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1963

imate e

Financial Condition (in thousands of dollars)

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719

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Total assets..

1,443

1,614

1,750

2,164

Operating expenses, Public Buildings Service (costs-obligations) (object class 11

Liabilities:

permanent positions).

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Financing:

450

436

436

436

2,219 WE

Advances and reimbursements from other accounts..

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4

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Personnel Summary

vision for unfunded leave liability...

-450

Retained earnings...

204

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100

of financ

Average GS grade...

Total Government equity (deficit).. -246

Average GS salary.

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15.0 $14,394

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1 Includes capital outlay as follows: 1962, $188 thousand; 1963, $120 thousand; 1964, $140 thousand. Excludes adjustments of prior year costs of $43 thousand. Selected resources as of June 30 are as follows: Unpaid undelivered orders, 1961, $597 thousand (1962 adjustments. $150 thousand); 1962, $942 thousand; 1963, $876 thousand; 1964, $1,007 thousand.

This appropriation provides for (1) establishment of efficient supply management practices throughout the Federal Government and (2) expenses of operating a worldwide supply system through which common-use commodities are sold to Government agencies and costtype contractors from depot stocks, or by direct delivery from suppliers, whichever is more economical. Except for customer orders placed directly with suppliers under Federal Supply schedule contracts, most of the purchases of commodities are financed initially from the General supply fund, subject to reimbursement by ordering agencies. Wherever economical and feasible, costs of commodities furnished directly from suppliers are paid directly from funds of the requisitioning agency without involving the General supply fund.

(b) Buying operations.-Commodities are procured to maintain inventories at stores depots to insure availability in advance of sales orders and for direct delivery to agencies. Term contracts for common-use commodities and services are established for large aggregate volume requirements against which agencies place individual orders at uniform price advantages. Total procurement in 1964 is estimated at $1,480 million, compared to $1,349 million in 1963 and actual purchases of $1,187.9 million

in 1962.

2. Standards and quality control-(a) Supply standards. Standards of quality and other characteristics of common-use commodities are established by specifications, qualified products lists, and uniform item identifications for mandatory use by Government agencies. The estimated workload for 1963 and 1964 is based primarily on the expanded supply support program of General Services Administration. The cataloging program results in establishing a uniform identification for each item of supply and establishes a basis for expanding supply support by the General Services Administration once the commonality of the items is determined.

(b) Quality control.-Timely delivery of commodities of specified quality is assured by inspection at contractor's plants or supply depots, by laboratory tests and analyses of samples prior to acceptance, and by contract administration assistance.

3. Procurement policy and supply coordination.-Policies and regulations are promulgated to establish uniform and simplified procurement practices and to improve supply operations throughout the Government. The Federal Procurement Regulations System is administered under this program and orderly transfers of supply functions are arranged. Federal agencies are also assisted in the installation of improved supply procedures.

Object Classification (in thousands of dollars)

Permanent positions...
Positions other than permanent..
Other personnel compensation...

The budget includes an item for separate transmittal 1 Personnel compensation: for 1963 to provide $2,925 thousand for increased stores item sales. The increase for 1964 is due primarily to increased reliance on the General Services Administration by the Department of Defense for supply support for common-use items.

as

Fair value of personal property received from other appropriations or funds without cost for use by General follows: 1962, $143 Services Administration is thousand; 1963, $97 thousand; 1964, $121 thousand. 1. Supply operations (a) Supply distribution.-Stocks of common-use commodities are received, warehoused, and issued at cost to Federal agencies through a nationwide system of supply depots. Stores stock sales reflect a continuous increase as follows:

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1959 1960 1961 1962 1963 1964 151.3 160.5 190.5 238.8 296.4 364.0 145.5 154.3 183.2 229.6 285.0 350.0

Included in this activity are space and related costs as

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21

12 Personnel benefits....

Total personnel compensation.

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Travel and transportation of persons

1,209

1,490

1,887

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Payment to interagency motor pools.

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683

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178

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Rent, communications, and utilities.

902

356

421

2,596

2,746 3,110

1,284 1,383 1,736

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2,510

3,309 4,188

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Equipment....

458

524

679

257

142

167

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follows: 1962, $3.6 million; 1963, $5.1 million; and 1964, Average salary of ungraded positions..

$5.9 million.

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1963 1964 estimate estimate

Program by activities:

1962 actual

1963 1964 estimate estimate

Operating costs, funded:

1. Supply operations:

(a) Stores, regular..

227,936

296,400 364,000

(b) Stores, direct delivery.

33,922

47,000 66,000

(c) Nonstores items.

139,210

156,900

166,000

1,323 643

2. Export packing.......

10,904

16,500

22,000

3. Rehabilitation and repair of furniture

and equipment..

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1,966

4. Motor pools.

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18,100

Undistributed.

18

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PERSONAL PROPERTY ACTIVITIES-Con.

Intragovernmental funds-Continued

GENERAL SUPPLY FUND-Continued

of additional motor pools and increased service requested by customer agencies. The number of pools in operation is estimated to increase from 66 in 1962 to 75 in 1963. No future pools are contemplated at this time during 1964. Other revenue and expense.-Gain or losses on equipment

Summary of Sources and Application of Funds (in thousands of dollars)-Con. disposals, inventory writeoffs, and discounts are applied

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This fund finances, on a reimbursable basis, a national supply depot system and a system of ordering supplies for direct delivery to agencies. Supplies or services are sold from the fund at cost to other agencies and the District of Columbia. Related operating expenses are provided for under the appropriation Operating expenses, Federal Supply Service.

Also financed by the fund and reimbursed by the using agencies are operations of interagency motor vehicle pools established in areas of high vehicle density.

Budget program.-The estimate provides for continued increases in sales to the military under the program for progressively expanding use of these supply facilities by Department of Defense, and a slight increase in sales to civilian agencies. Activations of additional interagency motor vehicle pools in 1963 are also reflected.

-

Supply operations. (a) Stores, stock.-Stocks of common-use commodities are purchased in volume and stored in supply depots for issue to Government agencies. Sales for 1963 and 1964 include mark-up of 4% for transportation to use points. Sales reached an alltime high of $229.6 million in 1962 and are estimated to increase to $296.4 million in 1963 and $364 million in 1964.

(b) Stores, direct deliveries.-Stores orders, if sufficiently large and delivery time is not a factor, are placed with the commercial source of supply and delivered directly to the customer. Sales were $34.8 million in 1962, and are estimated to increase to $47 million in 1963 and $66 million in 1964.

(c) Nonstores items.-Definite quantity requirements of commodities which are not susceptible to economical stocking in supply depots are purchased for direct shipment to customer agencies. Sales through the fund are estimated to increase from $139.2 million in 1962 to $156.9 million in 1963 and $166 million in 1964.

Export packing.-Stores and nonstores items are packed for shipment to overseas destinations. Receipts from this operation are expected to increase from $10.7 million in 1962 to $16.5 million in 1963 and $22 million in 1964.

Equipment rental.-Operating equipment necessary to carry out the supply operation activity is acquired and charged on an accrual basis to the using activities. Collections from using activities are expected to increase slightly through 1964.

Rehabilitation and repair of furniture and equipment.Furniture and equipment repair services, provided through commercial sources wherever feasible and economical, are estimated to increase from $2.2 million in 1962 to $4.9 million in 1963 and $5.3 million in 1964.

Motor pools. Services are supplied to agencies through a system of interagency motor pools, still under development, to serve areas of high vehicle density. Sales are estimated to increase from $20.9 million in 1962 to $24.3 million in 1963 and $25.1 million in 1964 due to activation

against operating costs.

Operating results and financial condition.-Investment of the U.S. Government at the end of 1964 is estimated at $232.3 million, consisting of $207.7 million in direct appropriations, $21.1 million donated assets (motor vehicles $12.8 million, inventory items $8.3 million), $0.6 million capitalized surplus, and retained earnings of $3 million with $0.1 million deducted for long-term leave liability. The estimates reflect $30 million to be requested in a supplemental appropriation in 1963 and $35 million requested for appropriation in 1964, required for continued expansion in warehouse and motor pool sales, equipment investment, and improvement of service to customer agencies.

Additional donated assets arising from transfers of motor vehicles from other agencies upon establishment of the fund. Also to be capitalized is the value of inventories interagency motor equipment pools will be capitalized in to be transferred from the Department of Defense as supply support for common-use commodities is assumed by GSA.

Accounting Office audit, must be returned to Treasury Any operating surplus, as determined by General as miscellaneous receipts. Payments so made in 1963 were $5.3 million and it is estimated that $3 million will be returned in 1964.

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