or appearance of conflict may be accomplished by one or more means, such as changes in assigned duties, divestment of the conflicting interest, disqualification for a particular assignment, or disciplinary action. The resolution, whether by disciplinary action or otherwise, shall be effected in accordance with applicable laws, Executive orders, and regulations. § 40.735-13 Reporting suspected violations.

DoD personnel who have information which causes them to believe that there has been a violation of a statute or policy set forth in this part will promptly report such incidents to their immediate superiors. If the superior believes there has been a violation, he will report the matter for further action in accordance with existing procedures. Any question or doubt on the part of the immediate superior will be resolved in favor of reporting the matter.

§ 40.735-14 Statements of employment and financial interests.

(a) DoD personnel required to submit statements:

(1) DoD personnel paid at a level of the Federal Executive Salary Schedule established by the Federal Executive Salary Act of 1964, as amended.

(2) DoD personnel in Grade GS-16 or above of the General Schedule established by the Classification Act of 1949, as amended, or in comparable or higher positions not subject to that Act including officers of the uniformed services in the pay grade of 07 or above.

(3) Board members of the Armed Service Boards of Contract Appeals.

(4) DoD personnel in Grades GS-13 and above or members of the Military in the rank of Lieutenant Colonel, Commander, or above whose basic duties and responsibilities require the incumbent to exercise judgment in making or recommending a government decision or in taking or recommending government action in regard to:

(i) Contracting or procurement. For the purpose of this section "contracting or procurement" includes all functions that pertain to the authorization, award and administration of contracts or grants with nongovernmental entities. This includes agreements, supplemental agreements, subcontracts, leases, service orders, task orders, purchase orders, delivery orders, change orders, property disposal contracts, communication serv

ice authorization, and other instruments or agreements which obligate the United States. It includes pre-award surveys; the evaluation, appraisal, selection or approval of contractors and subcontractors, contractor and subcontractor facilities, and the location, transfer or closing of work sites. It also includes purchasing, renting, leasing or otherwise obtaining supplies or services from, and disposing or selling supplies to, nongovernmental entities and all functions that relate to obtaining or disposing of supplies and services, description and determination of requirements, preparation of specifications including the determination of technical requirements, selection and solicitation of sources, preparation and award of contracts or grants, and all phases of contract and grant administration and monitoring, including all aspects of quality control and quality assurance, inspection and accept

ance.

(ii) Auditing. Auditing private or other non-Federal enterprise including the supervision of auditors engaged in audit activities or the participation in the development of policies and procedures for performing such audits, including the authorization and monitoring of grants to institutions or other non-Federal enterprise.

(iii) Other. Activities in which the decision or action has an economic impact on the interests of any non-Federal enterprise.

(b) Review of positions: Each DoD component shall review its positions in paragraph (a) (4) of this section, both military and civilian, and include in each military and civilian position description, or similar document describing the duties and responsibilities of the position, a statement as to whether the incumbent of the position must file a statement of employment and financial interest as required by this section. This determination will be reviewed at least annually. The review may be accomplished at the time performance, efficiency or effectiveness ratings are given; or incident to other currently prescribed annual reviews. Incumbents of positions identified as involving any of the functions described in paragraph (a) (4) of this section shall be required to comply with the filing requirements of this section.

(c) Positions in the above categories may be excluded when it is determined by the secretary of the military department

concerned or head of the DoD agency concerned, or the designee of either, that the duties are at such a level of responsibility that the submission of a statement of employment and financial interests is not necessary because of the degree of supervision and review of the incumbent and the remote and inconsequential effect on the integrity of the Government.

(d) The statements of employment and financial interests shall be submitted on DD forms furnished by the DoD agency concerned. DD Form 1555,2 "Confidential Statement of Employment and Financial Interests-DoD Personnel." is for use by all DoD personnel except special Government employees. DD Form 1555-1, "Confidential Statement of Employment and Financial Interests," is for use by special Government employees.

(e) Manner of submission-Statements of employment:

(1) The Secretary of Defense, as the head of the agency, is required to submit his statement of employment and financial interest to the Chairman of the Civil Service Commission under the provisions of section 401(a) of Executive Order 11222.

(2) All civilian Presidential appointees of the Department of Defense shall submit statements of employment and financial interest to the General Counsel of the Department of Defense.

(3) Officers or employees of the Office of the Secretary of Defense shall submit statements of employment and financial interest to the General Counsel of the Department of Defense.

(4) Officers and employees of the military departments or Defense agencies shall submit statements of employment and financial interest to officials of the military departments or Defense agencies to be designated by the Secretaries of the military departments or the heads of Defense agencies in the regulations of those departments and agencies.

(5) Statements of employment and financial interest shall be submitted by each officer or employee required by this part to file such a statement, not later than June 30, 1966, and periodically thereafter as prescribed in paragraph (i) of this section. Employees who enter Government service after the effective

date of this part, who are required to file a statement of employment and financial interest, shall file such statements within 30 days from the date of commencement of such service.

(f) Excusable delay: If by reason of his duty assignment it is impracticable for an individual to submit a statement within the period required by this section, his immediate superior may grant an extension of time therefor. Any extension in excess of 30 days requires the concurrence of the head of the military department or Defense agency concerned, or his designee. Statements submitted pursuant to an extension of time granted hereunder shall include appropriate notation to that effect.

(g) Special Government employeesstatement of employment and financial interest:

(1) For the purpose of this paragraph, "Special Government employee" has the meaning given that term by § 40.735-15.

(2) Each special Government employee who is an adviser or consultant shall, prior to appointment, file with a designated official of the military department or Defense agency where he is employed a statement (Form DD 1555-1) setting forth his Government employment, his private employment, and his financial interests. An appointee must list all of his investments and other financial interests such as a pension; retirement; group life, health, or accident insurance; and profit-sharing, stock bonus, or other employee welfare or benefit plan maintained by a former employer. He is not required to list precise amounts of investments.

(3) The following categories of special Government employees are not considered advisers or consultants within the meaning of this section when performing the specific services listed below and are not required to file the statement referred to above.

(i) Physicians, dentists, and allied medical specialists performing care and service to patients.

(ii) Veterinarians providing veterinary service to animals.

(iii) Lecturers participating in educational activities. (iv)

services.

Chaplains performing religious

(v) Individuals of national prominence in the motion picture and television fields who are utilized as narrators or actors in motion picture or television productions produced by the DoD.

(vi) Members of selection panels for NROTC candidates.

(vii) A special Government employee who is not a "consultant" or "expert" as those terms are defined in Chapter 304 of the Federal Personnel Manual.

(h) Exceptions to specific appointees: The Secretary or the Deputy Secretary of Defense, or the Secretary of a military department may grant an exception to a specific appointee from completing that part of the statement relating to his investments and other financial interests referred to in paragraph (g) of this section upon the making of a determination that this information is not relevant in the light of the duties the appointee is to perform.

(i) Supplementary statements: Changes in or additions to the information contained in an employee's statement shall be reported in a supplementary statement at the end of the quarter in which the changes occur. Quarters end March 31st, June 30th, September 30th, and December 31st. If there are not changes or additions in a quarter, a negative report is not required. However, for the purpose of annual review, a supplementary statement, negative or otherwise, is required as of June 30th each year.

(j) Interests of employees' relatives: The interest of a spouse, minor child, or other member of an employee's immediate household is considered to be an interest of the employee. For the purpose of this paragraph, "member of an employee's immediate household" means those blood relations who are residents of the employee's household.

(k) Information not known by employees: If any information required to be included on a statement of employment and financial interests or supplementary statement, including holdings placed in trust, is not known to the employee but is known to another person, the employee shall request that other person to submit information in his behalf.

(1) Information not required to be submitted: An employee is not required to submit on a statement of employment and financial interests or supplementary statement any information relating to the employee's connection with, or interest in, a professional society or a charitable, religious, social, fraternal, recreational, public service, civic, or political organization or a similar organization not conducted as a business enter

prise. For the purpose of this section, educational and other institutions doing research and development or related work involving grants of money from or contracts with the Government are deemed "business enterprises" and are required to be included in an employee's statement of employment and financial interests.

(m) Confidentiality of employees' statements. An agency shall hold each statement of employment and financial interests, and each supplementary statement, in confidence. An agency may not disclose information from a statement except as the agency head or the Civil Service Commission may determine for good cause shown.

(n) Effect of employees' statements on other requirements: The statements of employment and financial interests and supplementary statements required of employees are in addition to, and not in substitution for, or in derogation of, any similar requirement imposed by law, order, or regulation. The submission of a statement or supplementary statement by an employee does not permit him or any other person to participate in a matter in which his or the other person's participation is prohibited by law, order, or regulation.

§ 40.735-15 Conflict of interest laws.

(a) Full-time officers and employees— (1) Definition. The term "full-time officer or employee" includes all civilian officers and employees, and all military officers on active duty, except those who are "special Government employees" (see paragraph (b) of this section). It does not include enlisted personnel.

(2) Prohibitions. Appendix B(A) to this part contains a discussion of criminal laws relating to conflict of interest and exemptions therefrom. In general, a full-time officer or employee is subject to the following major prohibitions:

(i) He may not, except in the discharge of his official duties, represent anyone else before a court or Government agency in a matter in which the United States is a party or has an interest. This prohibition applies both to paid and unpaid representations of another (see 18 U.S.C. 203 and 205).

(ii) He may not receive any salary, or supplementation of his Government salary, from a private source as compensation for his services to the Government (see 18 U.S.C. 209).

(iii) He may not participate in his Governmental capacity in any matter in which he, his spouse, minor child, outside business associate or person with whom he is negotiating for employment, has a financial interest (see 18 U.S.C. 208). Instead of participating in such a matter, he must promptly disqualify himself in accordance with subparagraph (4) of this paragraph, except as provided in subparagraph (3) of this paragraph.

(3) Nondisqualifying financial interest. (i) A full-time officer or employee need not disqualify himself under subparagraph (2) (iii) of this paragraph, if his financial holdings are in shares of a widely held diversified mutual fund or regulated investment company.

(ii) The indirect interests in business entities which the holder of shares in a widely held diversified mutual fund or regulated investment company derives from ownership by the fund or investment company of stocks in business entities is hereby exempted from the provisions of 18 U.S.C. 208(a), in accordance with the provisions of 18 U.S.C. 208(b) (2) as being too remote or inconsequential to affect the integrity of the Government officers' or employees' services.

(4) Disqualification procedure. (i) In any case where a full-time officer or employee must disqualify himself under subparagraph (2) (iii) of this paragraph, he will promptly notify his superior thereof and make a full disclosure of the financial interest. The superior will thereupon relieve him from his duty and responsibility in the matter, unless the Government official responsible for his appointment makes a written advance determination that the interest is not so substantial as to be deemed likely to affect the integrity of the services which the Government may expect from the officer or employee. Such written determination shall be retained in the agency records.

(ii) In the case of a military officer or a civilian employee, the "official responsible for his appointment" shall, for purposes of this subparagraph, be his immediate superior or an official designated to perform this function.

(iii) In addition, where a superior thinks anyone responsible to him may have a disqualifying interest, he will discuss the matter with that person, and, if he finds such an interest does exist, he will relieve the person of duty and responsibility in the particular matter.

(iv) In cases of disqualification under

this subparagraph, the matter will be reassigned for decision and action to someone else who is not subordinate to the disqualified person.

(b) Special Government employees(1) Definition. The term "special Government employee" includes an officer or employee who is retained, designated, appointed, or employed to perform, with or without compensation, for not to exceed 130 days during any period of 365 consecutive days, temporary duties either on a full-time or intermittent basis (see 18 U.S.C. 202). The term also includes a Reserve officer while on active duty solely for training for any length of time, one who is serving on active duty involuntarily for any length of time, and one who is serving voluntarily on extended active duty for 130 days or less. It does not include enlisted personnel.

(2) Prohibitions. Appendix B to this part contains a detailed discussion of criminal laws relating to conflict of interest. In general, a special Government employee is subject to the following major prohibitions:

(i) He may not, except in the discharge of his official duties, represent anyone else:

(a) Before a court or Government agency in a matter in which the United States is a party or has an interest and in which he has at any time participated personally and substantially for the Government (see 18 U.S.C. 203 and 205).

(b) In a matter pending before the agency he serves unless he has served there no more than 60 days during the past 365 (see 18 U.S.C. 203 and 205).

He

is bound by this restraint despite the fact that the matter is not one in which he has ever participated personally and substantially.

The restrictions described in this subdivision apply to both paid and unpaid representation of another.

(ii) He may not participate in his governmental capacity in any matter in which he, his spouse, minor child, outside business associate or person with whom he is negotiating for employment, has a financial interest (see 18 U.S.C. 208). Instead of participating in such a matter, he must promptly disqualify himself in accordance with paragraph (a) (4) of this section, except as provided in paragraph (a)(3) of this section.

(iii) After his Government employment has ended, he is subject to the prohibitions in paragraph (c) (2) of this

section as a "former employee" (see 18 U.S.C. 207).

(c) Former officers or employees—(1) Definition. The term "former officer or employee" includes those full-time civilian officers or employees who have left Government service, special Government employees who have left Government service, retired regular officers and reserve officers released from active duty. It does not include enlisted personnel.

(2) Prohibited activities. Appendix B(B) to this part contains a more detailed discussion of the criminal law. In general, a former officer or employee is subject to the following major prohibitions:

(i) He may not, at any time after his Government employment has ended, represent anyone other than the United States in connection with a matter in which the United States is a party or has an interest and in which he participated personally and substantially for the Government (see 18 U.S.C. 207(a)).

(ii) He may not, for 1 year after his Government employment has ended, represent anyone other than the United States in connection with a matter in which the United States is a party or has an interest and which was within the boundaries of his official responsibility during the last year of his Government service (see 18 U.S.C. 202(b) and 207(b)). This temporary restraint, of course, gives way to the permanent restriction described in subdivision (i) of this subparagraph, if the matter is one in which he participated personally and substantially.

(d) Retired regular officers-(1) Prohibitions. Appendix B(C) to this part contains a summary of the laws applicable to retired regular officers. In general, a retired regular officer is subject to the following major prohibitions:

(i) As an officer whose "employment has ceased," he may not engage in the prohibited activities listed in paragraph (c) of this section (see 18 U.S.C. 207).

(ii) He may not, at any time, assist in prosecuting a claim against the United States if he worked on that claim while on active duty (see 18 U.S.C. 283).

(iii) He may not, within 2 years after his retirement, assist in prosecuting a -claim which involves the department in whose services he holds a retired status (see 18 U.S.C. 283).

(iv) He may not, at any time, sell anything to the department in whose

services he holds a retired status (see 18 U.S.C. 281).

(v) He may not, within 3 years after retirement, sell supplies or war materials to any agency of the DoD, the Coast Guard, the Coast and Geodetic Survey, or the Public Health Service (see 37 U.S.C. 801(c), as amended October 9, 1962, P.L. 87-777, formerly 5 U.S.C. 59 (c)). (See definition of "Selling". Appendix B(C) (I) (C) to this part.)

(2) Required Statement of Employment. (i) Each regular retired officer of the armed forces shall file with the military department in which he holds a retired status a Statement of Employment (DD Form 1357). Each regular officer retiring hereafter shall file this Statement within 30 days after retirement. Whenever the information in the statement is no longer accurate, each such officer shall file a new DD Form 1357.

(ii) The military departments shall appropriately review the Statements of Employment to assure compliance with applicable statutes and regulations.

(e) Officers of the reserve components. (1) (1) A Reserve officer who is voluntarily serving a period of extended active duty in excess of 130 days is a full-time Government officer, and paragraph (a) of this section applies to him.

(ii) Exception: Any Reserve who, before being ordered to active duty, was receiving compensation from any person may, while he is on that duty, receive compensation from that person (see 10 U.S.C. 1033).

(2) A Reserve officer who is serving on active duty involuntarily for any length of time, and a Reserve officer who is voluntarily serving on extended active duty for 130 days or less, is a "special Government employee," and paragraph (b) of this section applies to him.

(3) A Reserve officer (unless otherwise a full-time officer or employee of the United States) who is on active duty solely for training for any length of time is a "special Government employee," and paragraph (b) of this section applies to him.

(4) When he is released from active duty, a Reserve officer described in subparagraph (1), (2), or (3) of this paragraph, is a "former officer," and paragraph (c) of this section applies to him.

Filed as part of original document; copies available at respective military department publications counters.