services related to youth, such as education, mental health, health services and housing.

(2) A method for setting planning priorities to insure that the most critical areas of need will be scheduled for early attention. The application must provide evidence that the information gathered under Phase I will be utilized in this process.

(3) An on-going in-service program of staff development for professional and nonprofessional personnel in juvenile delinquency planning.

(4) A method for distributing to interested public and private agencies and organizations and to the general public the planning recommendations which have been adopted by the planning agency.

(5) In the case of State planning agencies, provision of technical assistance for the development of needed regional, metropolitan area or other local delinquency planning.

§ 270.18 Notification to jurisdictions affected.

Applicants must send copies of grant applications to the governing bodies of each of the political units principally affected, and to the chief executive of the State or to an officer designated by him or by State law. Such governing bodies and officials have 30 days from the receipt of copies of the application to submit evaluations of the proposed planning to the Administrator. They may request from the Administrator additional time to comment. The applicant should indicate to whom copies of the application have been submitted for evaluation. § 270.19

Payments.

The Administrator shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditure by the grantee in accordance with the provisions of this subpart throughout the project period subject to such limitations as the Administrator may prescribe.

§ 270.20 Expenditure of grant funds.

(a) Except as otherwise authorized, the administrative provisions of State or local law applicable to the monies appropriated to the planning agency shall apply to Federal monies paid to the agency under this subpart.

(b) Grants under this subpart will be available for the following types of expenditures for approved projects:

(1) Salaries, cost of travel and related expenses of project personnel;

(2) Necessary supplies, equipment, and related expenses;

(3) Costs of administration and other indirect costs of the project, subject to such limitations as are set forth in the Bureau of the Budget circular A-87, and as the Administrator may establish; and (4) Such other items as are included in the approved application.

(c) Expenditures shall be in connection with the conduct of the project as approved.

§ 270.21 Reports and records.

The grantee shall make reports to the Administrator in such form and containing such information as may reasonably be necessary to enable the Administrator to perform his functions under this subpart, and shall keep such records and afford such access thereto as the Administrator may find necessary to assure the correctness and verification of such reports. § 270.22

Fiscal and auditing procedures.

(a) Fiscal procedures. The grantee shall provide for such fiscal control and fund accounting procedures as are necessary to assure proper disbursement of, and accounting for, the Federal funds paid to it. Accounts and supporting documents relating to project expenditures shall be adequate to permit an accurate and expeditious audit.

(b) Auditing procedures. Each grantee shall make appropriate provision for the auditing of project expenditure records, and such records as well as the audit reports shall be available to auditors of the Federal Government.

records, and payrolls in support of direct costs, may be retained in grant files or in the grantees' regular files provided the grantees' accounting records contain adequate references for identifying and locating the original documents. However, in all cases, records shall be retained until resolution of audit questions relating to individual grants.

(b) Inventories of equipment. Where equipment which costs $300 or more per item is purchased by the grantee, inventories and other records supporting accountability shall be maintained until the grantee is notified of the completion of the Department's review and audit covering the disposition of such equipment. Such equipment may not be sold or exchanged for unlike equipment prior to the expiration of its useful life or the expiration of the project period and all extensions thereof, whichever occurs first.

§ 270.24 Publications and copyrights.

(a) Publications. Grantees under this subpart may publish the results of any project without prior review by the Service: Provided, That such publications carry an acknowledgement of assistance received under the Act, and a statement that the claimed findings and conclusions do not necessarily reflect the views of the Service, and provided that copies of the publication are furnished to the Service.

(b) Copyright. Where the grant-supported activity results in a book or other copyrightable material, the grantee is free to copyright, but the Service reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant-supported activity.

§ 270.25 Interest.

Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Public Law 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the

§ 270.32

Matching requirements.

(a) Federal financial participation in the cost of planning projects or programs will not exceed 90 percent of the total cost of the planning for which the grant is made. The non-Federal participation may be derived from a variety of sources including:

(1) New State or local appropriations or other new grantee funds;

(2) Existing funds and time of personnel used for the ongoing activities of the agency which are made a part of the project. Services or space donated to the project may not be included as a grantee contribution to the cost of the project. Grantee funds or services derived from other Federal funds or used for matching any other Federal grant may not be used to match the Federal funds in this program except as otherwise specifically allowed by Federal statute.

(b) The application must contain assurances that the Federal grant funds for planning will be used to supplement and, to the extent practicable, increase the level of funds that would otherwise be made available for planning and that the Federal funds will not supplant such non-Federal funds.

(c) If an Indian tribe applying for a grant does not have sufficient funds

available to meet the non-Federal share of the cost of planning under this subpart, the Administrator may increase the Federal share of the cost to the extent necessary. An application from an Indian tribe requesting an increased Federal share must be accompanied by a complete financial statement substantiating its inability to meet the nonFederal share requirement.

§ 270.33 Application.

(a) An application for funds under this subpart shall contain the following: (1) A budget and budget justification. (2) The qualifications of the principal staff members to be responsible for the planning.

(3) The purpose of the planning activity for which funds are requested.

(4) A description of the extent to which the applicant has formulated project goals, program content and structure for implementation.

(5) A description of the nature and extent of delinquency problems within the designated area of concern and a statement of the need for preventive and rehabilitative services.

(6) A description of existing services for delinquent youth and those in danger of becoming delinquent within the designated area of concern.

(7) The anticipated length of time the applicant will need to plan the project or program.

(8) Such other information as the Administrator may require.

(b) The application shall be executed by an individual authorized to act for the applicant and to assume on behalf of the applicant the obligations imposed by the terms and conditions of any award, including this subpart.

(c) Any major proposed amendments to an approved application shall be submitted in writing, in advance to the Administrator. No such changes shall be put into effect without the approval of the Administrator.

with delinquent youth and those in danger of becoming delinquent, including law enforcement agencies; probation and parole agencies; courts; educational institutions; child welfare agencies; agencies concerned with job training and placement, health, mental health, and housing; and any other agencies concerned with prevention and rehabilitation.

(c) Participation of, and consultation with, youth and others toward whom the project being planned is directed.

§ 270.35 Application review.

All applications which meet the legal requirements for a grant under this subpart will be processed by the Service for submission to a Technical Advisory Committee appointed by the Secretary. The applicant may be requested to submit additional information either before or after consideration of the application. The Technical Advisory Committee makes recommendations to the Administrator, who determines the action to be taken with respect to each application and notifies the applicant accordingly. § 270.36 Grant awards.

All grant awards shall be in writing, shall specify the amount of funds granted, the budget period for which support is given, and the total project period for which support is contemplated. For continuation support, grantees must make separate application in the form and detail required by the Administrator. § 270.37 Notification to jurisdictions affected.

Applicants must send copies of grant applications to the governing bodies of each of the political units principally affected, and to the chief executive of the State or to an officer designated by him or by State law. Such governing bodies and officials have 30 days from the receipt of copies of the application to submit evaluations of the proposed planning to the Administrator. They may request from the Administrator additional time to comment. The applicant should indicate to whom copies of the application have been submitted for evaluation. § 270.38

Payments.

The Administrator shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred

in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditure by the grantee in accordance with the provisions of this subpart throughout the project period subject to such limitations as the Administrator may prescribe.

§ 270.39 Expenditure of grant funds.

(a) Except as otherwise authorized, where the grantee is a public agency, administrative provisions of State or local law applicable to the monies appropriated to the public agency shall apply to Federal monies paid to the agency under this subpart.

(b) Grants under this subpart will be available for the following types of expenditures for approved projects:

(1) Salaries, cost of travel and related expenses of project personnel;

(2) Necessary supplies, equipment, and related expenses;

(3) Costs of administration and other indirect costs of the project, subject to such limitations as are set forth in the Bureau of the Budget circular A-21, or A-87, and as the Administrator may establish; and

(4) Such other items as are included in the approved application.

(c) Expenditures shall be in connection with the conduct of the project as approved.

§ 270.40 Reports and records.

The grantee shall make reports to the Administrator in such form and containing such information as may reasonably be necessary to enable the Administrator to perform his functions under this subpart, and shall keep such records and afford such access thereto as the Administrator may find necessary to assure the correctness and verification of such reports.

§ 270.41 Fiscal and auditing procedures.

(a) Fiscal procedures. The grantee shall provide for such fiscal control and fund accounting procedures as are necessary to assure proper disbursement of, and accounting for, the Federal funds paid to it. Accounts and supporting documents relating to project expenditures