labels or brand names applied must be noted on the certificate. (If labels or brand names are used they must comply with the requirements of section 17.8 (d) of these regulations.)

(T) Ghee:

(1) A copy of the supplier's invoice, which shall show the following typed or stamped certification executed by the supplier:

"The undersigned hereby certifies that any quantity of the ghee covered by this invoice, which is being exported in satisfaction of an export obligation arising out of a purchase of butter from CCC was processed from butter of the same or better grade as such butter purchased from CCC."

(2) Signed original of Form CCC-329, Supplier's Certificate:

(a) From the supplier of the commodity, and

(b) If any part of the ocean freight is financed on cost and freight or c.i.f. sales, also from supplier of ocean freight.

(3) A copy of the ocean bill of lading. (4) Signed original of Form CCC-106-1, Advice of Vessel Approval.

(5) A nonnegotiable copy of the insurance policy or certificate, if c.i.f.

(6) Signed original of Form CCC-329-3, Statement of Transmittal of Ocean Bill of Lading.

(7) A letter signed for the General Sales Manager by which the supplier will have been notified that the price is approved for financing.

(8) One copy of Inspection, Grading, and Weight Certificate (Form DA-214-A) issued by the Inspection and Grading Branch, Dairy Division, C&MS, showing the quality and weight of the product and a statement that the product met the specifications of the contract and of section (T) (4) of Appendix A, and was packaged in accordance with the requirements of the contract and of section 17.8 (d) of these regulations and section (T) (7) of Appendix A.

(9) One copy of Inspection, Grading, and Weight Certificate (Form DA-214 or DA214-A) covering inspection of ghee at dockside showing quantity and condition of containers and verification that the ghee is same as that reported on the Inspection, Grading, and Weight Certificate obtained under paragraph (8) above.

(U) Stabilized dry whole eggs:

(1) A copy of the supplier's invoice. (2) Signed original of Form CCC-329, Supplier's Certificate:

(a) From the supplier of the commodity, and

(b) If any part of the ocean freight is financed on cost and freight or c.i.f. sales, also from the supplier of ocean freight.

(3) A copy of the ocean bill of lading. (4) Signed original of Form CCC-106-1, Advice of Vessel Approval.

(5) A nonnegotiable copy of the insurance policy or certificate, if c.i.f.

(6) Signed original of Form CCC-329-3, Statement of Transmittal of Ocean Bill of Lading.

(7) A letter signed for the General Sales Manager by which the supplier will have been notified that the price is approved for financing.

(8) One copy of Egg Products Inspection Certificate (Form PY-200) issued by the Grading Branch, Poultry Division, C&MS, showing the quality and weight of the product and a statement that the product met the specifications of the contract and of section (U) (4) of Appendix A and was packaged in accordance with the requirements of the contract and of section 17.8(d) of these regulations and section (U) (8) of Appendix A.

(9) One copy of Poultry Products Grading Certificate (Form PY-225) issued by the Poultry Division, C&MS, at dockside showing quantity and condition of containers and a verification that the product is the same as that reported on Egg Products Inspection Certificate (Form PY-200).

(V) Upland cotton:

(1) A copy of the supplier's invoice, which shall show the contracted quality described in terms of the Official Cotton Standards of the United States, unless the sale is made against private types. If the sale is against private type, show private-type name.

(2) Signed original of Form CCC-329, Supplier's Certificate:

(a) From the supplier of the commodity, and

(b) If any part of the ocean freight is financed on cost and freight or c.i.f. sales, also from supplier of ocean freight.

or

(3) (a) A copy of the ocean bill of lading,

(b) In lieu of the bill of lading required by paragraph (3) (a) above there may be substituted a nonnegotiable copy (or photostat) of a port or custody bill of lading dated within the delivery period specified in the purchase authorization, with on-board endorsement dated not later than 20 days after the final delivery date specified in the purchase authorization

(4) Signed original of Form CCC-106-3, Advice of Vessel Approval.

(5) A nonnegotiable copy of the insurancepolicy or certificate, if c.i.f.

(6) Signed original of Form CCC-329-3, Statement of Transmittal of Ocean Bill of Lading.

(7) Signed original of Form NOCO-467,. showing the approved unit price and the percentage of financing which CCC will provide..

(8) One copy (or photostat) of the weight. and tare sheets certified by a U.S. warehouseman or one copy (or photostat) of a weight. certificate and tare sheets issued at U.S port. of export by an authorized weigher. The certification of the U.S. warehouseman or authorized weigher must show markings, supplier's name, CCC Registration Number, Purchase Authorization Number, gross. weight, type of bagging, number of ties, and

weight of patches, if any, for each bale and the tare. The gross weight minus tare shall constitute net weight. The certification must also state that cotton in the shipment was weighed after the last sampling and not more than 30 days prior to the date of certification.

(9) All documents shall be identified with the CCC Registration Number.

(W) Extra long staple cotton:

(1) A copy of the supplier's invoice, which shall show the contracted quality described in terms of the Official Cotton Standards of the United States, unless the sale is made against private types. If the sale is against private type, show private type name.

(2) Signed original of Form CCC-329, Supplier's Certificate:

(a) From the supplier of the commodity, and

(b) If any part of the ocean freight is financed on cost and freight or c.i.f. sales, also from supplier of ocean freight.

or

(3) (a) A copy of the ocean bill of lading,

(b) In lieu of the bill of lading required in paragraph (3)(a) above, there may be substituted a nonnegotiable copy (or photostat) of a port or custody bill of lading dated within the delivery period specified in the purchase authorization, with on-board endorsement dated not later than 20 days after the final delivery date specified in the purchase authorization.

(4) Signed original of Form CCC-106-3, Advice of Vessel Approval.

(5) A nonnegotiable copy of the insurance policy or certificate, if c.i.f.

(6) Signed original of Form CCC-329-3, Statement of Transmittal of Ocean Bill of Lading.

(7) Signed original of Form NOCO-467, showing the approved unit price and the percentage of financing which CCC will provide.

The reporting and record keeping requirements contained herein have been approved by the Bureau of the Budget in accordance with the Federal Reports Act of 1942.

(8) One copy (or photostat) of the weight and tare sheets certified by a U.S. warehouseman or one copy (or photostat) of a weight certificate and tare sheets issued at U.S. port of export by an authorized weigher. The certifications of the U.S. warehouseman or authorized weigher must show markings, supplier's name, CCC Registration Number, Purchase Authorization Number, gross weight, type of bagging, number of ties, and weight of patches, if any, for each bale and the tare. The gross weight minus tare shall constitute net weight. The certification must also state that cotton in the shipment was weighed after the last sampling and not more than 30 days prior to the date of certification.

(9) All documents shall be identified with the CCC Registration Number.

[31 F.R. 16818, Dec. 31, 1968; 32 F.R. 3935, Mar. 10, 1967, as amended at 33 F.R. 5139, Mar. 29, 1968]

For the purpose of this part:

(a) "Secretary" means the Secretary of Agriculture of the United States or his designee.

(b) "Cooperative Extension Service" means the Cooperative Extension Service of each Land-Grant University.

(c) "President" means the President or chief executive of each Land-Grant University or his designee.

(d) "Discrimination" includes discrimination on the basis of race, color, national origin, sex, or religion.

(e) "Employment" includes hiring, assignment, transfer, promotion, compensation, discipline, and discharge and all other conditions, terms and privileges of employment.

(f) "Program” means a comprehensive Equal Employment Opportunity plan submitted by a President in satisfaction of the requirements of § 18.3.

§ 18.2 Purpose, applicability and cover

age.

(a) Purpose. This part provides a cooperative procedure involving the President and Secretary to assure that the Cooperative Extension Service provides equal opportunity in employment to each individual without regard to race, color, national origin, sex, or religion.

(b) Applicability. The regulations in this part apply to every Land-Grant University operating a Cooperative Extension Service.

(c) Coverage. This part applies to all positions in all units of the Cooperative Extension Service, and to employees pro

vided by county and other political subdivisions in support of Cooperative Extension Service programs.

§ 18.3 Development and adoption of equal employment opportunity pro

grams.

(a) Submission. Within 90 days after the effective date of this part, the President shall furnish to the Secretary a positive continuing program to assure that employment is provided without

discrimination.

(b) Development. The President and the Secretary may consult with each other at any time regarding the development and evaluation of the program in order to better effectuate the purpose of this part. The program may be a part of a general program establishing employment procedures for employees of the university and may cover other rights and privileges of employees.

(c) Concurrence. The Secretary may concur with the program proposed by the President. If the Secretary does not concur with the proposed program, he shall inform the President and make suggestions for improvement. The President will have 30 days thereafter to furnish a satisfactory proposal.

(d) Amendment. After concurrence has been obtained on the program, the President may make recommendations to amend the program to improve its effectiveness and furnish them to the Secretary for concurrence. If the Secretary, at any time finds that a program, as implemented, does not achieve the purposes described in § 18.2, he shall confer with the President concerning needed improvements and changes. The President will furnish a satisfactory amendment to the Secretary within 30 days for concurrence.

(e) Effective date. The program or amendments to it shall be made effective by the President not later than 30 days from the date of concurrence.

§ 18.4 Elements of program.

A satisfactory program shall include: (a) A statement of policy prohibiting discrimination in employment;

(b) An administrative procedure enforcing that policy;

(c) A positive affirmative action plan designed to assure equal opportunity in employment;

(d) A procedure for identifying and eliminating employment practices tending to create or continue discrimination in employment;

(e) A procedure for evaluating the success of the program;

(f) Adequate provision for publicizing the program including dissemination of information to all those covered by these regulations;

(g) A procedure for prompt processing of complaints assuring no less than minimum rights prescribed in § 18.5;

(h) Adequate provisions for the protection of complainants, employees, witnesses, and representatives from interference, harassment, intimidation and reprisal;

(i) A procedure for the informal resolution of complaints; and,

(j) A procedure for recording receipt and disposition of all complaints. A report of the receipt and a report of the disposition of all formal complaints will be sent promptly to the Secretary. § 18.5 Formal complaint procedure.

A procedure shall be provided for the filing of a formal written complaint if a complainant is not satisfied with the result of informal procedure or if the complainant does not desire to follow the informal procedure. A complaint procedure shall contain the following minimum provisions for the processing of formal complaints.

(a) Elements of the formal complaint. The formal complaint shall be in writing and state the name and address of the complainant; the basis of the claim; and indicate whether the alleged discrimination was based on race, color, national origin, sex, or religion.

(b) Time limits for processing. The procedure will include time limits for the orderly processing of complaints.

(c) Who may file. A complaint may be filed by an employee, a former employee, or an applicant for employment who believes that discrimination in employment has been practiced against him or that an employment practice in the Cooperative Extension Service has or will result in discrimination in employment against him. An employee, a former employee, or an applicant for employment, or an organization may file a complaint of general discriminatory practices: Provided, however, That upon request of the President, the complainant shall furnish to him names of individuals who are adversely affected by those practices.

(d) Right of representation. A complainant may designate in writing, an individual or an organization to represent him in the processing of his com

plaint, and is entitled to the advice of counsel at his expense at all stages of the proceeding. If the representative designated by the complainant is an employee of the U.S. Department of Agriculture, or of a Cooperative Extension Service, such employee, as well as an employee-complainant, shall have a reasonable amount of official time with pay, if he is in a pay status, for the purpose of appearing at any hearing on the complaint or conciliation effort. The rights and privileges set forth in this paragraph shall also be available to any person whose alleged conduct is the cause of the complaint.

(e) Where filed. The procedure shall clearly state the persons, and their locations, with whom complaints may be filled. It shall also state that complaints may be filed with the Secretary. Complaints filed with the Secretary shall be promptly forwarded to the President or his designee for processing.

(f) When filed. A complaint shall be submitted within 90 days of the conduct giving rise to the complaint. The President or the Secretary may extend the prescribed time limit for good cause shown by the complainant.

(g) Hearing. A complainant or the President may request a hearing which shall be transcribed or recorded. The hearing shall be conducted promptly during regular working hours in the county where the alleged discrimination occurred or at a time and place agreed to by the President and the complainant. The President, the complainant and any person whose alleged conduct is the cause of the complaint shall have the right to call and cross-examine witnesses under oath. The hearing shall be provided by the President, and shall be conducted by an impartial board or hearing officer who shall promptly submit a proposed decision including findings of fact, conclusions, and recommendations for action to the President.

(h) Decision by the President. The President shall review the entire file on the complaint, including the record of the hearing if a hearing was held, and shall promptly:

(1) Remand to the hearing board or officer for further action; or

or

(2) Make a decision on the complaint;

(3) Otherwise dispose of the complaint.

The President shall notify the complainant of his decision or disposition and of his right to request in writing a review

by the Secretary and the time limit in which such request for review must be made.

§ 18.6 Review and decision.

(a) Review. The complainant may request a review of his complaint by the Secretary:

(1) Within 30 days of notification of disposition of his complaint by the President;

(2) Within 30 days of notification of refusal by the President to accept his complaint; or

(3) Upon failure of the President to act on the complaint in accordance with the program.

The Secretary may extend the prescribed time limit for good cause.

Any request shall be in writing. The President upon request by the Secretary, shall furnish to the Secretary the complete file, including the transcript of any hearing together with whatever other information the Secretary requests. The Secretary may request supplemental information from the President, order further investigation by the Office of the Inspector General, U.S. Department of Agriculture, remand the complaint to the President for further action, and if circumstances warrant, hold a hearing under such procedure and on such issues as he determines appropriate to obtain information which would assist him in making a decision as provided under § 18.6(b).

(b) Decision. After the Secretary completes his review of the President's disposition of the complaint, he shall make a decision as to whether the President's decision or disposition of the complaint is proper. The decision of the Secretary shall be in writing and shall be sent to the President for appropriate action. A copy of the decision shall also be furnished to the complainant. § 18.7

Reports.

Within 6 months of the program going into effect and thereafter at least annually, the President shall submit a summary report to the Secretary on implementation and operation of the program. The Secretary may request additional reports as he deems advisable. § 18.8 Noncompliance.

A university conducting a Cooperative Extension Service will be in violation of this part:

(a) If the President fails to file a program in which the Secretary concurs

under § 18.3, or fails to file an appropriate amendment in accordance with § 18.3 (d);

(b) If after concurrence in the President's program the Secretary finds that a university has failed to administer such program according to its terms;

(c) If the university or the President does not take appropriate action on the decision under § 18.6 (b) which is satisfactory to the Secretary; or

(d) If the Secretary finds that any officer of the university has intimidated, coerced, or improperly pressured a complainant, employee, representative, or witness exercising the rights given him