(c) Mandatory in GSA regional areas other than Region 3. CODIFICATION: § 5.102-3 was amended in the following respects: 1. Paragraph (a) was amended as follows: a. Items listed under Group *25, "Vehicular Equipment Components", amended, 28 F.R. 12562, Nov. 23, 1963. were b. Group 45, "Incinerators", was added in numerical sequence, 28 F.R. 12562, Nov. 23, 1963. c. Group 68, "Chemicals and Gases", was added in numerical sequence, 28 F.R. 11562, Nov. 23, 1963. d. In Group 71, the item "Office Furniture, Part IX", was added in numerical sequence, 27 F.R. 11657, Nov. 27, 1962. 2. Paragraph (b) was amended as follows: a. In Group 103, the item "Regraining of Offset Duplicating Plates, Part II", was deleted, 28 F.R. 12562, Nov. 23, 1963. 3. Paragraph (c) was amended in its entirety, 28 F.R. 12562, Nov. 23, 1963. § 5.102-4 Establishment or revision of Federal Supply Schedules mandatory upon the Department of Defense. (a) Policy. The Administrator of General Services Administration has agreed that the concurrence of the Office of the Secretary of Defense will be obtained prior to establishing a Federal Supply Schedule which is mandatory upon the Department of Defense or prior to adding or removing any items from Federal Supply Schedules which are mandatory upon the Department of Defense or making any other changes in such Schedules affecting their use by Department of Defense in meeting its supply requirements. However, deletion of an item from a Federal Supply Schedule will not require Office of the Secretary of Defense concurrence when the reports of sales for that item amount to less than $1,000 per year except where: (1) The item is a part or accessory incidental to a basic item; (2) The item is a component of a unit assembly; (3) The item has a demonstrated need to fill out a range of colors, sizes or other characteristics; or Mandatory on DOD activities in Region10. (4) The item involves a contract for services. (b) Procedures. Requests for the establishment of or a change in a Federal Supply Schedule mandatory on elements of the Department of Defense shall be forwarded to the Executive Director, Procurement and Production, Defense Supply Agency for coordination with the Military Departments. Such proposals normally shall be forwarded in sufficient time to provide three months for consideration by all interested elements of the Department of Defense and General Services Administration prior to the desired effective date. In the event action on such proposals is desired in a shorter period of time, a minimum of thirty-five days for consideration should be anticipated. These proposals will be distributed to the representatives of the Military Departments and General Services Administration engaged in the Federal Supply Schedule review program, as appropriate, for comment or concurrence. Any questions will be jointly considered before final action is taken. If the Military Departments and General Services Administration representatives cannot reach agreement on a question raised, the question will be forwarded to the Assistant Secretary of Defense (Installations and Logistics) for resolution. § 5.103 Federal Supply Schedules not mandatory upon the Department of Defense. In addition to the Federal Supply Schedules listed in § 5.102, there are other Schedules mandatory for use by one or more civilian agencies of the Government but not mandatory on the Department of Defense. Any item which has been decentralized for local purchase and listed in a non-mandatory Schedule shall be ordered therefrom if (a) the Schedule or the contractor's price list identifies the item by Federal stock number, (b) delivery requirements can be met and (c) the order is within the minimum and maximum limitations of the Schedule. Exception from the foregoing is permitted only where the contracting office has actual knowledge that the pur ́chase can be made more advantageously to the Government from a source other than the Supply Schedule, after allowing for the burdens and cost of a new procurement under applicable prescribed procedures. The contracting office shall not solicit bids, proposals, quotations, or otherwise test the market for compari`son with the Schedule price. Where a procurement from a source of supply other than the non-mandatory Schedule indicates that such source might be more advantageous to the Government as a general source, the name and address of the supplier together with other details of the procurement action shall be forwarded to the General Services Administration through the Regional Office of the GSA region in which the procuring activity is located. The provisions of § 5.102-2 are applicable when determining whether a contractor can meet delivery requirements. § 5.104 Other Federal Supply Schedules. § 5.104-1 Completely optional Federal Supply Schedules. In addition to the Federal Supply Schedule contracts described in §§ 5.102 and 5.103, there are Federal Supply Schedules which are completely optional for use by any Government purchasing activity and on which vendors are not required to accept orders. Such Schedules currently exist in the following § 5.104-2 Regional Federal Supply Schedules. There are certain Federal Supply Schedules issued by the GSA that are for use in a specific geographical region. These Schedules apply to activities within the specified region to the extent prescribed therein. § 5.105 Order for supplies or services. DD Form 1155 should be used as a delivery order in purchasing supplies or services from Federal Supply Schedule contractors. § 5.106 Federal Supply Schedules with Multiple Source Provisions. Certain of the Federal Supply Schedules, listed in § 5.102-3, provide several sources for certain requirements. When orders in excess of $2,500 are placed at other than the lowest price available for type of services or supplies required. the purchasing activity shall include in the contract file a memorandum for record setting forth the facts and conclusions justifying the order. The justification may be based on considerations such as time of delivery, service, and administrative expense. Where the Federal Supply Schedule indicates that the multiple awards were made in order to make available a selection of services and supplies to meet a specific requirement, the justification may, in addition to the considerations stated above, be based on differences in performance characteristics, and compatibility with existing equipment or systems. Subpart B-Procurement of Supplies From General Services Administration Stores Depots and of Services for Repair and Refinishing From General Services Administration Sources [Revised] [Subpart heading amended, 27 F.R. 11651, Nov. 27, 1962] § 5.200 Applicability. This subpart applies to the procurement of supplies available from General Services Administration stores depots for delivery in the United States (exclusive of Alaska and Hawaii) including the satisfaction of overseas requirements when such requirements are routed to facilities in the United States for supply action in accordance with instructions prescribed by the Military Departments. It does not apply to any order which amounts to $25.00 or less, or to any item which: (a) Is under the cognizance of the Defense Subsistence Supply Center or the Defense Medical Supply Center; or (b) Is being purchased for resale. This subpart also applies to the use of General Services Administration services and contracts for the repair and refinishing of office furniture and machines, household and quarters furniture and certain hospital and institutional furniture in the United States, Puerto Rico and the Virgin Islands. Services of this type which are available from Federal Prisons Industries and Agencies for the Blind will be procured under the provisions of Subparts D and E of this part. [28 F.R. 4885, May 16, 1963] GSA Region 1. Boston, Mass__ Depots unless delivery requirements cannot be met. The mandatory provisions of Department of Defense, General Services Administration Interagency Purchase Assignments (§ 5.1201-7) are not applicable to decentralized items which are within these assignments and which are available from the stores depots. Such items will be ordered in accordance with the above stated policy. [28 F.R. 12562, Nov. 23, 1963] Prior Amendments 1962: 27 F.R. 6132, June 29; 27 F.R. 11652, Nov. 27. § 5.202 GSA Stores Stock Catalog. The General Services Administration. "Stores Stock Catalog" sets forth, among other things, information with respect to items of supply carried in stock by the Stores Depots, prices and delivery information and a listing of the Stores Depots and General Services Administration Regional Offices. Copies of the Catalog may be obtained from any of the depots or offices listed in § 5.203. [27 F.R. 6132, June 29, 1962] § 5.203 General Services Administration Stores Depots and Regional Offices. The General Services Administration operates stores depots and regional offices located in or near the cities listed below, serving the areas indicated on Address 620 Post Office and Court House Building, Boston 9, Mass. 2. New York, N.Y______ 250 Hudson Street, New York 13, N.Y. 3. Washington, D.C_-- 4. Atlanta, Ga.... 6. Kansas City, Mo---- 10. Seattle, Wash............ General Services Regional Office Building, Seventh and D Street Peachtree Seventh Building, 50 Seventh Street N.E., Atlanta 23, Ga. Orders for shipment by San Francisco address. Available sources for repair and refinishing. General Services Administration regional offices maintain facilities for repair and refinishing, and, in addition, these offices have contracts with commercial concerns for similar services. These contracts are published as Federal Supply Schedules (see Subpart A of this part). When repair or refinishing requirements exceed the capabilities of a Departmental activity or installation, it is the policy of the Department of De fense to utilize General Services Administration sources for repair and refinishing services except when: (a) Repair and refinishing services are available from the Federal Prison Industries or Agencies for the Blind (see Subparts D and E of this part); (b) Delivery requirements for repair and refinishing services cannot be met (The provisions of § 5.102-2 are applicable when determining whether a General Services Administration source can meet the delivery requirements.); and (c) The contracting office has actual knowledge that the total cost, including transportation and handling charges, is such that the repair or refinishing can be performed more advantageously to the Government from a source other than one available through the General Services Administration, after allowing for the burdens and cost of a new procurement under applicable presented procedures. (The contracting office shall not solicit bids, proposals, quotations, or otherwise test the market for comparison with the General Services Administration source cost.) General Services Administration regional offices will advise Department of Defense agencies as to existing repair sources. When procurement of repair or refinishing services from a source of supply other than one provided by the General Services Administration indicates such source might be more advantageous to the Government as a general source, the name and address of the suppliers, together with other details of the procurement action, shall be forwarded to the General Services Administration gional office of the region in which the procuring activity is located. [27 F.R. 11652, Nov. 27, 1962] re Items to be repaired or refinished pursuant to § 5.205 are defined as follows: (a) Office furniture means wood and metal furniture normally used in a business office (including executive office furniture and furnishings) to include desks, tables, telephone stands, filing sections, office safes and security cabinets, upholstered leather chairs and davenports, desk trays, waste receptacles, visible record cabinets, verticaltype cabinets, folding and tablet arm chairs, and folding tables, but excludes such items as desk lamps, rugs, typewriters, office machines, workbenches, and electric accounting machines and components thereof. (b) Office Machines means that equipment contained in Department of Defense-General Services Administration Interagency Procurement Assignment. (c) Household and Quarters Furniture means furniture normally used in quarters, libraries, dens and reception rooms to include armchairs, sofas, side chairs, buffets, dining tables, kitchen tables, occasional tables, mirrors, occasional chairs, porch chairs, vanities, wardrobes and night tables. (d) Hospital Furniture means items to include beds (both adjustable and nonadjustable), over-bed tables, bedside tables (cabinet type), ward chairs, and bedside folding screens, but does not include hospital equipment of a specialized nature. (e) Institutional Furniture means items to include chairs, sofas and tables made of wood, metal, or other material, either plain or upholstered, which are common to institutions, domiciliaries, dormitories, mess halls, and classrooms. [27 F.R. 11652, Nov. 27, 1962] § 5.207 Order for services. Orders for repair or refinishing services from General Services Administration sources shall be placed as follows: (a) GSA Repair Facility. A delivery order on DD Form 1155 (Order for Supplies or Services) (see § 16.303 of this chapter) shall be submitted to the General Services Administration regional office which normally serves the procuring activity. (b) Federal Supply Schedules. Delivery orders on DD Form 1155 will be placed directly with the Federal Supply Schedule contractors. [27 F.R. 11652, Nov. 27, 1962] Subpart C-Procurement Through Federal Supply Service Consolidated Purchasing Programs [Revised] SOURCE: §§ 5.300 to 5.303 appear at 27 FR. 6132, June 29, 1962, except as otherwise noted. Prior Amendments 1961: 26 F.R. 5303, June 14. § 5.300 Applicability. This subpart is applicable to the procurement of supplies and services within the United States. § 5.301 Federal Supply Service Consolidated Purchase Program. In addition to providing supply sources through Federal Supply Schedules, the General Services Administration conducts the National Buying Program through which purchase is made of definite quantities of selected items for direct delivery from vendors to receiving activity or to transshipping point for overseas delivery. If the items are not obtainable from Federal Supply Schedules or the General Services Administration Stores Depots in accordance with Subparts A and B of this part, requirements for items decentralized for local purchase within the following categories set forth below shall be placed with the General Services Administration Regional Office serving the ordering activity unless delivery requirements cannot be met: (a) Items identified in § 5.1201-7 as being covered by the Department of Defense/General Services Administration Interagency Purchase Assignments; and [Paragraph (a) amended, 28 F.R. 12562, Nov. 23, 1963] (b) Items covered by an agreement between the Administrator of the General Services Administration and the Secretary of the Department having management control of the items. § 5.302 DOD-GSA interagency purchase assignments. Mandatory use of the General Services Administration consolidated purchasing program is required for those centrally managed items covered by the interagency purchase assignments held by the General Services Administration as listed in § 5.1201-7. [28 F.R. 12562, Nov. 23, 1963] § 5.303 Order for supplies or services. Purchasing activities shall submit a DD Form 1155 to the General Services Administration Regional Office of the region in which the activity is located when requesting purchase action in accordance with this subpart. Subpart D-Procurement of PrisonMade Supplies § 5.406-2 Procurement From General Services Administration Stores Depots. Either DD Form 1155 or the DD Form 1348 series shall be used to obtain prison Supplies listed in the Schedule of Blind-Made Products shall be procured in accordance with the policies and procedures set forth in this subpart. § 5.502 Schedule of supplies which are blind-made. Supplies manufactured by agencies for the blind are listed in the Schedule of Blind-Made Products, hereinafter referred to as the Schedule, copies of which may be obtained from any of the General Services Administration Regional Offices or Depots listed in § 5.203. Items available from stocks at General Services Administration Stores Depots are SO identified in the Schedule. § 5.503 Mandatory procurement of blind-made supplies. Except as provided in § 5.402, supplies listed in the Schedule shall be procured as follows: (a) Orders for centrally managed supplies shall be placed through the National Industries for the Blind in accordance with § 5.504-1. (b) Orders for supplies which have been decentalized for local purchase shall be submitted to the General Services Administration Stores Depot which can best serve the procuring activity or installation, except that when one of the conditions set forth below is present, procurement shall be through the National Industries for the Blind: (1) Supplies require overseas packaging or packing; (2) Supplies are required in carload lots, as described in the Consolidated Freight Classification for the Commodity concerned; (3) Supplies are stocked by General Services Administration Stores Depots, but the procuring activity or installation is so located that it is more practical and |