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101-3.203 Exclusions. 101-3.204 Reports to be submitted. 101-3.205 Optional reporting method. 101-3.206 Preparation and due dates. 101-3.207 Supplementary information.

erty for inclusion in its real and personal property inventory reports.

(C) Executive Order 12411 and related regulations require annual review of agency goals and plans in the area of space reduction and property disposals.

Subparts 101-3.3-101-3.48 [Reserved]

Subpart 101-3.49–Forms and Reports

(29 FR 15596, Nov. 20, 1964, as amended at 54 FR 38673, Sept. 20, 1989)

101-3.4900 Scope of subpart. 101-3.4901 GSA forms. 101-3.4901-1166 GSA Form 1166: Annual Re

port of Real Property Owned by or

Leased to the United States. 101-3.4901–1166(I) Instructions for the prepa

ration of GSA Form 1166: Annual Report of Real Property Owned or Leased to the

United States. 101-3.4901–1166(I-A) Major cities. 101–3.4901–1209 GSA Form 1209: Summary of

Number of Installations Owned by or

Leased to the United States. 101-3.4901-1209(I) Instructions for the prepa

ration of GSA Form 1209: Summary of Number of Installations Owned by or Leased to the United States.

AUTHORITY: Sec. 205(c), 63 Stat. 390 40 U.S.C. 486(c).

8 101-3.102 Program objectives.

The principal objectives of the Governmentwide real property inventory program are:

(a) To provide a centralized source of information on Federal real property holdings;

(b) To track space utilization of reporting agencies;

(c) To identify underutilized prop erty;

(d) To achieve the most effective control and economical Governmentwide utilization of available property;

(e) To facilitate disposal of surplus property;

(f) To evaluate the compliance of reporting agencies with the provisions of Executive Order 12411 and implementing regulations;

(g) To provide a basis for the intelligent evaluation and appraisal of budgetary requirements; and

(h) To establish a ready reference for answering inquiries from the Congress, the press,

trade associations, educational institutions, Federal, State and local government agencies, and the general public.

SOURCE: 29 FR 15596, Nov. 20, 1964, unless otherwise noted.

8 101-3.000 Scope of part.

This part prescribes that procedures and forms for use by executive agencies in preparing annual reports necessary for the maintenance and publication of inventories of real property owned by and leased to the United States as of the last day of September of each fiscal year.

(54 FR 38673, Sept. 20, 1989)

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representative for the real property inventories. The same representative should be designated for the federally owned and leased real property inventories, although separate representatives are permitted. The General Services Administration, Office of Governmentwide Policy, Washington, DC 20405, shall be advised in writing of the names of all such representatives and subsequent changes.

(c) For leased property, the agency currently administering the lease and making payments to the lessor, regardless of which agency executed the original lease or which agency is currently using the property.

(54 FR 38674, Sept. 20, 1989)

Subpart 101-3.2- Annual Re

ports-Real Property Owned by and Leased to the United States

SOURCE: 54 FR 38674, Sept. 20, 1989, unless otherwise noted.

8 101_3.200 Scope of subpart.

This subpart prescribes the procedures and forms to be used by executive agencies in connection with annual reports on real property owned by and leased to the United States.

8 101-3.201 Reporting agency.

Reports on real property owned by and leased to the United States shall be submitted by the agency responsible for the maintenance of real property records and accounts as prescribed by General Accounting Office principles and standards and illustrated in 2 GAO 1270 and 2 GAO 7030 for owned property. For purposes of this inventory, the above rule shall apply regardless of the manner of acquisition or which agency is currently using the property. For example:

(a) For general purpose buildings, such as office buildings or warehouses, which are occupied by a Federal agency or agencies upon determination by GSA, and for which GSA is responsible for elevator and guard service, and for cleaning and maintenance, GSA is the reporting agency.

(b) For special purpose buildings, such as Coast Guard stations, military reservations, hospitals, and prisons, those agencies having control of building management and operation including authority to assign or reassign space in such buildings, will be considered as the reporting agencies.

g 101-3.202 Coverage.

The annual reports of real property owned by or leased to the United States shall cover land, buildings, and other structures and facilities owned by the United States throughout the world and all real property leased from private individuals, organizations, and municipal, county, state, and foreign governments, as evidenced by a written agreement involving a monetary consideration and a landlord-tenant relationship. It shall also include right of use and occupancy obtained under eminent domain proceedings or equivalent procedures. These reports shall include the following:

(a) Unreserved public domain lands.

(b) Public domain lands reserved for national forests, national parks, military installations, or other purposes.

(c) Real property acquired by purchase, construction, donation, and other methods.

(d) Real property in which the Government has a long-term interest considered by the reporting agency as being equivalent to ownership.

(e) Buildings or other structures and facilities owned by or leased to the Government whether or not located on Government-owned land.

(f) Excess and surplus real property. (The reporting agency, as defined in $ 101-3.201, shall continue to retain accountability and report excess and surplus real property pending its transfer to a Federal agency or disposal.)

(g) Buildings being acquired under the terms of the Public Buildings Purchase Contract Program or Lease Purchase Agreements (39 U.S.C. 2103, 40 U.S.C. 356). Buildings shall be reported upon completion of construction. Separate annual reports shall also be submitted for real properties held in trust by the Federal Government.

(h) Each lease executed for land only, with an annual rental of $500 or more.

(i) Each lease executed for a building location(s), other structures and facilities, or combination thereof (whether or not land is included), with a total
annual rental of $2,000 or more.

(j) Real property leased rent free or
for a nominal rental rate may be in-
cluded when the property is considered
significant by the reporting agency. 35
Comp. Gen. 713 is suggested as a guide
to help resolve questions pertaining to
the definition of nominal payment.

g 101-3.203 Exclusions.

Annual inventory reports on real
property owned by or leased to the
United States shall not include the fol-

(a) Properties acquired through fore-
closure, confiscation, or seizure to be
liquidated in settlement of a claim or
debt to the Federal Government.

(b) Rights-of-way or easements
granted to the Government.

(c) Lands administered by the United
States under trusteeship by authority
of the United Nations.

(d) Machinery and processing equip-
ment which are not part of the realty.

(e) Real property occupied under per-
mit or other arrangements with other
Federal agencies or wholly owned Fed-
eral Government corporations.

(f) Leasehold improvements (Govern-
ment-owned buildings or structures 10-
cated on leased land shall be reported
as owned); and

(8) Real Property leased rent free or
for nominal rent when property is not
considered significant by the reporting

(5) Each disposal of a complete in-

(6) Each installation for which a revi-
sion of an entry on a previous report is
necessary to reflect a change in the
name of an installation, date or meth-
od of acquisition of property, acreage,
number and/or floor area of buildings,
or predominant usage category of land,
buildings, or other structures and fa-

(7) Each new lease becoming effective
during the reporting period.

(8) Each renewed lease citing the new
expiration date.

(9) Change in annual rental rate.

(b) It is only necessary to report
changes since the last reporting period
and only identification data and af-
fected line items need be reported.
However, agencies reporting for the
first time under these revised regula-
tions must report their entire owned
and leased inventories.

(C) Each agency shall prepare in ac-
cordance with instructions in $101-
3.4901-1209(I) and submit to GSA a sepa-
rate report on GSA Form 1209, Sum-
mary of Number of Installations Owned
by or Leased to the United States (see
$101-3.4901-1209) for each bureau or
other major organizational unit, for
owned and leased real property. Re-
ports on GSA Form 1209 shall be sub-
mitted whether or not changes have oc-
curred since the previous report.

g 101–3.205 Optional reporting method.

Agencies with automated accounting
systems may make arrangements with
GSA, Office of Governmentwide Policy,
to furnish detailed reports via mag-
netic tape input in lieu of GSA Form
1166. Each agency utilizing this method
must obtain the automated reporting
requirements from GSA, Office of Gov-
ernmentwide Policy, before submitting
any magnetic tape.

§ 101-3.204 Reports to be submitted.

(a) Each agency shall prepare in ac-
cordance with instructions in $101–
3.4901–1166(I) and submit to GSA a sepa-
rate report on GSA Form 1166, Annual
Report of Real Property Owned by or
Leased to the United States (see $101–
3.4901–1166) for:

(1) Each newly acquired or previously
omitted installation.

(2) Each installation received by
transfer from another Federal agency
which is not merged with an existing

(3) Each installation with increases
or decreases in cost of $5,000 or more
affecting any line item or the total for
the installation.

(4) Each installation declared excess
or surplus in whole or in part.

§ 101–3.206 Preparation and due dates.

The annual inventory reports pre-
scribed in $101–3.204 shall be prepared
as of the last day of September of each
fiscal year. An original and one copy of
each report shall be submitted to the
General Services Administration, Of-
fice of Governmentwide Policy, Wash-
ington, DC 20405, no later than 45 days
after the report date.

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The GSA forms referenced in this part may be obtained initially from the GSA National Forms and Publications Center, Box 17550, 819 Taylor Street, Fort Worth, TX 76102–0550. Agency field or regional offices should submit future requirements to their Washington, DC, headquarters office which will forward consolidated annual requirements to the General Services Administration, ATTN: 7BR, Fort Worth, TX 76102. The section numbers in this subpart correspond to the GSA form numbers and related instruction for their preparation. Thus in 8101–3.4901–1166(I) appears instructions for the preparation of GSA Form 1166.

101–5.100 Scope of subpart. 101-5.101 Applicability. 101-5.102 Definitions. 101-5.103 Policy. 101–5.104 Economic feasibility of centralized

services. 101-5.104-1 General. 101-5.104–2 Basis for determining economic

feasibility. 101–5.104-3 Data requirements for feasibility

studies. 101-5.1044 Scheduling feasibility studies. 101-5.104-5 Designating agency representa

tives. 101–5.104-6 Conduct of feasibility studies. 101-5.1047 Administrator's determination. 101-5.105 Operation of the centralized facil

ity. 101–5.106 Agency committees.

Subpart 101-5.2--Centralized Fleid

Reproduction Services

(54 FR 38675, Sept. 20, 1989)

101-5.200 Scope of subpart.

Subpart 101-5.1--General

SOURCE: 30 FR 4199, Mar. 31, 1965, unless otherwise noted.

§ 101-5.100 Scope of subpart.

This subpart states general policies, guidelines, and procedures for establishing centralized services in multioccupant Federal buildings. [42 FR 35853, July 12, 1977]

101–5.201 Applicability. 101-5.202 Types of centralized field repro

duction services. 101-5.203 Economic feasibility of centralized

field reproduction services. 101–5.203-1 Scheduling of feasibility studies. 101-5.203–2 Notification of feasibility stud

ies. 101-5.2033 Initiation of feasibility studies. 101–5.203-4 Duplicating Services Individual

Agency Survey. 101-5.203–5 Uniform space allowances. 101-5.203-6 Pooling of equipment and per

sonnel. 101–5.203–7 Determination of feasibility. 101-5.204 Operation of centralized field re

production facilities. 101–5.204-1 Continuity of service. 101-5.204-2 Announcement of centralized

services. 101–5.204 3 Appraisal of operations. 101–5.205 Designation of other agencies to

operate plants. 101-5.205-1 General. 101-5.205-2 Prerequisites to designation of

other agencies. 101-5.205-3 Actions prior to operation of fa

cilities. 101–5.2054 Plant inspections and customer


8 101-5.101 Applicability.

The regulations in this part apply to all executive agencies which occupy space in or are prospective occupants of multi-occupant Federal buildings located in the United States. In appropriate circumstances, the centralized services provided pursuant to this part are extended to agencies occupying other Federal buildings in the same geographical area. For purposes of this part, reference to Federal buildings may be deemed to include, when appropriate, leased buildings or specific leased space in a commercial building under the control of GSA.

(56 FR 33873, July 24, 1991)

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8 101-5.102 Definitions.

(a) Centralized services means those central supporting and administrative services and facilities provided to occupying agencies in Federal buildings or nearby locations in lieu of each agency providing the same services or facilities for its own use. This includes those common administrative services provided by a Cooperative Administrative Support Unit (CASU). It does not include such common building features as cafeterias, blind stands, loading platforms, auditoriums, incinerators, or similar facilities. Excluded are interagency fleet management centers established pursuant to Public Law 766, 83d Congress, and covered by part 10139 of this chapter.

(b) Occupying agency means any Federal agency assigned space in a building or complex for which GSA has oversight of, or responsibility for the functions of operation and maintenance in addition to space assignment.

(c) Cooperative Administrative Support Unit (CASU) means an organized mechanism for providing administrative

101-5.4900 Scope of subpart.

AUTHORITY: Sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c).

101-5.000 Scope of part.

This part prescribes the methods by which the General Services Administration provides for establishment of centralized services in Federal buildings or complexes occupied by a number of executive agencies.

(56 FR 33873, July 24, 1991)

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