(a) NASA grants may be revoked in whole or in part by NASA after consultation with the grantee, except that a revocation shall not affect any financial commitment which in the judgment of NASA had become firm prior to the effective date of the revocation and is otherwise appropriate. Upon revocation, the grantee shall reduce, insofar as is possible, the amount of outstanding commitments and repay to NASA, by check made payable to the National Aeronautics and Space Administration, the uncommitted balance of all funds that have been paid to the grantee by NASA under the terms of the particular grant concerned.

(b) The grantee shall communicate with NASA whenever he has reason to believe that circumstances may necessitate revocation of the grant. It is expected that the most common cause for revocation will be the inability of the grantee to carry out the research for which the grant is made or to adhere to the other conditions set forth in the grant instrument. As a general rule, the availability of the services of the principal investigator named in the grant instrument is a decisive factor in NASA's decision to award the grant. Consequently, NASA should be informed immediately whenever it appears that the principal investigator will find it impossible to continue to direct the research. § 1260.508 Transfer of grants to other institutions.

When the principal investigator changes his organizational affiliation and desires support for his research at his new location, he must submit a new proposal via the appropriate officials of the new institution. Although such proposal will be reviewed in the normal manner, every effort will be made to expedite a decision. Regardless of the action taken on the new proposal, final reports on the original grant, describing the scientific progress and expenditure to date, will be required if that grant is revoked. § 1260.509 Accounting procedures.

While no particular classification of accounts is required, it is expected that grantees will maintain records for each grant, in accordance with the principles enunciated in Exhibit B of this part, which will permit preparation of the re

quired fiscal report and make possible the determination that grant funds were used for the general purpose for which the grant was made.

§ 1260.510 Travel.

(a) Domestic travel by grantee personnel, when necessary to the performance of a research grant, is an appropriate charge to the grant, and NASA authorization for specific trips is not required. Expenditures for domestic travel shall not exceed $500 or 125 percent of the amount allotted for such travel in the approved proposal budget, whichever is greater, without the prior authorization of the NASA Grants Officer.

(b) Pursuant to the "Travel" provision of § 1260.404, foreign travel (any travel outside of Canada and the United States, its territories and possessions and Puerto Rico) by grantee personnel may be charged to a grant only when specifically approved in advance by the NASA Grants Officer. (Inclusion of foreign travel in an approved proposal budget is for cost estimating purposes only, and a grant award based on such a budget does not, in itself, constitute specific prior approval in the context of this paragraph (b).) The following criteria shall be applied:

(1) Foreign travel may be approved for:

(1) Participation in meetings, conferences or symposia by presentation of papers or as session chairmen or discussion leaders on subjects directly related to the participant's NASA work; or

(ii) "On site" field work under the participant's NASA grant.

(2) Foreign travel ordinarily will not be approved for:

(i) The principal purpose of visiting or attending meetings;

(ii) Meetings of national (as distinguished from international) bodies, unless the travel is primarily associated with other approved goals; or

(iii) Meetings that are predominantly American in attendance.

(3) Approval of individual requests for foreign travel under grants will be subject to such criteria, policies, and procedures as may be promulgated by the Office of University Affairs or other appropriate authority.

This subpart prescribes reports designed to provide records and statistics for management purposes and to comply with statutory requirements.

§ 1260.601 Reporting of grants.

Pursuant to section 3 of the Act of September 6, 1958 (Public Law 85-934; 42 U.S.C. 1891-1893), an annual report shall be made to the appropriate committees of both Houses of Congress on or before June 30th of each year. Such report shall be prepared by the Procurement Office, NASA Headquarters (Code KD-1) and shall set forth, for the preceding year:

(a) The number of grants made pursuant to section 1 of the Act;

(b) The dollar amount of such grants; and

(c) The institutions in which title to equipment was vested pursuant to section 2 of the Act.

§ 1260.602

Individual Procurement Action Report (NASA Form 507).

The Individual Procurement Action Report (NASA Form 507) is designed to provide essential procurement records and statistics through a single uniform reporting program as a basis for required recurring and special reports to the President, the Congress, the Department of Labor, the Office of Emergency Preparedness, the General Accounting Office, the Renegotiation Board, the Small Business Administration, and other Federal agencies. The preparation and utilization of NASA Form 507 has been made an integral part of the Agencywide system for the recording and reporting of financial and statistical data covering the status of contracts and grants (SCAG). Complete instructions covering the operation of this system are contained in the NASA Financial Management Manual 9332-1-9332-13.

promptly forwarded to the Office of University Affairs, NASA Headquarters (Code PY), in accordance with the instructions on the form.

§ 1260.604 Grantee Quarterly Cash Requirement Report (NASA Form 1031).

The Grantee Quarterly Cash Requirement Report (NASA Form 1031) will be submitted quarterly by the grantee as a basis for payment.

§ 1260.605

Status and final reports.

(a) Five copies of a brief, informal, semiannual status report including a concise statement of the research accomplished during the report period shall be submitted.

(b) Upon completion of the research, the grantee shall submit five copies of a final technical report, which summarizes the results of the entire project. Citation of publications resulting from the research, or abstracts thereof, may serve as all or part of this final report. Research results not intended for publication in technical journals must be in the format prescribed for NASA technical notes. In addition, the grantee will report to NASA whether or not any inventions required to be reported under the grant have been made in the performance of work under the grant.

(c) A properly certified final fiscal report is required for each grant. Report forms for this purpose are forwarded to the business office of the grantee institution, together with the copy of the grant instrument; additional forms may be requested. Two copies of the final fiscal report should be forwarded to NASA after work under the grant has been completed.

APPENDIX-LISTING OF EXHIBITS Exhibit A-Assurance of Compliance-Civil Rights Act (NASA Form 1206), Available from Procurement Office, NASA Headquarters (KDP-1).

Exhibit B-Cost Principles and Procedures (Part 18-15, Subparts 18-15.1, 18-15.2, 1815.3 and 18-15.8 of Title 41).

Exhibit C-Control of Property in Possession of Nonprofit Research and Development Contractors (Appendix C of Title 41, Chapter 18).