and (f) such other facts as may be material. The results of such investigation will be reported by the General Services Administration to the Secretary of Defense together with its recommendation with respect to the granting or denying of the application.

§ 266.653 Action by Secretary of Defense, conditions of loan.

The Secretary of Defense may in his discretion authorize or refuse to authorize such loan. In the event that it is authorized, the loan of the property applied for will be upon terms (a) requiring the property to be fully cared for and maintained by the applicant according to such standards as the Secretary of Defense may prescribe, (b) requiring the property to be kept available for immediate return upon request to the General Services Administration or such other Governmental department or agency, or other person as the Secretary of Defense may designate, and (c) requiring the applicant to assume all costs of transportation, maintenance, and insurance of the property while subject to the loan, so that the loan will be without expense to the Government. § 266.654 Services Administration.

Authorization

authorize the relinquishment or waive of a part or all of the provisions of th National Security Clause applicable t such property.

§ 266.701-1

Property under control o disposal agency.

If the property is under the control o a disposal agency, the Secretary of De fense will notify the head of such dis posal agency of the relinquishment o waiver of the National Security Clause and the property shall thereafter b offered for disposition free from the pro visions so relinquished or waived.

§ 266.701-2 Property under control o a transferee.

If the property has been disposed of to a transferee subject to a Nationa Security Clause, the Secretary of De fense will relinquish or waive the National Security Clause.

to General

In the event that the Secretary of Defense approves the loan, the General Services Administration will be notified of such approval, and will be authorized to make the loan upon the conditions prescribed in § 266.653, and such other terms as the General Services Administration may prescribe.

DISPOSITION OF EXCESS INDUSTRIAL PROPERTY FREE OF NATIONAL SECURITY CLAUSE WHEN NO LONGER REQUIRED FOR NATIONAL INDUSTRIAL RESERVE

§ 266.700 Scope of §§ 266.700 to 266.701-2.

Sections 266.700 to 266.701-2 deal with procedures for disposition of property in the National Industrial Reserve when it is no longer needed for such reserve.

267.6

Effective date and implementation.

AUTHORITY: The provisions of this Part 267 issued under 5 U.S.C. 301.

SOURCE: The provisions of this Part 267 appear at 32 F.R. 8588, June 15, 1967, unless otherwise noted.

§ 267.1

Purpose and objectives.

This part supplements DoD Directive 4120.3, "Defense Standardization Program," dated April 23, 1965, by assigning responsibilities to Department of Defense components for developing and applying uniform management and distribution techniques to DoD engineering data which will:

(a) Assure their availability to scientists, engineers, and other personnel engaged in research, development, test, evaluation, procurement, production, supply, and maintenance functions.

(b) Assure the rapid distribution of high quality, reliable data both within the DoD and to eligible industry groups subject to considerations of security; limited rights of the Federal Government; reimbursement costs, where appropriate; and DoD policies governing public release (see DoD Directive 5100.36,

"DOD Technical Information," dated Dec. 31, 1962).

(c) Establish a broader engineering data base.

(d) Enlarge the opportunities for achieving improved design, standardization, competitive procurement, and item entry control objectives set forth in DoD Directive 4120.3, "Defense Standardization Program," dated April 23, 1965, and DoD Instruction 4120.8, "Use of Standardization Documents Issued by Industry Groups," dated August 9, 1960 (25 F.R. 8606), and encourage the reuse of previous design solutions.

(e) Facilitate and encourage the development, promotion, and use by industry groups of improved engineering data systems and techniques.

(f) Provide a basis for the development and use of improved engineering data retrieval systems throughout the defense community.

(g) Establish the users' confidence in the technical validity and integrity of DoD-controlled engineering data to in-i sure its reuse in furtherance of DoD objectives.

$267.2 Applicability and scope.

The provisions of this part apply to all DoD components engaged in research, development, test, and evaluation (RDT&E), procurement, production, and supply activities involving the following types of engineering data.

(a) Formally approved engineering data. All engineering documentation subjected to formal development and review by one or more DoD components (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, and DoD Instruction 4120.8, "Use of Standardization Documents Issued by Industry Groups," dated Aug. 9, 1960 (25 F.R. 8606)). Typical examples are: (1) Standards: (1) Federal and Military standards.

(ii) DoD-approved industry standards. (2) Specifications: (i) Federal and Military specifications.

(ii) DoD-approved industry specifications.

(3) Military handbooks.

(4) Qualified products lists.

(b) Additional engineering data. Other engineering documentation not now subject to formal standardization development and review processes may be included upon establishment of the necessary procedures and controls (see

99-171-69-32

(a) Engineering data. (1) That portion of technical data contained in documents prepared by a design activity to disclose and describe configuration, design form and fit, performance, operation, reliability, maintainability, quality control, or other engineering features of items, materials, methods, practices, procedures, processes, and services.

(2) The principal documentation of engineering data occurs in standards, specifications, engineering drawings, associated lists (lists of material, parts lists, data lists, and index lists), item data sheets, performance parameters, test procedures or reports, engineering configuration changes, and other documents providing design data or design disclosure.

(b) Data management. The function of determining and validating data requirements, planning for the timely and economical acquisition of data, and insuring the adequacy and availability of acquired data for their intended use.

(c) Data retrieval systems. Manual or mechanized methods for the recovery of selected data from a collection of like data for the purpose of obtaining specific information. Retrieval includes all the procedures used to identify, search, find, and remove specific information or data stored. It excludes both the creation and the use of the data. § 267.4 Concept.

For maximum applicability, engineering data used by scientists, engineers, and other personnel engaged in research, development, test, evaluation, procurement, production, supply, and maintenance functions must be accurate, current, and properly organized.

(a) To achieve this objective, current DoD procedures (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, DoD Instruction 5010.11, "Improved Management of Technical Logistics Data and Information," dated Feb. 25, 1964, and DoD Instruction 5010.12, "Technical Data and Information; Determination of Requirements and Procurement of," dated May 27, 1964), governing the generation, co

ordination, reproduction, and distribution of Military specifications and standards are extended to cover the engineering documentation data covered by this part.

(b) As additional engineering data files are developed and maintained by responsible DoD components (see § 267.5 (c)), they shall be incorporated in the documentation files of the Navy Publications and Printing Office to enable DoD components to refer to specific documentation "titles" or "numbers" in requests for proposals, contracts, and specifications.

(c) DoD standard data elements and codes established in accordance with the provisions of DoD Directive 5000.11, "Data Elements and Data Codes Standardization Program," dated December 7, 1964,1 and DoD Instruction 5000.12, "Data Elements and Data Codes Standardization Procedures," dated April 27, 1965,1 will be used in the management of engineering data where available. Other data elements and codes used therefor are interim and subject to change after being standardized under the provisions of DoD Directive 5000.11 and DoD Instruction 5000.12.

[32 F.R. 8588, June 15, 1967, as amended at 32 F.R. 12608, Aug. 31, 1967]

§ 267.5 Responsibilities.

(a) The Director of the Office of Technical Data and Standardization Policy who is the Functional Manager for the Defense Standardization Program (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, and DoD Instruction 5010.13, "Technical Data and Standardization Management," dated Dec. 28, 1964) will provide leadership and program guidance to DoD components to assure compliance with the provisions of this Instruction throughout the Department of Defense, including:

(1) A review of DoD and applicable non-DoD engineering documentation data to determine their suitability and/ or potential for organizing into Engineering Data Files under the terms of this part;

(2) Establishment of quality, reliability, and currency criteria for the engineering documentation data selected for assembling into Engineering Data Files;

1 Filed as part of original document. Single copies available from Naval Supply Depot, 5801 Tabor Avenue, Philadelphia, Pa. 19120, Attn.: Code 300.

(3) Assignment of responsibilities to DoD components, when appropriate, fo the development and maintenance o designated Engineering Data Files for joint use by all DoD components; and,

(4) Surveillance to assure effective utilization of the Engineering Data Files to satisfy DoD objectives stated in § 267.1.

(b) Heads of DoD components will:

(1) Establish procedures, consistent with this part and its implementing documents (see § 267.6), governing the review, approval, and release of engineering data with reuse potential.

(2) Exercise sufficient discipline over the technical adequacy, quality, reliability, and currency of Engineering Data Files to permit (i) the Department of the Navy to develop the operating procedures referred to in paragraph (c)(1) of this section, and (ii) other DoD components to reference these data by "title" or "number" in requests for proposals, contracts, and specifications, rather than providing actual copies of this material.

(c) Under the direction of the Secretary of the Navy, or his designee for the purpose, the Headquarters, Navy Publications and Printing Service, will:

(1) Establish operating procedures, in coordination with ODDR&E, OASD (I&L), Military Departments, and Defense Agencies, governing the indexing, publishing, and distributing (including selling) of engineering data received from releasing DoD components.

(2) Release one (1) copy of all such data on receipt to each of the firms which has been certified (see paragraph (d) of this section) to be qualified to organize, index and distribute engineering data via mechanized retrieval systems throughout the Department of Defense, its components and its contractors.

(3) The Navy Publications and Printing Service Office (Philadelphia, Pa.) will:

(1) Assemble and provide to qualified receipients machine-readable indexes and other documented material; and,

(ii) Establish fee charges, where appropriate, to cover the full cost of such machine-oriented services, in accordance with the provisions of DoD Instruction 7230.7, "User Charges," dated December 20, 1966 (32 F.R. 6025).

(d) The Director of Technical Information, ODDR&E, who is the Functional Manager for Technical Data Systems (see DoD Instruction 5010.13, "Technical

Data and Standardization Management," dated Dec. 28, 1964), will:

(1) Provide a certified list of firms qualified to provide machine-assisted engineering data services to DoD components, contractors, and subcontractors. This certification shall include:

(i) A demonstration of the technical feasibility of each firm's approach, and assurance that the distribution and retrieval system can adequately serve the Intended purpose; and,

(ii) A review of each firm's maintenance of performance to insure that the technical adequacy and currency of the data is maintained at levels sufficient to sustain a certification.

(2) Assemble and maintain a current list of such firms.

and Logistics) by DoD Directive 5126.1, (24 F.R. 6098). Administration of the Program is delegated to the Armed Forces Supply Support Center by DoD Directive 5154.14.

§ 268.3 Policy.

In furtherance of the Defense Standardization Program, it is the policy of the Department of Defense to make maximum utilization of industry effort expended in the development of standardization documents. Industry standardization documents shall be used whenever considered feasible by the cognizant technical activity in the fields of research, design, development, and acquisition of material. DoD activities are encouraged to make optimum use of the facilities of industry groups in the development of industry standardization documents having a present or potential DoD use. An industry document which has received that degree of DoD approval presently required for issuance of a coordinated Federal or military specification or standard shall be approved for use within the Department of Defense. An industry document, coordinated and approved by a military service in the same manner as that service coordinates and approves military specifications and standards for limited coordination status, shall have the equivalent status. Only complete industry standardization documents of a specified issue will be selected by DoD for either coordinated status or limited coordination status equivalent. The referencing of industry standardization documents in their entirety, or in part, in military and Federal specifications and standards is authorized.

§ 268.5 DoD participation and repre

sentation.

The following principles shall govern DoD participation and representation in industry groups:

(a) Participation. (1) Military services shall participate to the extent practicable in the work of industry groups to further the objectives of the Defense Standardization Program. Participation shall be consistent with DoD Directive 5500.2, “Policies Governing Participation of DoD Liaison Representatives in Activities of Technical Societies, Associations and Groups".

(2) Each assignee shall provide or arrange for active DoD participation in those industry group projects in which DoD has a real interest based upon a current or anticipated military requirement. An assignee shall insure that DoD participation so provided or arranged for represents the interests of all the services and is in fact a DoD representation.

(3) Each assignee will ascertain prior to providing or encouraging DoD participation, that the industry project will result in a timely document. If it is determined that the efforts of the industry group will not have a timely result, then DoD efforts should be directed toward drafting an appropriate military document.

(b) Representation. While adequate DoD representation in the work of industry groups is essential to the attainment of DoD standardization objectives, excessive DoD representation in terms of numbers of official DoD participants is to be discouraged. The number of persons officially representing DoD as participants in projects of an industry group shall be consistent with the importance of the project to DoD and shall be limited to that minimum needed for effective representation of DoD interests.

(1)

(c) Coordination of DoD effort. Each assignee will avoid unnecessary duplication of effort in standardization projects, whether military or industry.

(2) It is the responsibility of an assignee to keep other interested DoD activities and the Armed Forces Supply Support Center informed of industry standardization action pertinent to the Defense Standardization Program.

(3) In partial fulfillment of this responsibility to coordinate DoD standardization effort, each assignee shall, within the area of its assignments, provide for establishment and maintenance of DoD

representation on committees of indus try groups for matters pertaining t standardization and the development o specifications and standards to the ex tent that common interest exists an actual benefit to DoD results. A copy o a list of liaison representation identify ing the industry groups will be furnishe the Standardization Division, AFSSC semiannually on 30 December and 3

June.

§ 268.6 DoD control of DoD require

ments.

Approval of an industry document fo use in DoD procurement shall be granted only for a specified issue (see § 268.7(a)) which meets the requirements of the Department of Defense.

(a) Approved industry documents having coordinated status. An industry document which has received that degree of DoD approval precently required for issuance of a coordinated Federal or military specification or standard shall be approved for use within the Department of Defense. In order for an industry document to be approved for use, it must be subjected to the identical DoD administrative processes required for approval of a coordinated Federal or military specification or standard.

(1) Existing industry documents. With respect to existing industry documents, an assignee has the following standardization responsibilities within areas of its assignment:

(i) Select those having a potential for DoD use.

(ii) Establish projects for:

(a) Obtaining the requisite coordination within DoD on the documents selected;

(b) Obtaining such additional industry coordination as is necessary on these documents;

(c) Arranging for their final DoD approval; and

(d) Identifying them as approved industry documents in the index prescribed by § 268.7.