(5) An agency may request exemptions from paragraph (b)(4) of this section for light trucks or categories of light trucks if they are determined to be appropriate in terms of energy conservation, economy, efficiency, or service. Agencies shall submit these requests in writing to the Administrator of General Services, Washington, DC 20405, and shall state the reasons supporting the request for exemption. The Administrator will review the request, determine if the request is appropriate, and advise the requesting agency of the determination. Light trucks exempted under the provisions of this paragraph shall not be included in the calculation of an agency's fleet average fuel economy. (6) This subpart does not apply to passenger automobiles and light trucks designed to perform combat-related missions for the U.S. Armed Forces or designed for use in law enforcement or emergency rescue work. [58 FR 65289, Dec. 14, 1993, as amended at 62 FR 324, Jan. 3, 1997; 62 FR 31740, June 11, 1997] General Services Administration, ATTN: MTV, Washington, DC 20405. Each submission shall use the unadjusted combined city/highway mileage ratings for passenger automobiles and light trucks developed by the Environmental Protection Agency (EPA) for each fiscal year. The submissions shall be forwarded to GSA as soon as possible after the purchase or effective date of the lease. All submissions for the previous fiscal year shall reach GSA by December 1st of each year. GSA issues information concerning the EPA mileage ratings and miles per gallon rating guidance to assist agencies in the timely planning of their acquisitions. Agencies not intending to purchase or lease vehicles or agencies that satisfy their total motor vehicle requirements through the GSA Interagency Fleet Management System shall so inform GSA. (b) The submission of actual vehicle leases and agency purchases or synopses for passenger automobiles and light trucks acquired during the fiscal year includes vehicles which were procured or leased for use in any State or Commonwealth of the United States and the District of Columbia. Agencies shall not include passenger automobiles and light trucks which are: (1) Procured or leased for use outside the foregoing areas; (2) Designed to perform combat-related missions for the U.S. Armed Forces; or (3) Designed for use in law enforcement or emergency rescue work. (c) Requisitions for passenger automobiles and light trucks sent to GSA for procurement action, but for which a contract is not awarded during the same fiscal year the requisitions are submitted, shall be included in the agency's vehicle lease and purchase record for the fiscal year in which the contract is awarded. (d) When a vehicle lease contains an option to renew and the option is exercised, that renewal action shall not be included as a new acquisition. However, before the exercise of the renewal option, an agency must submit its requirements to GSA in accordance with § 101-39.204 of this chapter to determine if the requirement can be satisfied through the Interagency Fleet Management System. (e) In order to maintain a master record of all leased passenger vehicles and light trucks under 8,500 pounds (GVWR), agencies shall forward to the General Services Administration, ATTN: MTV, Washington, DC 20405, copies or synopses of lease agreements for those vehicles leased for a period of 60 continuous days or more, or they may submit the following information: (1) Number of vehicles, by category; (2) Year; (3) Make; (4) Model; (5) Transmission type (if manual, number of forward speeds); (6) Cubic inch displacement; (7) Fuel type (i.e., gasoline or alternative fuel); (8) Monthly lease cost; (9) Duration of lease (include option to renew); (10) Vehicle type (4x2 or 4x4-light trucks only); (11) Gross vehicle weight rating (GVWR): Light trucks only; and (12) Lessor's name and address. (f) Submission of requisitions for procurement or requests for authority to lease vehicles, which in the judgment of GSA will result in noncompliance with the fleet average fuel economy by the end of the fiscal year, may result in requisitions being held in abeyance pending adjustment to the agency's acquisition plan to ensure compliance with fuel economy requirements. (g) Requisitions submitted to GSA for vehicles shall conform to the re quirements of § 101-25.501 of this chap ter. (h) Agencies may request GSA assistance when planning their acquisitions by contacting the General Services Administration, Attn: MTV, Washington, DC 20405. (i) Information concerning vehicles purchased for agencies by the GSA Automotive Center is provided internally; therefore, vehicles procured by GSA are not required to be reported. [58 FR 65290, Dec. 14, 1993, as amended at 62 FR 325, Jan. 3, 1997] Subpart 101-38.2-Registration, § 101-38.200 General requirements. (a) Official U.S. Government tags shall be used on all Government-owned or-leased motor vehicles, unless specifically exempted by this subpart. (b) Each motor vehicle acquired for official purposes (except vehicles exempted by this subpart) shall display the legends "For Official Use Only" (in letters not less than 1⁄2 inch and not over 3 inch high) and "U.S. Government" (in letters not less than 3⁄4 inch and not over 1 inch high) and agency identification as provided in this subpart. Motor vehicles of the Department of Defense shall be governed by §10138.203-2. (c) Where motor vehicles display agency identification in accordance with this subpart, such identification shall be replaced when necessary due to damage or wear, and should be accomplished without excessive expense. (d) Motor vehicles rented from private or commercial sources for a period of less than 6 months and used primarily for off-highway work need not display the legends "For Official Use Only" and "U.S. Government" and agency identification; however, such vehicles leased for periods of 6 months or longer shall display official U.S. Government tags and agency identification as prescribed in the subpart. Sedans and station wagons acquired for periods of 60 continuous days or more must be identified in accordance with §101-38.203-1(a). (e) Motor vehicles (other than military design motor vehicles) acquired for official purposes, exempted by the provisions of this subpart from the display of official U.S. Government tags and other identification, shall carry the regular license plates issued by the State, Commonwealth, territory, or possession in which each motor vehicle is principally operated, or issued by the District of Columbia if the motor vehicle is regularly based in the District of Columbia. In addition, these vehicles are exempted from other requirements (forms, etc.) as specified in this subpart. (f) Exemptions, in addition to those authorized in §§ 101-38.204-1 and 101– 38.204-2 may be authorized by the head of the agency or designee upon written certification that conspicuous identification will interfere with the purpose for which the motor vehicle is used. This certification shall be maintained at the agency headquarters. A copy of this certification shall also be provided to the General Services Administration, Attn: FBF, Washington, DC 20406, if the vehicle is obtained through the GSA Interagency Fleet Management System. Approval by GSA will not be required. The certification must state that the motor vehicle(s) is (are) acquired and used primarily for the purpose of investigative, law enforcement, or intelligence duties involving security activities or for safety of the vehicle's occupant(s), and that the identification of the motor vehicle(s) would interfere with the discharge of such duties or endanger the security of individuals or the United States Government. Vehicles regularly used for common administrative purposes not directly connected with the performance of law enforcement, investigative, or intelligence duties involving security activities shall not be exempt. All exemptions granted under the provisions of this §101-38.200(f) are limited to 1 year. If the requirement for exemption still exists at the end of the year, the agency shall recertify its intent to continue the exemption. A copy of this certification shall be forwarded to GSA if the vehicle is leased from the GSA Interagency Fleet Management Sys tem. (g) Certain organizational units of Federal agencies may be authorized to remove official Government markings and substitute license plates issued by the appropriate State, Commonwealth, territory, or possession whenever the agency head or designee determines that temporary removal is in the public interest. A written determination and justification for temporary removal of official Government markings shall be maintained at the agency headquarters. This determination shall also be submitted to the General Services Administration, Attn: FBF, Washington, DC 20406, if the vehicle is leased from the GSA Interagency Fleet Management System. [51 FR 11684, Apr. 4, 1986, as amended at 62 FR 326, Jan. 3, 1997] § 101-38.201 Registration and inspection. § 101-38.201-1 In the District of Columbia. (a) All motor vehicles acquired for official purposes which are regularly based or operated in the District of Columbia shall be registered with the District of Columbia, Department of Transportation. Each motor vehicle shall be reregistered each year. Special forms for registering motor vehicles are available from the District of Columbia, Department of Transportation. There is no charge for this service. (b) The District of Columbia Code requires that application for registration of title be accompanied by a certificate of origin, bill of sale, or other document attesting Government ownership. (c) Each registered motor vehicle shall be inspected annually in accordance with section 40-204 of the District of Columbia Code and applicable regulations. Those motor vehicles that pass inspection will be provided a current Approval Inspection Sticker by the District of Columbia, Department of Transportation. There is no charge for this service. § 101-38.201-2 Outside the District of Columbia. Motor vehicles acquired for official purposes and regularly operated outside of the District of Columbia need not be registered in the States, Commonwealth, territories, or possessions in which they are primarily used, except that motor vehicles exempted under § 101-38.200(f) and §101-38.204 shall be registered and inspected in accordance with the laws of the State, Commonwealth, territory, or possession. § 101-38.202 Tags. § 101-38.202-1 In the District of Columbia. (a) The District of Columbia Code, section 40-102(b)(2) requires the issuance of certificates of registration and identification tags, without charge, for all motor vehicles owned by the Government at the time the vehicle is registered or reregistered as prescribed in § 101-38.201. or -leased (b) Government-owned motor vehicles registered in the District of Columbia under §101-38.201-1 and displaying official U.S. Government tags may have the letter code designation prescribed in §101-38.202-4 stenciled in the blank space beside the embossed numbers. The letter code designation, if used, is to be stenciled on the tag in such a manner that the size and color of the letters are the same as, or similar to, the embossed numbers. (c) Official U.S. Government tags issued by the District of Columbia, may be transferred, after approval by the Director of Transportation of the District of Columbia, only to another Government-owned or -leased motor vehicle of the same executive agency operating that vehicle in the District of Columbia. Damaged or mutilated tags removed from vehicles operating in the District of Columbia shall be delivered to the District of Columbia, Department of Transportation for cancellation. Whenever motor vehicles regularly based or operated in the District of Columbia are transferred for operation in a field area, transferred to another agency, or removed from Government service, the official U.S. Government tags issued by the District of Columbia shall be removed and delivered to the District of Columbia, Department of Transportation for cancellation. § 101-38.202-2 Outside the District of Columbia. (a) Federal agencies operating motor vehicles acquired for use outside the District of Columbia shall obtain official U.S. Government tags from the Superintendent of Industries, District of Columbia, Department of Corrections, Lorton, VA 22079. Those vehicles exempt under § 101-38.200(f) and § 101-38.204 must be licensed in the State, Commonwealth, territory or possession in which the vehicle is regularly operated. (b) When ordering tags, the following applies: (1) Purchase orders shall include the code letters to be imprinted on the tags; the dates on which deliveries are required; the consignee and shipping instructions; the symbol number of the appropriation to be charged; and the signature of an officer authorized to obligate the cited appropriation. (2) For obligating purposes, the ordering agency should consult the Current Price List of Industrial Products and Services issued by the Superintendent of Industries. Federal agencies may request that they be added to the mailing list to receive the price lists by contacting the Superintendent of Industries, District of Columbia, Department of Corrections, Lorton, VA 22079. (3) When requested by the ordering agency, tags will be shipped directly to field stations. If the size of the shipment requires the use of a Government bill of lading, the bill of lading shall accompany the purchase order. If the size of the shipment permits mailing, the Department of Corrections will supply the necessary postage and will add the cost to the invoice. (4) Upon receiving the appropriate billing document, payment is to be made directly to the Superintendent of Industries, District of Columbia, Department of Corrections, Lorton, VA 22079. (c) Subject to § 101-38.303-1, tags may be transfered to a new motor vehicle acquired for official purposes, returned to stock for reuse, or voided against further use as determined by the head of the owning agency, or designee. Tags which are voided shall be defaced or destroyed to prevent re-use. [51 FR 11684, Apr. 4, 1986, as amended at 62 FR 326, Jan. 3, 1997] § 101-38.202-3 Records. Each executive agency shall maintain a centralized record of all official U.S. Government tags in use on Government-owned and -leased motor vehicles for which that agency is accountable. Such records shall specify the motor vehicle for which the tags are assigned and shall include complete information regarding the reassignment of tags and a list of destroyed and/or voided tag numbers. § 101-38.202-4 Numbering and coding. Official U.S. Government tags shall be numbered serially for each executive agency, beginning with 101, and shall be preceded by a letter code designating the agency having accountability for the motor vehicles as follows: ACT A ACTION Agriculture, Department of Consumer Product Safety Com- CPSC mission. Corps of Engineers, Civil Works ... CE DECA DA D DLA District of Columbia Redevelop- LA United States Information Agency United States Postal Service Veterans Affairs, Department of .. [62 FR 326, Jan. 3, 1997] § 101-38.202-5 Requests for additional code designations. Additional code designations are issued by GSA upon written request to General Services Administration, ATTN: MTV, Washington, DC 20405. [62 FR 327, Jan. 3, 1997] § 101-38.202-6 Display of tags. (a) Each motor vehicle acquired for official purposes (except vehicles exempted by §§ 101–38.200(f) and 101–38.204) shall display official U.S. Government tags mounted on the front and rear of the vehicle, except two-wheeled vehicles, which require rear tags only. Motor vehicles of the DOD are governed by applicable departmental directives. (b) Official U.S. Government tags shall be displayed on the motor vehicle |