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Please type or print legibly. Items 1, 2, 8, 9, 1011d. lle. ilh. and 15 are self explanatory. specific instructions for other items are as follows:

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ACCOUNTING SYSTEM CERTIFICATION

(OEO Instructs - 6801-1)

APPENDIX H

ADONCSS (OEO Program Office/Regina)

SECTION I. STATEMENT OF PUBLIC FINANCIAL OFFICER (If the applicant is e Public Agency or when the Accounting System of

nonprofit Agency will be maintained by Public Agency.)

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I am che Chief Financial Officer of

INAME OF PUOLIC AGENCY) and, in this capacity, I will be responsible for providing financial services adequate to insure the escablishment

and maintenance of an accounting system for_

INAME OF APPLICANTI

which is a public (or nonprofit) agency charged with carrying out an OEO program in

. The accounting system will have internal controls

INAME OF COMMUNITY)

adequate to safeguard che assets of such ageacy(ies), check the accuracy and reliability of accounting daca,

promote operating efficiency, and encourage compliance with prescribed management policies of the agency(ies).

NAME OF PUBLIC AGENCY

TYPCO NAME OF FINANCIAL OFFICER

SIGNATURE

DAT

SECTION II. STATEMENT OF PUBLIC ACCOUNTANT (IL applicant is a Private-nonprofit Agency or a Public Agency whose Accounting system

will not be maintained by a Public Agency.)

I am a certified or du ly licensed public accountant and have been engaged to cxaminc and report on the financial

accounts of the

_, which is a private-nonprofil urganiza

(NAME OF APPLICANT)

cion (or public agency) carrying out an OEO program in_

(NAME OF COMMUNITY)

I have reviewed the accounting system that this agency has established and, in my opinion, it includes internal

controls adequate to safeguard the assets of the agency, check the accuracy and reliability of accounting dala,

promote operating efficiency, and encourage compliance with prescribed management policies of the agency.

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Subpart 1061.90-State Agency selection of a successor agency. State

Assistance Funded Under agencies receiving section 231 funds as Section 231 of the Economic of December 15, 1980 will continue to be Opportunity Act

recognized by CSA as the State agency

selected by the Governor unless CSA is SOURCE: 45 FR 74929, Nov. 13, 1980, unless otherwise notified. The agency which otherwise noted.

the Governor selects will be the agency

to whom prior notification of financial 8 1061.90_1 Applicability.

assistance under section 242 will be This subpart is applicable to grants, provided. The agency selected must be contracts, and cooperative agreements one (1) whose Director has direct line funded under section 231 of the Eco- authority and responsibility for implenomic Opportunity Act of 1964, as

menting the goals of a CSA-approved amended, when the assistance is ad

work program; (2) which has direct orministered by the Community Services

ganizational access to the Governor for Administration.

the purposes of carrying out the goals $ 1061.90–2 Purpose.

of the CSA-approved work program; (3)

which has the demonstrated ability to The purpose of this subpart is to pro

mobilize State and Federal resources vide to State Governors criteria by

in support of the anti-poverty efforts of which they may choose a State agency

Community Action Agencies and other as the agency eligible to apply to the

anti-poverty groups; and (4) which has Community Services Administration for funds under section 231 of the Eco

proven experience in planning, coordinomic Opportunity Act of 1964, as

nating, administering or operating proamended (EOA). This subpart also de

grams for the poor. tails the goals which are to be ad

(b) Determination of eligibility. Sixty dressed with funds provided under sec

days prior to submission of an application 231; pre-funding requirements; the

tion for funding the agency selected by application process; and post-funding

the Governor will be responsible for requirements.

providing the appropriate CSA Re

gional Office with documents and other & 1061.90–3 Timeframe for implementa data and information by which the tion of rule.

CSA Regional Director can verify eligiThe provisions of this rule are appli bility of the agency. These supporting cable to any agency funded after De documents must address each of the cember 15, 1980. For existing grantees elements described in paragraphs (a) (1) the provisions of this rule will be effec

through (4) of this section. tive for awards made on or after July 1, 1981. However, earlier implementation 81061.905 Goals and eligible activi. is permitted by mutual agreement be ties. tween the Governor and the CSA Re

(a) Mandated goals for all work progional Office which funds and admin

grams. CSA recognizes that States difisters the grant.

fer in their constitutional, statutory $ 1061.80 4 Procedures for selecting a

and organizational patterns. States State agency to receive assistance

also differ in terms of resources availunder section 231 of the EOA.

able, the causes of poverty, and the re(a) How a State agency is selected. The

sulting programs. However, regardless Governor of a State may select a State of these differences CSA believes that agency within his or her State as the

the following are valid anti-poverty agency which will carry out those anti goals for all States. Therefore, Goals #1 poverty efforts described in this rule. through #5 listed below, along with The agency so selected by the Governor their selected activities, must be adwill be considered by CSA to be the dressed in all work programs: State agency to receive section 231 (1) Goal #1: To increase the amounts funds and to perform the work program and kinds of Federal, State and private under the policies in this subpart until resources available for anti-poverty acthe Governor notifies CSA of his or her tivities within a State.

(1) Acceptable activities in achieving this goal include but are not limited to:

(A) Seeking out, developing or assisting in the development of every State, local, Federal and non-Federal resource that can be marshalled effectively and/of coordinated to assist poor persons, Community Action Agencies, State commuity action associations, and other anti-poverty efforts within the State.

(B) Developing and carrying out strategies for obtaining additional resources for new and existing anti-poverty activities.

(C) Initiating or stimulating the development and implementation of antipoverty programs which are needed and not being provided adequately in the State.

(D) Promoting the utilization of all available State resources by making necessary information and support available to poor persons.

(2) Goal #2: To strengthen State capabilities for planning and coordinating in order to insure that available assistance related to the elimination of poverty can be more responsive to the needs and conditions of the poor within a State.

(i) Acceptable activities in achieving this goal include but are not limited to:

(A) Promoting the maximum feasible participation of poor people in the planning, conduct and evaluation of other State agency operations and programs which affect the poor.

(B) Developing interagency mechanisms at the State and local program level to insure good communications between State and local agencies, particularly Community Action Agencies and State community action associations, and other agencies and offices whose activities affect the poor.

(C) Developing a formal mechanism by which to advise departments of State government of the capabilities of Community Action Agencies and other CSA-funded anti-poverty groups to assist State agencies in their anti-poverty efforts.

(D) Working for representation of poor persons on State committees and other entities which develop policy,

provide advice or operate programs affecting the poor.

(3) Goal #3: To assure that the Governor has current and expert advice and information on poverty problems and anti-poverty efforts within the State.

(1) Acceptable activities in achieving this goal include but are not limited to:

(A) Providing the Governor with information and advice with respect to the policies and programs of the Community Services Administration and other anti-poverty resources.

(B) Providing the Governor, the State legislature, and other state agencies with information on the causes and conditions of proverty in the State.

(C) Advising the Governor on the status and impact of State and Federal programs and services affecting poor individuals in the State.

(D) Assisting the Governor in carrying out the provisions of section 242 of the EOA.

(E) Drafting an Annual Report on Poverty in the State for delivery by the Governor to the State legislature and to the citizens of the State.

(4) Goal #4: To serve as the major point of intergovernmental contact between CSA and other State agencies, with the exception of the Governor.

(1) Acceptable activities in achieving this goal include but are not limited to:

(A) Communicating to CSA on a regular basis major state anti-poverty policies, concerns of State government officials about CSA or other Federal anti-poverty efforts, and information about successful state government ap proaches to anti-poverty problems.

(B) Explaining CSA policies and programs to other state agencies, setting up appropriate meetings between CSA and state officials, and officially advising CSA of program operation capabilities of state agencies which may be designated to receive CSA funds other than those under section 231.

(5) Goal #5: To support the implementation of the mandatory Goals ($ 1061.90-5(a) (1) through (5)] through the provision of training and technical assistance to community action agencies, state community action associa

(1) Acceptable activities in achieving this goal include:

(A) Advising and assisting CSA in identifying problems posed by Federal and State statutory or administrative requirements that impede state-level coordination of CSA-related programs, and in developing methods or recommendations for overcoming these problems.

(B) Advising CSA on procedures and programs which will promote State agency participation in carrying out the aims and objectives of the Economic Opportunity Act.

(C) Developing an Annual Report to the Director of CSA on the status and impact of Federal and State programs and services affecting low-income individuals within the State.

(c) Measurable goals and activities in the Work Program. Goals and activities appearing in the applicant's work program must be stated in terms which are clearly measurable and must include the quantity as well as the quality and character of the improvements to be achieved.

$1061.80-6 Application process.

(a) Funding offices. The responsibility for application review, grant approval, and monitoring of grants funded under section 231 lies with the appropriate CSA Regional Office.

(b) Application requirements.

(1) Sixty days prior to the submission of an application for funds to CSA, an applicant selected by the Governor must:

(i) Submit eligibility documents to CSA as required in $1061.90 4(b) of this part; and

(ii) Notify the State clearinghouse and the area clearing houses (if appropriate) of its intent to apply for funds. (See $1067.10 of this Chapter for detailed instructions.)

(2) Ninety days before the expected funding date or, for refundings, ninety days before the end of the grantee's program year, the applicant/grantee must submit to the appropriate CSA Regional Office a formal grant application.

(3) The following documents must be submitted as part of the formal funding request:

motions, and other local anti-poverty organizations.

(1) Acceptable activities in achieving this goal include but are not limited Ti to:

(A) Developing and holding workshops and seminars about state antiEpoverty program policies and requireI. ments.

(B) Providing on-site assistance to I achieve maximum coordination and

the fullest benefit of both Federal and 13 state anti-poverty programs.

(C) Developing guidance materials for dissemination to CSA grantees and

other appropriate anti-poverty groups 23 or state agencies.

(b) Supplementary goals and activities. Ti In those instances where a selected

State agency has funds available under 03 section 231 above and beyond those re

quired to carry out its mandated work 0 program as described in (a) above, the

agency may address one or more of the Es following in its proposed work pro

gram:

(1) Goal: To assure that Community En Action Agencies and other CSA grant2 ees have available to them the tech

nical expertise and information and

other assistance which will enable } them to carry out effectively and effi

ciently their anti-poverty efforts.

(1) Acceptable activities in achieving this goal include:

(A) In consultation with CSA, assisting grantees in implementing corrective actions recommended by CSA as a result of evaluations, pre-reviews, monitoring and/or audit reports.

(B) In consultation with CSA, CSA grantees, and other antipoverty groups, sponsoring or participating in training programs and workshops for staff and board members utilizing state resources and personnel to the extent possible.

(C) Providing information and assistance to CAAs, other CSA grantees, and other anti-poverty groups, in planning, developing and operating programs including volunteer programs.

(2) Goal: To assure that the Director of CSA has current and expert information on the impediments to coordinating antipoverty programs at the State level and how these impediments may

be eliminated.

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