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(1) Membership in the body shall in tation should include persons from both clude youth and other citizens, as well public and private agencies concerned as representatives of public agencies and with delinquency prevention and rehaof non-governmental groups concerned bilitation. with youth. State and local public agen (4) Membership of policy boards cy representation could include State should be large enough to reflect adeand local courts; law enforcement agen quately the foregoing representative elecies; parole and probation agencies; ments and not too large to impede other preventive and rehabilitative agen working efficiency. cies; educational institutions; child (5) The policy board should be supwelfare agencies; housing agencies; vo ported by committees, task forces or cational rehabilitation agencies; job panels of specialized persons as necestraining and placement agencies; and sary to accomplish its mission and propublic, preventive, and mental health vide broader involvement of professionagencies. Nonprofit private and voluntary als and citizens. With respect to juvenile agency representation could include delinquency, this requirement will be those that deal with youth, especially de met by the advisory body on juvenile delinquent youth and those in danger of linquency planning required by parabecoming delinquent. Youth members graph (a) of this section. could include, among others, those who

$ 270.17 Planning. have had formal or informal contact with law enforcement agencies or the juvenile (a) Application for funds under this justice system. Representation on such Subpart may be submitted in two phases: bodies should provide a balance of inter

Data collection and analysis (Phase I), est in rehabilitation and prevention, with

and the substantive planning process a proportionate distribution among local

(Phase II). In the case of applications public and private agencies and repre directly for Phase II, evidence must be sentatives of youth and youth groups.

shown that the information required in (2) The applicant shall provide for: Phase I has been collected, or that a

(i) Regular consultation with advisory satisfactory system for obtaining such body on major policy issues concerned information has been established. with planning.

(b) Under Phase I, the planning (ii) Review and consideration by the agency is required to gather information body of any recommendations or reports

relative to the existing delinquency probthat are sent to the chief executive of

lem that will be utilized in planning for a the State or locality.

comprehensive program, including: (iii) Submission to the chief executive

(1) Collection within the State or, in of the body's comments or recommenda the case of a planning grant to a local tions on the final report of the planning

public agency, within a designated loagency, including majority and minority

cality of the following data: views.

(1) The current rate, incidence by type (b) Policy board. Where States have

of offense and distribution of juvenile designated a single planning agency un

delinquency. der $ 270.11(c), the following additional (ii) The present and projected sociorequirements must be met:

economic factors and population data (1) The single planning agency must

relating to youth. be in the executive branch and be em

(iii) School dropout rates and youth powered to conduct comprehensive plan

unemployment rates. ning functions and to receive and dis (iv) Youth health statistics. burse funds.

(v) The nature and scope of existing (2) The single planning agency must public and private agencies, organiza have a policy making board which is re tions, and programs concerned with the sponsible for reviewing, and maintaining prevention, rehabilitation and control of general oversight for the State plan and delinquency. its implementation.

(vi) In light of the information and (3) The policy board must be broadly

data gathered in subdivisions (i), (ii), representative of police services, juvenile (iii), (iv), and (v), of this subparagraph, delinquency, the courts, corrections, gen a description of the adequacy of existing eral units of Government, and citizen services, gaps in services and projected interests. It must approximate propor

need for services to delinquent youth tionate representation of local and State and youth in danger of becoming delininterests. Juvenile delinquency represen quent.

to

(2) Consultation with:

and other services related to youth, such (i) Governmental and nongovern as education, mental health, health serymental agencies, organizations and ices and housing. groups concerned with delinquent youth (2) A method for setting planning priand those in danger of becoming delin orities to insure that the most critical quent, including State and local courts; areas of need will be scheduled for early law enforcement agencies; delinquency attention. The application must provide prevention and rehabilitation services; evidence that the information gathered child welfare services; vocational reha under Phase I will be utilized in this bilitation services and voluntary organi process. zations; local and areawide youth groups (3) An on-going in-service program of and youth-managed organizations; edu staff development for professional and cational institutions; health services; nonprofessional personnel in juvenile demental health services; job training and linquency planning. job placement programs; housing agen (4) A method for distributing to intercies; as well as other basic services for

ested public and private agencies and oryouth.

ganizations and to the general public the (ii) Specialized delinquency or youth

planning recommendations which have planning and other related planning op

been adopted by the planning agency. erations on the local, county, municipal

(5) In the case of State planning or State levels. Comprehensive planning

agencies, provision of technical assistby local public agencies must provide for

ance for the development of needed recoordination with the State planning

gional, metropolitan area or other local agency, where it exists.

delinquency planning. (iii) Other Federal programs involved in the planning or operation of programs

§ 270.18 Notification jurisdictions within the State related to youth, partic

affected. ularly programs under the Demonstra Applicants must send copies of grant tion Cities and Metropolitan Develop applications to the governing bodies of ment Act of 1966 and the Omnibus Crime each of the political units principally Control and Safe Streets Act of 1968.

affected, and to the chief executive of the (iv) The State or local advisory bodies State or to an officer designated by him on juvenile delinquency planning estab or by State law. Such governing bodies lished under section 270.16.

and officials have 30 days from the re(3) Finding resources in other Federal ceipt of copies of the application to suband non-Federal programs that might mit evaluations of the proposed planning bear on the problem of delinquency pre to the Administrator. They may request vention and rehabilitation.

from the Administrator additional time (4) Review of policies, procedures, and to comment. The applicant should indistatutes relating to the custody, care, cate to whom copies of the application treatment, and release of adjudicated have been submitted for evaluation. delinquents. (5) Provision for on-going informa

$ 270.19 Payments. tional support and collection of statisti The Administrator shall from time to cal data relative to the problem of delin time make payments to a grantee of all quency, as well as for updating methods or a portion of any grant award, either for the collection of such information in advance or by way of reimbursement and data.

for expenses to be incurred or incurred (c) Under Phase II, the planning in the project period, to the extent he agency is required to conduct a planning determines such payments necessary to process, which shall include:

promote prompt initiation and advance(1) Planning for delinquency preven ment of the approved project. All such tion and rehabilitation; manpower needs, payments shall be recorded by the employment and training; model grantee in accounting records separate demonstration programs emphasizing from all other fund accounts, including improved techniques and practices in the funds derived from other grant awards. areas of prevention, rehabilitation and Amounts paid shall be available for extraining; technical assistance to local penditure by the grantee in accordance public agencies or nonprofit private with the provisions of this subpart agencies and organizations in the plan throughout the project period subject to ning or operation of programs for which such limitations as the Administrator funds may be available under this Act; may prescribe.

137 66-100 0-72 -10

or

$ 270.20 Expenditure of grant funds. records, and payrolls in support of direct (a) Except as otherwise authorized,

costs, may be retained in grant files or in the administrative provisions of State or

the grantees' regular files provided the local law applicable to the monies appro

grantees' accounting records contain priated to the planning agency shall

adequate references for identifying and apply to Federal monies paid to the

locating the original documents. Howagency under this subpart.

ever, in all cases, records shall be retained (b) Grants under this subpart will be

until resolution of audit questions reavailable for the following types of ex

lating to individual grants. penditures for approved projects:

(b) Inventories of equipment. Where (1) Salaries, cost of travel and related

equipment which costs $300 or more per expenses of project personnel;

item is purchased by the grantee, inven(2) Necessary supplies, equipment,

tories and other records supporting acand related expenses;

countability shall be maintained until (3) Costs of administration and other

the grantee is notified of the completion indirect costs of the project, subject to

of the Department's review and audit such limitations as are set forth in the

covering the disposition of such equipBureau of the Budget circular A-87, and

ment. Such equipment may not be sold as the Administrator may establish; and

or exchanged for unlike equipment prior (4) Such other items as are included

to the expiration of its useful life or the in the approved application.

expiration of the project period and all (c) Expenditures shall be in connec

extensions thereof, whichever occurs tion with the conduct of the project as

first. approved.

$ 270.24 Publications and copyrights. $ 270.21 Reports and records.

(a) Publications. Grantees under this The grantee shall make reports to the subpart may publish the results of any Administrator in such form and contain project without prior review by the Serying such information as may reasonably

ice: Provided, That such publications be necessary to enable the Administra carry an acknowledgement of assistance tor to perform his functions under this received under the Act, and a statement subpart, and shall keep such records and that the claimed findings and concluafford such access thereto as the Ad sions do not necessarily reflect the views ministrator may find necessary to as

of the Service, and provided that copies sure the correctness and verification of of the publication are furnished to the such reports.

Service.

(b) Copyright. Where the grant-sup$ 270.22 Fiscal and auditing procedures. ported activity results in a book or other

(a) Fiscal procedures. The grantee copyrightable material, the grantee is shall provide for such fiscal control and free to copyright, but the Service refund accounting procedures as are neces

serves a royalty-free, nonexclusive, and sary to assure proper disbursement of, irrevocable license to reproduce, publish, and accounting for, the Federal funds translate, or otherwise use, and to aupaid to it. Accounts and supporting docu

thorize others to use, all copyrightable or ments relating to project expenditures

copyrighted material resulting from the shall be adequate to permit an accurate grant-supported activity. and expeditious audit.

$ 270.25 Interest. (b) Auditing procedures. Each grantee shall make appropriate provision for the

Pursuant to section 203 of the Interauditing of project expenditure records, governmental Cooperation Act of 1968 and such records as well as the audit re (Public Law 90-577), a State, as defined ports shall be available to auditors of in section 102 of that Act, will not be the Federal Government.

held accountable for interest earned on

grant funds pending their disbursement $ 270.23 Retention of records.

for program purposes. A State, as de(a) General rule. Grantees are re

fined in the Intergovernmental Cooperaquired to maintain grant accounting rec

tion Act, section 102, means any one of ords, identifiable by grant number, until

the several States, the District of Colum. audit by or on behalf of the Department bia, Puerto Rico, any territory or posor for 5 years after the end of the budget session of the United States, or any period, whichever is the lesser. Original agency or instrumentality of a State, but documents, such as invoices, checks, time does not include the governments of the

political subdivisions of the State. All available to meet the non-Federal share other grantees must return to the Sery of the cost of planning under this subice all interest earned on grant funds. part, the Administrator may increase

the Federal share of the cost to the ex$ 270.26 Termination.

tent necessary. An application from an A grant may be terminated in whole

Indian tribe requesting an increased or in part at any time at the discretion of Federal share must be accompanied by the Administrator. Noncancellable obli a complete financial statement substangations properly incurred prior to the

tiating its inability to meet the nonreceipt of the notice of termination will Federal share requirement. be honored. The grantee shall be promptly notified of such termination in

$ 270.33 Application. writing and given the reasons therefor. (a) An application for funds under

this subpart shall contain the following: Subpart C—Grants for Planning (1) A budget and budget justification. Projects or Programs

(2) The qualifications of the princi

pal staff members to be responsible for $ 270.30 Purpose.

the planning. The purpose of this subpart is to assist (3) The purpose of the planning acin meeting the cost of planning any proj tivity for which funds are requested. ect or program for whcih a grant may be (4) A description of the extent to made under Subparts D, E, F, or Gof which the applicant has formulated these interim regulations.

project goals, program content and $ 270.31 Eligibility.

structure for implementation.

(5) A description of the nature and Grants under this subpart may be extent of delinquency problems within made to any State, county, municipal, or the designated area of concern and a other public agency or nonprofit private statement of the need for preventive and agency or organization.

rehabilitative services. $ 270.32 Matching requirements.

(6) A description of existing services

for delinquent youth and those in danger (a) Federal financial participation in of becoming delinquent within the desthe cost of planning projects or programs ignated area of concern. will not exceed 90 percent of the total (7) The anticipated length of time the cost of the planning for which the grant applicant will need to plan the project is made. The non-Federal participation

or program. may be derived from a variety of sources (8) Such other information as the including:

Administrator may require. (1) New State or local appropriations (b) The application shall be executed or other new grantee funds;

by an individual authorized to act for (2) Existing funds and time of per the applicant and to assume on behalf sonnel used for the ongoing activities of of the applicant the obligations imposed the agency which are made a part of the by the terms and conditions of any project. Services or space donated to the award, including this subpart. project may not be included as a grantee (c) Any major proposed amendments contribution to the cost of the project. to an approved application shall be subGrantee funds or services derived from mitted in writing, in advance to the Adother Federal funds or used for matching ministrator. No such changes shall be any other Federal grant may not be used put into effect without the approval of to match the Federal funds in this pro the Administrator. gram except as otherwise specifically allowed by Federal statute.

$ 270.34 Coordination and consultation. (b) The application must contain as Planning conducted under this subsurances that the Federal grant funds part shall include: for planning will be used to supplement (a) Coordination with all relevant and, to the extent practicable, increase planning affecting the designated area, the level of funds that would other including State and local comprehensive wise be made available for planning and planning funded under subpart B of this that the Federal funds will not supplant part. such non-Federal funds.

(b) Coordination and consultation, to (c) If an Indian tribe applying for a the extent possible, with other agencies, grant does not have sufficient funds organizations, and groups concerned

with delinquent youth and those in dan in the project period, to the extent he deger of becoming delinquent, including termines such payments necessary to law enforcement agencies; probation and promote prompt initiation and advanceparole agencies; courts; educational in ment of the approved project. All such stitutions; child welfare agencies; agen payments shall be recorded by the cies concerned with job training and grantee in accounting records separate placement, health, mental health, and from all other fund accounts, including housing; and any other agencies con funds derived from other grant awards. cerned with prevention and rehabilita Amounts paid shall be available for extion.

penditure by the grantee in accordance (c) Participation of, and consultation with the provisions of this subpart with, youth and others toward whom the throughout the project period subject to project being planned is directed.

such limitations as the Administrator $ 270.35 Application review.

may prescribe. All applications which meet the legal

§ 270.39 Expenditure of grant funds. requirements for a grant under this sub (a) Except as otherwise authorized, part will be processed by the Service for where the grantee is a public agency, submission to a Technical Advisory Com administrative provisions of State or local mittee appointed by the Secretary. The law applicable to the monies appropriapplicant may be requested to submit ated to the public agency shall apply to additional information either before or Federal monies paid to the agency under after consideration of the application. this subpart. The Technical Advisory Committee (b) Grants under this subpart will be makes recommendations to the Adminis available for the following types of extrator, who determines the action to be penditures for approved projects: taken with respect to each application (1) Salaries, cost of travel and reand notifies the applicant accordingly. lated expenses of project personnel; $ 270.36 Grant awards.

(2) Necessary supplies, equipment,

and related expenses; All grant awards shall be in writing,

(3) Costs of administration and other shall specify the amount of funds

indirect costs of the project, subject to granted, the budget period for which

such limitations as are set forth in the support is given, and the total project

Bureau of the Budget circular A-21, or period for which support is contemplated.

A-87, and as the Administrator may esFor continuation support, grantees must

tablish; and make separate application in the form

(4) Such other items as are included and detail required by the Administrator.

in the approved application. $ 270.37 Notification to jurisdictions (c) Expenditures shall be in connecaffected.

tion with the conduct of the project as Applicants must send copies of grant

approved. applications to the governing bo es of

$ 270.40 Reports and records. each of the political units principally

The grantee shall make reports to the affected, and to the chief executive of the

Administrator in such form and conState or to an officer designated by him

taining such information as may reasonor by State law. Such governing bodies and officials have 30 days from the re

ably be necessary to enable the Adminis

trator to perform his functions under ceipt of copies of the application to sub

this subpart, and shall keep such records mit evaluations of the proposed planning to the Administrator. They may request

and afford such access thereto as the

Administrator may find necessary to asfrom the Administrator additional time

sure the correctness and verification of to comment. The applicant should indi such reports. cate to whom copies of the application

$ 270.41 Fiscal and auditing procedures. have been submitted for evaluation.

(a) Fiscal procedures. The grantee $ 270.38 Payments.

shall provide for such fiscal control and The Administrator shall from time to fund accounting procedures as are necestime make payments to a grantee of all sary to assure proper disbursement of, or a portion of any grant award, either and accounting for, the Federal funds in advance or by way of reimbursement paid to it. Accounts and supporting docufor expenses to be incurred or incurred ments relating to project expenditures

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