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8 101–26.4901 Standard forms.

(a) The Standard forms are illustrated in this section to show their text, format, and arrangement and to provide a ready source of reference. The subsection numbers in this section correspond with the Standard form numbers.

(b) The Standard forms illustrated in this $101-26.4901 may be obtained by submitting a requisition in FEDSTRIP/ MILSTRIP format to the GSA regional office providing support to the requesting agency

[32 FR 15754, Nov. 16, 1967, as amended at 41 FR 34633, Aug. 16, 1976)

§ 101-26.803-3 Reporting of discrep

ancies in transportation, shipments,

material, or billings. (a) Transportation-type discrepancies shall be processed under the instructions in subpart 101-40.7 when the discrepancies are the fault of the carrier and occur while the shipments are in the possession of:

(1) International ocean or air carriers, regardless of who pays the transportation charges, except when shipment is on a through Government bill of lading (TGBL), or is made through the Defense Transportation System (DTS). Discrepancies in shipments on a TGBL or which occur while in the DTS shall be reported as prescribed in the GSA publication referenced in $101– 26.803–1; or

(2) Carriers within the continental United States, when other than GSA or DOD pays the transportation charges.

(b) All other shipping, transportation, or billing discrepancies shall be reported on the forms, and within the time frames, dollar limitations, and according to the procedures prescribed in the GSA publication referenced in $ 10126.803–1.

8101-26.4901-149 Standard Form 149,

U.S. Government National Credit

NOTE: The form illustrated in $ 101–26.4901– 149 is filed as part of the original document and does not appear in the FEDERAL REGISTER or the Code of Federal Regulations.

(37 FR 18536, Sept. 13, 1972)

$ 101-26.4902 GSA forms.

[53 FR 26596, July 14, 1988, as amended at 55 FR 24086, June 14, 1990)

8 101–26.803–4 Adjustments.

GSA and DOD will adjust billings resulting from over or under charges, or discrepancies or deficiencies in shipments, or material on a bill submitted under the provisions of this subpart 101-26.8 and the GSA publication referenced in § 101-26.803–1.

(a) The GSA forms are illustrated in this $ 101–26.4902 to show their text, format, and arrangement and to provide a ready source of reference. The subsection numbers in this section correspond with the GSA form numbers.

(b) Agency field offices may obtain the GSA forms illustrated in this $ 101– 26.4902 by submitting their requirements to their Washington headquarters office which will forward consolidated annual requirements to the General Services Administration (BRO), Washington, DC 20405.

(31 FR 7235, May 18, 1966, as amended at 41 FR 34633, Aug. 16, 1976)

(55 FR 24086, June 14, 1990)

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NOTE: The form illustrated in § 101-26.4902– 1781 is filed as part of the original document and does not appear in the FEDERAL REGISTER or the Code of Federal Regulations.

[47 FR 41364, Sept. 20, 1982]

g 101-26.4902–2891 GSA Form 2891: In

structions to Users of Federal Supply Schedules.

NOTE: The form illustrated in $ 101-26.4902 2891 is filed as part of the original document and does not appear in the FEDERAL REGISTER or the Code of Federal Regulations.

101-27.201 Scope of subpart. 101-27.202 Applicability. 101–27.203 Program objectives. 101–27.204 Types of shelf-life items. 101-27.205 Shelf-life codes. 101-27.206 Procurement of shelf-life mate

rials. 101–27.206-1 General considerations. 101–27.206-2 Identification and shipping re

quirements. 101-27.206-3 Packaging. 101-27.207 Control and inspection. 101-27.207–1 Agency controls. 101-27.207-2 Inspection. 101-27.207–3 Marking material to show ex

tended shelf life. 101-27.208 Inventory analyses. 101-27.209 Utilization and distribution of

shelf-life items. 101-27.209-1 GSA stock items. 101–27.209-2 Items to be reported as excess. 101–27.209-3 Disposition of unneeded prop


[43 FR 24533, June 6, 1978]

§ 101-26.4904 Other agency forms.

This section illustrates forms issued by other agencies which are prescribed or available for use in connection with subject matter covered in other subparts of part 101-26. The issuing activity is also identified in the section requiring the use of such forms. The forms are illustrated to show their text, format, and arrangement and to provide a ready source of reference. The subsection numbers in this section

Subpart 101-27.3-Maximizing Use of


101-27.300 Scope. 101-27.301 (Reserved) 101–27.302 Applicability. 101–27.303 Reducing long supply. 101–27.303–1 Cancellation or transfer.

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(d) The items are being transferred into authorized stock funds for resale to other Government agencies.

(34 FR 200, Jan. 7, 1969, as amended at 41 FR 3858, Jan, 27, 1976)

Subpart 101-27.2-Management

of Shelf-Life Materials

8 101–27.102-3 Limitations on use.

(a) When there are no limiting factors which preclude its application, such as space or budgetary limitations, the basic EOQ techniques shall be used.

(b) When a space, personnel, or budgetary limitation precludes application of the basic EOQ technique, a modification of the technique may be made provided the modification produces:

(1) The fewest possible replenishments for a given level of inventory investment; or

(2) The lowest possible level of inventory investment for a given number of replenishments.

(c) When quantity purchase discounts or volume transportation rates will produce savings greater than the increased variable costs involved in procurement and possession, the economic purchase quantity (EPQ) principle shall be used as described in the GSA Handbook. The Economic Order Quantity Principle and Applications.

$ 101–27.201 Scope of subpart.

This subpart provides for the identification, designation of useful life, and establishment of controls for shelf-life items to minimize loss and insure maximum use prior to deterioration. A shelf-life item is any item possessing deteriorative or unstable characteristics to the degree that a storage period must be assigned to assure the issuance of material that will perform satisfactorily in service.

[32 FR 6493, Apr. 27, 1967)

[29 FR 15997, Dec. 1, 1964, as amended at 31 FR 9541, July 14, 1966; 41 FR 3858, Jan. 27, 1976]

§ 101–27.202 Applicability.

This subpart 101-27.2 is applicable to all executive agencies except the Department of Defense. The principles and objectives prescribed in this subpart are in consonance with those adopted by the Department of Defense in the establishment of shelf-life procedures for use by military activities.

(32 FR 6493, Apr. 27, 1967]

§ 101–27.103 Acquisition


excess property. Except for inventories eligible for return to GSA for credit pursuant to the provisions of $101-27.501 and for inventories for which an economic retention limit has been established in accordance with the provisions of subpart 101– 27.3 of this part, inventory levels may be adjusted upward when items of stock are to be acquired from excess sources. Such adjustments should be tempered by caution and arrived at after careful consideration. Generally, acquisitions of items for inventory from excess sources shall not exceed a 2-year supply except when:

(a) A greater quantity is needed to meet known requirements for an authorized planned program.

(b) The item is not available without special manufacture and a predictable requirement exists.

(c) Administrative determination has been made that in application of the EOQ principle of stock replenishment within an agency an inventory level in excess of 2 years is appropriate for low dollar-volume items.

§ 101-27.203 Program objectives.

In order to assure maximum use of shelf-life items, each executive agency shall:

(a) Identify shelf-life items, including any new items to be placed in inventory, which have a limited shelf-life period.

(b) Establish the shelf-life period of such items and procedures for controlling their procurement, storage, and issue.

(c) Inspect or test certain shelf-life items prior to deterioration to determine if the shelf-life period can be extended.

(d) Conduct inventory management analyses to determine if shelf-life stocks are expected to be utilized prior to the expiration of the original or any extended shelf-life period, and, if not, arrange for transfer of such stock in

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with shelf life greater than 60 months. Agencies shall establish controls for such materials to prevent issuance of any unserviceable items.

(a) Agencies may also establish controls for materials with a shelf life greater than 60 months that are not identified in paragraph (c) of this section. Such controls should be established only when they are necessary for effective management of the items.

(32 FR 6493, Apr. 27, 1967)

(40 FR 59595, Dec. 29, 1975)

8101-27.206 Procurement of shelf-life


g 101–27.206-1 General considerations.

8 101-27.204 Types of shelf-life items.

Shelf-life items are classified as nonextendable (Type I) and extendable (Type II). Type I items have a definite storage life after which the item or material is considered to be no longer usable for its primary function and should be discarded. Type II items are those for which successive reinspection dates can be established when the items have a continued usability as determined by examination based upon criteria that have been agreed upon. Examples of Type I items are drugs and medicines with certain characteristics. Examples of Type II items are paint and ink.

In determining requirements for shelf-life items, the following elements should be taken into consideration:

(a) Assigned storage time periods; and

(b) Appropriate contracting techniques for the particular item involved, including specification requirements, industry practices, and storage and delivery procedures.

(40 FR 59595, Dec. 29, 1975)

[40 FR 59595, Dec. 29, 1975)

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§ 101-27.206-2 Identification and ship

ping requirements. Manufacturers shall, whenever practicable, be required to mark the unit or container with the month and year of manufacture or production and the batch number on all shelf-life items (60 months or less) procured from other than GSA sources. Whenever practical, the supplier shall be required to ship or deliver material withia a given number of months from the date of manufacture or production. These "age on delivery” requirements should not be imposed in such a manner as to unduly restrict competition at any trade level. The following guidelines are suggested as appropriate for most shelf-life items:

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(b) Code designator 0 is used to identify items not included in a shelf-life program.

(c) Code designator X shall be used to identify critical end-use items, military essential items, and medical items

[40 FR 59595, Dec. 29, 1975)

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